HomeMy WebLinkAbout6.c. Budget Amendments x CITY OF ROSEMOUNT ,
EXECUTIVE SUMMARY FOR ACTION ���
CITY COUNCIL MEETING DATE: April 1, 1997 ',
AGENDA ITEM: Budget Amendments AGENDA SECTION:
Consent
PREPARED BY: Jeff May, Finance Director AGENDA���A � � �
�l'd
ATTACHMENTS: APPROVED BY:
Council Memo, Resolution, Donation Worksheets
This item is on the agenda for Council to formally amend the 1997 General Fund budget by
resolution for donation items that Council has previously authorized, covering expenditures made
during the first quarter of 1997. :
Ratherthan bringing a resolution before the Council each time there is a need to spend money from
donations previously received, we have developed procedures that allow us to have you authorize
the expenditure and amend the budgets at the time the expenditure is made and then periodically
bring to you a resolution that formally amends the budgets for a number of these donation
expenditures. The attached memo and donation worksheets support the figures given in the
resolution.
RECOMMENDED ACTION:
Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1997 BUDGET
ITEMS for the General Fund as outlined in the attaehed memo.
COUNCIL ACTION:
a ` I�i
MEMORANDUM
DATE: March 24, 1997
TO: Mayor Busho
Council Members Anderson, Carroll, Edwards 8�Wippermann
FROM: Jeff May, Finance Director
SUBJECT: Budget Amendments
This is a re uest to amend both the revenue and ex enditure bud ets for the General
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, Fund and to formall a rove the ex enditures of donations reviousl received. This
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memo is to show the line by line detail of the actual changes to be made to the budgets,
of which the totals are summarized in the Resolution before you.
GENERAL FUND DETAIL
Detail for Revenues:
101-36230-00-000 (Donations) $ 5,274.77
Total Revenues $ 5,274.77
Detail for Expenditures:
101-41320-01-439 (Other Miscellaneous Charges) $ 300.00
101-42110-01-208 (Miscellaneous Supplies) 30.96
101-42210-01-580 (Other Equipment Purchases) 2,097.94
101-43100-01-249 (Other Operating Supplies) 1,600.00
101-45100-01-439 (Other Miscellaneous Charges) 1,245.87
Total Expenditures $ 5,274.77
A
�
ITY OF R EMO NT
OS U
DAKOTA COUNTY, MINNESOTA '
RESOLUTION 1997 -
A RESQLUTION APPROVING THE AMENDMENT OF
CERTAIN 1997 BUDGET ITEMS
WHEREAS, the City Council recognizes the need to amend certain items from the 1997
General Fund Operating Budget, the totals which are as follows:
(1) General operating revenues, the total which reflects an increase of$5,274.77;
(2) General operating expenditures, the total which reflects an increase of
$5,274.77;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount
hereby approves the amendment of the above listed budget items for the 1997 General
Fund Operating Budget.
ADOPTED this 1 st day of April, 1997.
Cathy Busho, Mayor
ATTEST: I
Susan M. Walsh, City Clerk
Motion by: Seconded by:
Voted in favor:
Voted Against:
� DONATION RSVSNUS PTaPAS�ET
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R8C8IPT OF DOI�ITION
Doaation Received on: 9
Amcunt Received: � �c� �
Receipt # for ponation: �`T3��
purpvse of Donation: __� a. iri
Account # for ponation: la c - 2222._S' �
tMust be Liability # assigned for each individual Department)
LXPSN'DIT�'RE OF DONATION
Amount to be Spent: $ �OD 00
To be Spent from Acct #: !a t �-i32� -o( - '-�3�I
, (Must be Expenditure # corresponding to individua� Departme�.t)
Purpose of Expenditure: �ar� - �<i� ��
AMEN'DMENT OF BIIDGETS
Amend Donatioa Revenue Acct #101-36230-DO-000: $y_�aO. �O
Amend Expenditure Acct #,D L--�13 ZD-o l-�.a 9 = S��•�o _
(The two dollar amounts should be the same)
G�nT� JO�RNAL ENTR'l TO ADJIIST DONATION LIABILITY #
Debit: �v ( - �2�.�� (Donation Liability #) $ .�i0o•o0
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� Credit: 101-36230-00-0a0 . $5.3�• �
. Journal entry to reduce-,deferred donation revenue and increase ,
o actual er council action on 1 " 2l -q7 I
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donation revenue t p
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, DaNATION P:EVENVE WORKSHE
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RECEIPT OF DONATION
Donation Received on:
Amount Received: $
Receipt # for ponation:
Purpose of Donation: D.A.R.E. PROGRAM
Account # for ponation: 101-22221
(Must be Liability # assigned for each individua7. Department)
EXPTNDITQRE OF DONATION ��
Amount to be Spent: $ � �• � � '
To be Spent from Acct #: 101-42110-01-208
(Must be Expenditure # corresponding to individual Department)
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Purpose of Expenditure: �G s n� rv �} /t/Z 61�
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230-00-000: $ 3�- � �
Amend Expenditure Acct # 101-42I10-01-208 $ � �-9 6
(The two dollar amounts should be the same)
GENER.AL JOIIRNAL SNTR'Y TO ADJO'ST DONATION LIAHILITY #
Debit: 101-22221 (Donation Liability #) $3D� 96
Credit: 101-36230-00-000 $ 30 -9(,
Journal entry to reduce deferred donation revenue and increase
donaCion revenue to actual per council action on 3 -��g 7
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� DONATION REQENUB 110R1CS�ET '
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. � . � _ StECBIBT OF D02IATZOH '
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Donation Received on: �� / � � I
/ DO �
Amount Received: S ! �� ` �I
Receipt # for ponation: h��'�`' "'� I
Purpose of Donation: ��� �=� �• �v'��'r �j��� ��
.,.:�:.::�.__ _-��
Acccunt � for ponation: � ` �
(Mus� be Liability � assigned for each individual Deoartment)
EZPENDITUR.E aF DONATION
Amount to be Spent: $
��0�• � �
To be Spent from Acct � : �0�- �{��� -�j S��
(Must be Expenditure � cor�esponding to individual Department)
(� Purpose of Expenditure: �/T774.�-5 �1d�/����T
AT�ENDMENT OF BIIDGETS
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• Amend Donation Revenue Acct �101-36230-00-000: $ ��0'
d a "�
Amend Expenditure Acct �/!�����0-�"'�u S �� �
(The two dollar amounts should be the same) •
GENERAZ JOIIRNAL ENTRY TO ADJUST DONATION LIABILITY #
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Debit: - �d�-. a�a��C� (Donation Liability �) $ Q�' �
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,�{;� - Credit 101-36230-00-000 $,��6' �
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Journal entry� to reduce deferred donation revenue and increase
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; donatinn revenue to actua2 per council action on
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DONATION REOENIIB 1tOR1C8�ET '
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`• RECEIPT OF DONAT20H
Donation Recaived cn: �� �/^ ��
Amount Recaived: $
�Q�. � d
Receipt � for Dvnation: '^``�c.� /'�
Purpose of Dcnation:
e'r!�'�� E �; n,..r��-- ..� i 7`�C.S'1'
Account # for Dvnation: /�- a7 ��� � - �� a Y V
i (Must be Liability # assigned for each individual Departmentj
�_ EZPENDITURE OF DONATION
Amount� to be Spent: S10Q. Dd
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'io be Spent from Acct # : ��l-yaa�o���� Sd 6
(Must be Expenditure � corresponding to individual Department) .
j �le�r� �
Purpvse of Expenditure: ���Ot'�� � - -
AtiENDMENT OF BIIDGETS
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Ame�d Donation Revenue Acct fi101-36230-00-000: $ !��•
Amend Expenditure Acct A o1 /���J�'"o/S�a : $ ���'�� '
(The two dollar azaounts should be the same)
._ GENER.AL JOIIRNAL ENTRY TO ADJIIST DONATION LIABII,ITY #
Debit: ,l������ � (Donation Liability #) $ �a DO
�3S creait: � ioi-36230-00-000 � : $ �GY� 40
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. C edi ' . �.� .. $r _
� � Journal entry to reduce deferred donation revenue and increase
�,;;= donation revenue to actual per council action on l �a�� 7
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„� DOI�TION R:EDEN'Q'E oPOR.RS�ET
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R3G3IPT OF DON:�TION
Doaation Received oa: � ? J�
�� 04
Amouat Received: S
Receipt # for ponation: �'�� �/ %
Puraose of Donatioa: ,T'%frSS � Gl �'<'y1�
Account ## for ponation: �Q� ��t��'-�
(Must be Liability ## assigne� for each individual Depar�;ne^�t) '
E�ENDITIIR� OF DONATION
r DD
Amount to be Spent: $ J � •
To be Spent from Acct #: l�f" �''�����( S��
; (Must be Expenditure � corresponding to individual Depart:nent)
t, ` � _ �
Purpose af Expenditure: /�`�l�l � � �'�''r� T
AMENDMEN'T OF BIIDGETS
. `1�04
Amend Dvnaticn Revenue Acct n101-36230-Oo-aoo : $ �
G�O
Amend Expenditure Acct #/�l' �'��lD�-Sda $ ��•
(The two dollar amouats should be the same�
G��nr. Jp�NAL ENTRY TO ADJUST DONATION LI.ABIS�ITY #
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Debit: /D�� �a��� O (Donation Liability #) $�O�• _ _
r
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��i Credit: 101-3623d-00-000 , " . : ' . $� .
• . - . � f�, o
Journal entry to reduce deferred donation revenue and increase
,'"� donation revenue to actual per council action on1"�9,
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DONATION REQENIIB �ORICSHEET
RECEIp':' OF D02�ATION
Donation Recaived cn: /� ��3' 95
�/ / 7-�
Amount Received: S 6�/�
� ! !�' '' '��
Receipt # �or ponation: ��� / �
P¢rpose of Donation: � �t -S vT v
Accaunt # f or ponation: d/"� � " /�
{Must be Liability � assigned for each individual Depart�ent)
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EXPENDITIIRE OF DONATION
Fimount to be Spent: $ � ��• 7�
To be Spent from Acct �: �d! ' -7 �� J� ^� � _'��d
(Must be Expenditure A corresponding to individual Depart�ent}
, Purpose og Expenditure: �i�DrSl ���/1��'t T
A2�NDMENT OF BIIDGETS
• � Amend Donation Revenue Acct A101-36230-00-000: $ C�'�, 'SI
�a�'� 7�
Amend Expenditure Acct a �Ol:'1ro��Jd'"a�'S�? $ '
(The two dollar amounts shoul�d be the saiae)
GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LZABILITY #
Debit: �b���a�a v (Donation Ziability �) $ �a • �'r
Credlt: 101-35230-00-000 - - • $�a/• �r-
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. . � -,e �t. _ � .
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Journal entry to reduce deferred donation revenue and increase '
donation revenue to actuaZ per council action on��.
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DOI�TION REQ'ENUB ATORR58EET
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R':C3IPT OF DON3�TIaN
Dcaation Received on:+ /C./ �
�
Amouat Received: $ ���-��
Receipt # for Dvnaticn:
� ,�f7 ���
Puraose of Donation: ' ��'!-��
L ���
Ac count # f or ponation: �.� / �/�' ���� �
(Must be Liability # assigned for each individual De�artment) -
. E�pE,'17DITURE OF DaNe�TION
S�ent: $ �� `� ��
Amount to be _
To be Spent fram Acct #: Il>l �������! `r�d
(Must be Expenditure # corresponding to individual• Department7
end' ture: „ ��7t u ��/��K T
Purpose of Exp =
.:,.
AMENDMENT OF BUDGETS
`�-.:.�` .f
Amend Donation Revenue Acc��#101-3623o-00-00� . $�` - �
Amend enditure Acct # �dl"'��ID''O/—S�d $ �7�'�
�P
(The two dollar amounts .should be the same)
. GENERAL JOURNAI+ ENTRY TO ADJUST DONATION LIABILITY #
Debit:
j�f a?d?p�o1 C7 (Donation Liability #) $ 7��+•� ,
_ "-�: $ � � /f �I
�L� - � Credit: 101-36230-00-000 . .
.,�� - �
Journal entry to reduce `deferred donation revenue and increase
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donation revenue to actual per council action on�
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j'� DONATION REVENIIS ATORRSHSET
RECBIPT OF DOI�TZON
Doaation Aeceived on: 1-15-97
Amount Received: $ 1,6Q0.00 _
Receipt # for ponation: 47345
Purpose of Dona.tion: � Logo Stickers for City vehicles
Account # for ponation: 101-22224 -
� (Must be Liability # assigned for each i.ndividual Department?
..,�
SXPENDITURE OF DONATION
Amaunt to be Spent: $ 1,600.00
To be Spent from Acct #: 101-43100-4i-219
i l� (Must be F�cpenditure #--��="esporl.ding to individual Department}
Purpose of Expenditure: Logo Stickers for City vehicles
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AMENDMENT OF HIIDGBTS
Amend Donation Revenue Acct #IOI-36230-00-OOo : $ I,600.00
Amend Expenditure Acct # 101-43100-01-219 $ 1.600.00
ounts should be the same)
(
The two dollax am
GENgg,AI, JpURNAL ENTRY TO ADJVST DONATION LIAHILITY #
Debit: I01-22224 (Donatian Liability #) $ 1 .600.00
' �3b Credit: 101-36230-00-000 $ 1.600.00
Journal entry to reduce deferred donation revenue and increase I
I' � er "council action on 1-21-97 III
�donation revenue to actual p
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DONATION REVFrWE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipc# for ponadon:
Purpose of Donation:
Account# for ponarion:
(Must be Liabiliry� assigned for each individual Deparunent.)
E�E�iDITURE OF DON�TI01�1
Amount to be Spent: �276.43
To be SQent from Acct�: 101�5100-�39-01
(Must be E.�cpendirure� corresponding to individual Department.)
Purpose of Expenditure: purchase of lecturn Community Center
Banquet Room
A1�IVDMENT OF BUDGETS
Amend Donation Revenue Accs#101-36230-00-000: $276.43
Amend Expenditure Acct#101-45100-439-Q1 �2'16.43 _
(The two dollar amouncs should be the same.)
GEIYERAL JOURNAL ENTRY TO ADNST DONATION LIABILITY#
Debit: 101-���23.20 (Donation Liability #) �276.43
Credit: 101-36230-00-000 �276.43
Credir. 101-29300 �
Journal entry to reduce defened donation revenue and increase donation revenue to actual per
council action on 3/id��v
, • i
.
norraTTorr �vE,wE wocus.s�ET
RECEIP'T OF DONATION
Donation Received on: January ?. 1997
Amount Received: � 1,500.00
Receipt# for ponation: #47446
Purpose of Donation: Winter Fun Fest-
Parks and Recreation Deparunent
Account# for ponarion: 101.22223.19
(Must be Liability # assigned for each individual Department.)
E�'E�iDITURE OF DONATION
Amount to be Spenr. $969.44
To be Spent from Acct#: 101-45100-01-439
(Must be Expenditure#corresponding to individual Deparnnent.}
Purpose of Expenditure: Wintez Fun Fest- Special Event
Ai�r1DMENT OF BUDGETS
Amend Donation Revenue Acct 1#101-36230-00-000: $969.44
Amend Expenditure Acct#101-4�5100-01-439 $�9•�
(The two dollar amounts should be the same.)
GENERAL JOURNAL E�1TRY TO ADNST DONATION LIABILITY#
Debit: �n�_��22� t 9 _(Donation Liability#) $969.44
Credir. 101-36230-00-000 $9�9•�
Journal entry to reduce defened donation revenue and increase donation revenue to actual per
council action on 3//�/9v ___
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