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Home My WebLink About6.i. Budget Amendments'I � CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 7, 1997 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGENDA 1�E� � 6 � ATTACHMENTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 1997 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the third quarter of 1997. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1997 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: �I � � MEMORANDUM DATE: October 1, 1997 TO: Mayor Busho Councii Members Anderson, Carroli, Edwards & Wippermann FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues 101-36230-00-000 (Donations) $15,152.16 ---------------- Total Revenues $15,152.16 Detail for Expenditures: 101-41320-01-439 (Other Miscellaneous Charges) $11,400.00 101-42110-01-208 (Miscellaneous Supplies) 1,580.00 101-45100-01-439 (Other Miscellaneous Charges) 2,172.16 Total Expenditures $15,152.16 � CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1997 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1997 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1997 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of$15,152.16; (2) General operating expenditures, the total which reflects an increase of ' $15,152.16; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1997 General Fund Operating Budget. ADOPTED this 7th day of October, 1997. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: DONATION REVENII$ WORKSHEET RECEIPT OF DONATION Donation Received on: � q Amount Received: $ �O.—' Receipt � for ponation: �Q � � � Purpose of Donation: r� y � Account for ponation: D � � n I 2 S a� 2 (Must be Liability n assigned for each individual Department) EZPENDITIIRE OF DONATION �' Amount to be Spent: $ �-Do. To be Spent from Acct n : � � 1 —`�l l i O --Ot —��-`� (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: �fr. .. �AiENDMENT OF BIIDGETS � `.. _. � Amend Donation Revenue A�ct y101-36230-04-000: $ 00. ,t �..._-, Amend Expenditure Acct � I o� - �►� � o -o� -��-'ri' : $ `t 6D. (The two dollar amounts should be the same} GENERAI, JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY � / Debit: � o ( � ��?, 25 (Donation Liability �) $ �� I C��-� Credit: 101-36230-00-000 $ fb� � � �--� i---- Credit: 101-29300 $ D , Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on "�(-oZ-�7 --.��_r __ � �C '�= ` - '� - �` J' s-�� -� DONaTION RE'PENUS WORKSHEET I' RECEIPT OF DONATION - II Donation Received on: . �o � . ', Amount Received: $ I O� .�^ � Receipt Q for ponation: � Q`�S� � Pu::pose of Donation: \s�.��¢. a_�c.r� �-�S Account � for pona�ion: � DI- � � �25 (Must be Li�ility T assigned for each individual Depa�-�er.t) EgPE2tDITURE aF D�NATION ..--- Aaount to be Spent: $ � 000, To be Spent from Acct r : ��( -�-� � � 1� -D I - �� (Must be Expenditure � cor?-esponding to indivZdual Depa��ent) Pu�ose of Expenditu�e: � f � ..S A.'�ND2�.E�tT OF BUDGETS . � -• �_ Amend Donation Reven�;e A�ct �lOZ-36230-00-000: $ l 00�, (o l— �F 1 t 1 a -�-�g S 1 �--- Amend Expenditure Acct �` -D ! �C� , (The two dollar amounts� s ould be the same) GENERAL JOIIR*IAL ENTRY TO ADJIIST DONATION LIABILITY # ._-- �- Debit: � O l -ZZ2-Z-S (Donation Liability A) $�,��• �_ Credit: 101-36230-00-000 $ �, ��, �-3�3 Credit: 101-2 9 3 0 0 $ �. 00 ,O � � � Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on � �i � � � �� y!--1 �^`'1 f S � �'-- � DONATION R..��ENII$ WORRSHEET RECEIPT OF DON�TION Donation Received ort: �Jt,..� � ', �t _ ___ Amount Received: $ (� bOO, �^ � Receipt Q for ponation: � Purpose of Donation: � �r Accourit * for pona�ion: �O1 �'Z s�-+�� (Must be Lia�' ility A assigned for eacn individual Depa�-`�ent} EgPEIx'DITUR? OF DOHATION Ataoun� to be Spent: $ (� -�,c�G�, '�- To be Spent from Acct = . 1 O ► - �( 1 I O � o► - �-� '�j (Must be Expenditure = co�-=-espond�ng to indivictual Depa�men�) Pu�ose of Expend?�u�e: ��o�Jm��;� � 15�7��4 Si-4�oc.�rno�+.��G.�»��a"+Gt � �o�-'C�" �� .� yb(..3� / �j Eq.r a.e.FF a�t01 b4�Gr`^'�'�.al�.-- ?��t0 � '� A.x.�xDt"r_.�^..x� a�'` BIIDG'L?'$ . �� ' �--, Amend Donation Revenue A�ct �10�-36230-OQ-000 : $ �O OaO ; Amend Exaenditure Acct - �O t-- ��.�,�.5 $ ��Q , ''-'' (The two dolla� amounts should be the same) GENER.AL JaIIRNAL E?tTRY TO ADJIIST DOh'�TION LIABILITY � II Debit: )D� .- ;La�b� (Donation Liability a) $ l�? voo, '� � Credit: 101-36230-00-000 $ 10 000. �- �� Credit: 101-29300 $ r� O e•�— Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on � �i `� � �o r�� s -��-�� 1 • DON�TION R.��V�IIB WORRSfiEET RrC�I�T OF DON�TION Dc:.atior_ Receivec or_: A„Icu�t Rece;ved: $ I��c�ipt � fc= Dor_aticr_: Pu�ose or ponat�on• POLICc EQUT_PMENT FUND Accou.�t � f o= Dor.at icr_: 101-2 2 2 2 2 (;�I�st be Liab_lity � ass:c:�e� for eac?� incividual Depa_��e^_t) �X?�`iDiTUR� OF DONATZON A.mcu.*+t to be Spert : $ / �� , � C� 'T_'o be S�ert =�'cm Ac�� . ?p?_G?j IO-OI-208 �i�L'SL be E:{�2:'i4�' �L"'� ;r CO?"=�S:OI1C:_T'iC t0 7.^C�V:.G;.LIB.� De�G=�`.iR@n�} �.a "— ��-t- (' T �. /1 _��^ose a= E:�end_�1==: �C�I c�vr�-..�1 i < s C Ll S _ , � � ETS I r'�,t�'`�DI�.'�IT O_ BTlD G P.�..enG Dor:at=or_ ReveTue Acc� nid'?-3o230-QO-OOQ . $ �58�' �� P1;,end E:�encitu�a Ac�� ;� 101-42II0-01-208 $ l�� cS�O• � G � (The twc� dc?Iar ar,c�_�s s�^_cu?c be the same) �--� Gr..Y�RAL JOL'R:*I�, E.�`TTR`_' TO ADJUST DONa�TION LL�BILITY # �� De�it : 10I-22222 (�onaticr. Liability �) $ �'��- � O Cre.%�.it: 10I-3o'23a-00-Q00 $ / S�'�'0. 00 Jou�a? entry to r��uce �eferre3 donation revenue a.d increase donatior� rever_t:.e to actual pe� ccuncil action or_ 8 - s� `�� C� �� -t -S , . DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Ntay 8, 1997 Amount Received: � 75.00 Receipt# for pona[ion: #4842� Purpose of Donation: Run for the Gold T-shirts 1997 Account# for ponation: 101.22223.6 (Must be Liability # assi�ned for each individual Deparunent.) EYPE�TDITL'RE OF DONATION Amount to be Spent: � 75.00 To be Spent from Acct�: 101-45100-01-439 (Must be Expenditure # corresponding to individual Deparnnent.) Purpose of Expendicure: Run for the Gold T-shins 1997 A:ti1E�(Dv1E�iT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: � 75.00 Amend Expendi[ure Acct �101-4�100-01-439 � 75.00 (The two dollar amounts should be the same.) GE�tERAL JOL`R�1AL E�1TRY TO ADNST DONATION LIABILITY # ��,��' Debit: 101-22223.6 (Donation Liabiliry #) � 75.00 Credit: 101-36230-00-000 S 75.00 Journal entry to reduce deferred donation revenue and increase donation revenue to ac[ual per council action on 5'-1 � —5� W:1run4goid197Cdonatl.rcv O � � � I �-��-�, � . a DONATION REVEWE WORKSHEET RECEIPT OF DONATION Donation Received on: June 1�, 1997 Amount Received: � 175.00 Receipt# for ponation: # 49274, 49275 & 49276 Purpose of Donation: Run for the Gold - 1997 Account # for ponation: � 101.2�223.6 (Must be Liabiiity # assigned for each individual Department.) EXPE��TDITURE OF DONATION Amount to be Spent: $ 175.00 To be Spent from Acct#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) !, Purpose of Expenditure: Run for the Gold 1997 A1tiIE�iD14IENT OF BUDGETS Amend Donation P,evenue Acct #101-36230-00-000: � 175.00 Amend Expenditure Acct#101-45100-01-439 $ 175.00 (The two dollar amounts should be the same.) GE�iERAL JOL`R'�1AL ENTRY TO ADJUST DONATION LIABILITY# �j�,� Debit: 101-22223.6 (Donation Liability #) � 175.00 Credit: 101-36230-00-000 $ 175.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on �i—1�—�'7 o �� .�� S�2y-S) I _ DONATION REVENUE WORKSHEET RECEIPT OF DONATIOi�1 Donation Received on: June 10, 1997 Amount Received: � 400.00 Receipt# for ponation: # 48719 Purpose of Donation: Run for the Gold T-shirts 1997 i Account# for ponation: � 101.22223.6 � ��, biust be Liabilit � assi ned for each individual De artment.) ' ( Y g P EYPE�IDITURE OF DONATION Amount to be Spent: � 400.00 To be Spent from Acct #: 101-4�100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Run for the Gold T-shirts 1997 A1tifEti�i�IENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-Q00: � 400.00 Amend Expenditure Acct f#101-45100-01-�39 � 400.00 (The two dollar amounts should be the same.) GE�tERAL JOUR:`t�+.I. E�ITRY TO ADNST DONATION LIr+.BILITY # ��J Debit: 101-22223.6 (Donation Liability �#) � 400.00 Credit: 101-36230-00-000 � 400.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on �i'—�� —S� W:trun4gold\9ndonat3.rev �!��'�i� � l_�i JI I ' � J f �'t-ay-S� , _; , , DONATION REVE�YUE WORKSHEET , RECEIPT OF DONATIOiY Donation Received on: II Amount Received: Receipt# for ponation: Purpose of Donation: Account# for ponation: (Must be Liabiliry#� assigned for each individual Deparnnent.j EYPE��IDITURE OF DONATION Amount ro be Spent: � 1,�22.16 To be Spent from Acct 1#: 101-45100-01-439 (Must be Expenditure # corresponding to individual Departmenc.) Purpose of EYpendicure: Ska�ecile replacement at Ice Arena A,tiiE�tD�IEN'T OF BUDGETS Amend Donation Revenue Acct#101-36230-00-000: � 1,523.16 Amend Expenditure Acct#101-45100-01-439 � 1,�22.16 (The two dollar amounts should be the same.) GE�IERAL JOLR�'�1AL E�iTRY TO ADJL'ST DON�TION LIABILITY # ��.�� 1 Debit: 101-�'223 13 (Donation Liabiliry #) � 1,522.16 Credir. 101-36230-00-000 � 1,522.16 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 7/ / 7. � C i I� � -��_5� D