HomeMy WebLinkAbout2.c. Octoberfest CITY OF ROSEMOUNT
EXECUTIVE SLTMMARY FOR DISCUSSION
CONIMITTEE OF THE WHOLE
DATE: FEBRUARY 3, 1997
AGENDA ITEM: JAYCEES OCTOBERFEST AGENDA NO. 2.G
PREPARED BY: Thomas D. Burt, City Administratar AGENDA NO.
ATTACHMENTS: Letter from Keith Wunder-Joyce APPROVED BY:
Mr. Wunder-Joyce has discussed the idea of an Octoberfest in Rosemount and it appears from this
letter he is proceeding with his idea. To date we do not have an exact location where he wishes to
hold such a celebration and has not received formal approval to hold this event in any city park.
This event has not been budgeted for any in kind assistance by the City. Mr. Wunder-Joyce has
discussed the possibility of this event taking place at Erickson Park(City Hall parking lot). We have
estimated the cost of for police service to be approximately $6,500. The cost of public works tirne
to be at appro�mately $2,500 for preparation of temporary fencing clean up and repair of holes in
the parking lot from tent stakes. Additional staff time may also be part of this depending on City
participation.
At a previous goal setting session it was discussed that the City would only participate in City
sponsored events and a11 other events would have to reimburse the above costs. If the City Council
does approve this location,then staffwill seek direction of how the City involvement will be expected
in this event.
RECONIlVIENDED ACTION NOTES:
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Uea.r Rosen�ount i3usiness or Organization, #
Rosemount wiil s�on be the site of a ne��- festival, :,ekbratin� Crerr:ian Heritage in P�osemount. 'The
planning group for this new festivat calied OCT03ER.�EST is a coaliti�n uf Rosemount citizens and the s
Rasemount Jaycees. "1'his year it ��ilt be hetd the first weekend of Gctober. t�Ue are in�iting you to participate �
with us in hostin� this event by ma�:ing a contriUution in �ez�eral, renting a boath, or by sponsoring a particular
part of the c���r�t. �
�3ecause �ou are a kosemount Business or Chganization you are being given tlrst oppor[unity at
sponsorships and booth space avaitable w7th this event. Items sold in booths will need to be related to the theme of
the event. All items are on a first c�me - first served basis. In the neax future similar letters will be sent to non-
Rosemount parties who may be interested .
Our event is planned to have ongoing entertainment that is suitable for tr►e whale family free of admissian.
T'his event will be about the size of Leprechaun Days-Taste of Rosemount.
t�'e are working hard to make this the best event gossible. This is vvhere youu can help. We are looking for
cash, in kind donations, vendars, as well as manpower. Monetary donations will be used primazily to provide
more entertainment. The following recognition program has been set ug. Dollar amounts listed here would not
in.clude fees paid for sponsorship of specific programs.
Diamoud Donor S 504.00 and over
Ptatinum Donur $ IOQ.00 to S 4�999
Gold llonor $ �O.QO to S 99.99
Silver ponor S 30.Q0 to S 49.99
Bronze Donor $ 14.00 to$ 29.94
:�i1 donati�ns are �reatly appreciated. Pieas� senc� donations made out ta Rosemount Cctoi�eriest, P.G.
Bn� 492, Rusecnc�unt��N �5468.
If}�ou are interested; plc�sc; :;ontact mc as soon as possible. I thank ti�ou for your time and hc�pe to hear
from you soon. Cc��3ies of aur budget and planning guide are available upon request. And piease remember, as
with any partnership; comments anct su�;es�ions ;ire alcvays t�-elce*�?e.
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e�t A. Wunder-3o,yce- Committee ('hairpe�•son
873 I•:. Concord �lua.
Inver C7rove I-ieights, A%1N �SU76-1801
F,-Mai1: Okt�bet•=��a aol.com
Yhone: (fi3 2) 4�7-96-17
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5873 Conc�rd Blvd.
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1 � t;61�) �_,-..��a� EMail Oktober4@aol.com
I3abv Care Station 2 .�vailable � 27�.()Oea.
Sitting/Cort�.�rt �►rea 24�20 -� �vailable � ��O.Ut�c;a.
Sitfiin�'Comfort Area 20x40 2 Availab?e S '15.QOea.
Desi�ated Driver Program Call 45 7-9647 for Details
T ASTING GLASSES - #1040 V�'anted Costs: 500 � 808.{}0 1.00U $ 1,434.00
Main Stage Sponsor: $ 13;000.00 and up
2nd Stage Sponsor: $ 13,000.0O and up
BEER Z'OKENS #5040 Wanted Costs: 1,0�(}$ 303.00
5,�00 $ 1,020.00 10.000 $ I,6G4.OQ
GLASS SGVENIR MUGS # 576 Wanted Costs: 144 $ �59.04
288 S 825.OU 576 $ 1,574.00 1.008 $2,662.Q4 2 016 $ 5,225.40
Tr�STING CHECK CARI7S #1000 �anted Costs: 10U0 � 135.00 I
SUVENIl2 STADICTM CUPS # 200t� Wanted Costs: 100 $ 171.U0
20U $ 297.00 500 $ 498.00 1.000 $ 510.00 1 500 $ 762.00 2.QOQ $ 879.40
ADVERTISII�TG PROGRAMS
Advertising programs will be announce as they become available. Please contact us if you are interested in
advertising.
Contact the committee through the following means.
-OR-
Post: Octoberf�est Committee Octoberiest Committee
c/o Keith Wunder-Jovice Wavs and Means
�873 E. Concord Blvd. Y.U. Bos 492
Inver r'�-ove Heights, ?t�i;� 5�0?6-1801 Rosemount, MN 55063-0492
Phone: 1�under-Joyce Services E-Maii t)ktol�er4(a)aal.com
(C 12) �-�7-96�7 y
UC"I'�JF3ERI�I�S"I' Sl'C)\SUR�I IIP FEES