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HomeMy WebLinkAbout6.c. Expenditure Approval from Donation Account for Leprechaun DaysCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 2, 1997 AGENDA ITEM: EXPENDITURE APPROVAL FROM AGENDA SECTION: CONSENT DONATION ACCOUNT FOR LEPRECHAUN DAYS PREPARED BY: SUSAN WALSH AGENDA; ASSISTANT TO CITY ADMINISTRATOR IffM #6 ATTACHMENTS: WORKSHEETS APPROVED BY: 72 This is a request for the City Council to approve transfer of funds from the city donation account to an expenditure account to pay for Leprechaun Days expenses. The transfer will allow the city to be paid for the showmobile rental, showmobile insurance costs and postage costs with the remainder of the $10,000 donation to be forwarded to the Leprechaun Days Committee. RECOMMENDED ACTION: MOTION TO APPROVE THE ATTACHED DONATION REVENUE WORKSHEETS DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: � O Amount Received: Receipt # for Donation: 2 P7`1 Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: To be Spent from Acct (Must be Expenditure # corrlIesponding to individual Department) Purpose of Expenditure: �hoiJMISS%,S0 4c4,34 7 S•µ-o�J►r►ob; lie...=ns�r-+ar+c� �(� 6 EP rtc.Yt A K\J � CwY�M • :%O..a�_' 1 AMENDMENT OF BUDGETS Amend Donation Revenue Atct -101-36230-00-000: $ cco, Amend Expenditure Acct # 101— $ f© bO e, (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # u Debit: IoI ;Z b - (Donation Liability ,�) $ , Credit: 101-36230-00-000 $ 000.� Credit: 101-29300 $ o (q. Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on q %, DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ I.OoO �— Receipt 1# for Donation: Purpose of Donation: Account 1# for Donation: 10 1 - ;� :2.2,;2,S; - (Must 22,5(Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ L oco. To be Spent from Acct 1#: 1v1 -q-j I 1 d _pI - �aq (Must be Expenditure IT corresponding to individual Department) Purpose of Expenditure: AMENDMENT OF BUDGETS Amend Donation Revenue Atct 1#101-36230-00-000: Amend Expenditure Acct 7_I 01-411 1 a -a 1 - t 3.9 : (The two dollar amounts should be the same) $ j coo, $ GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: (Donation Liability 1#) $ (,DOD, Credit: 101-36230-00-000 Credit: 101-29300 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on % Y% DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ q -OD. Receipt # for Donation: q q I Purpose of Donation: Account n for Donation: I t- a 2 22 L'. (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 40.E To be Spent from Acct n : 10 1 -`�I I 10 (Must be Expenditure T corresponding to individual Department) Purpose of Expenditure: r AMENDMENT OF BUDGETS Amend Donation Revenue A6ct u101-36230-00-000: $ W. Amend Expenditure Acct n I c - �� O -o t -q a: $ goo., (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: j o I (Donation Liability 7) $V00'. / Credit: 101-36230-00-000 Credit: 101-29300 $ a0 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on