HomeMy WebLinkAbout6.i. 1997 Police Dispatch Contract a
CITY OF ROSEMOIINT
EBECIITIVE SIIMMARY FOR ACTION
CITY COUNCIL MEETING DATE: February 18, 1997
AGENDA ITEM: AGENDA 3ECTION:
1997 PUBLIC SAFETY DISPATCH AGREEMENT CONSENT
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PREPARED BY: AGENDA �pEM �6 �
ELLIEL KNUTSEN, CHIEF OF POLICE
ATTACHMENTS: APPROQED BY:
1997 PUBLIC SAFETY DISPATCH AGREEMENT
The Public Safety Dispatch Agreement between Rosemount and Eagan expired
on December 31, 1996.
In 1996, Eagan provided dispatch/911 service at a cost of $41, 143 .03. The
1997 Public Safety Dispatch Agreement shows an increase of $1, 234.29 which
represents an 3 .Oo increase in operating e�enses suffered by Eagan.
Eagan has provided excellent dispatch service for the City of Rosemount for
over four years and my recommendation would be to continue our contract with
Eagan in 1997.
The amount of $42, 377 .32 has been budgeted for 1997 .
RECOMMENDED ACTION: MOTION TO APPROVE THE 1997 PUBLIC SAFETY DISPATCH
AGREEMENT WITH THE CITY OF EAGAN AT A COST OF $42, 377. 32 .
COIINCIL ACTION:
PUBLIC S�FETY DISPATCH�1GREEv1ENT
THE CITY OF EAGAN f1ND THE CITY OF ROSEMOUNT
T�IIS AGREEMENT is made and entered into this 1�.�day of Janu , 1997 by and between
THE CITY OF EAGAN, Dakota County, Minnesota, (hereinafter "Eagan") and THE CITY OF
ROSEMOIJNT, Dakota County, Minnesota, (hereinafter"Rosemount").
WITNESSETH:
WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §412.221 to establish,
equip, and operate a police department to protect and safeguard life and property and to furnish
police protection in each of the parties' respective municipality; and
WHEREAS, Eagan and Rosemount aze authorized by Minn Stat. §436.45 and �471.59 to
enter into this Agreement for the furnishing of police and fire dispatch services by Eagan on behalf
of Rosemount; and
WHEREAS, Rosemount has requested and Eagan has accepted the provision of dispatch
services, subject to the terms and conditions contained herein; and
WHEREAS,police and fire dispatch services by the Eagan Police Department on behalf of
Rosemount are required in order that emergency calls for police and fire services within Rosemount
are effectively received and dispatched to the appropriate Rosemount public safety units; and
WHEREAS,Rosemount acknowledges the benefit to the operation of the Rosemount Police
and Fire Departments by the availability of such dispatch services and determines it is in the best
interest of Rosemount and the public to provide compensation to Eagan for the services referred to
above.
NOW, THEREFORE, it is mutually agreed by Eagan and Rosemount hereto as follows: I!
A. POLICE AND FIRE DISPATCH SERVICES
1. Eagan Public Safety Answering Point ("EPSAP") shall dispatch Sunday
through Saturday,24 hours per day,Rosemount police emergency calls to the
appropriate Rosemount police public safety units via radio or shall relay
emergency calls by telephone to designated telephones when radio
communications cannot be obtained. Rosemount shall install appropriate
9-1-1 telephone lines and radio equipment into the EPSAP for the receiving
and dispatching of emergency police calls as deemed necessary by
Rosemount and shall be solely responsible for the costs incurred therefor.
2. Eagan shall dispatch,Sunday through Saturday,24 hours per day,Rosemount
fire emergency calls to the extent that EPSAP shall answer emergency calls
and place the calls to the Rosemount Fire Department but shall not undertake
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any tire vehicle dispatching for Rosemount Eire Department. Rosemount '
shall install appropriate 9-1-1 telephone lines and radio equipment into the
EPSAP for the receiving and dispatching of emergency fire calls as deemed
necessary by Rosemount and shall be solely responsible for any and all costs
incurred therefor.
3. Rosemount shall provide for and answer all its police business office and
non-emergency telephone calls Monday through Friday deuing the hours of
7:00 a.m. to 7:00 p.m., e:ccluding those days which the City of Rosemount
recognizes as holidays, and shall not cause such telephone calls to be
transmitted to the EPSAP. EPSAP sha11 be responsible for such calls during
those da.ys and hours not designated above as Rosemount's responsibility.
4. EPSAP personnel shall log all incoming police and fire emergency calls and
set forth the time, date, event, public safety unit dispatched and name of
complainant,when available. An audio-tape of all emergency calls shall be
made and be made available to Rosemount to monitor at a reasonable time
at the EPSAP. Tapes sha11 be kept on file for twenty-eight(28)days and then
erased, except that tapes shall be kept on file for a longer period upon a '
written request from Rosemount for a specific tape. 'I
5. All dispatching services performed and furnished under this Agreement shall
be in accordance with the EPSAP policies and procedures.
6. The acquisition of radio equipment by Rosemount and, any modification
thereto, sha11 be made at the expense of Rosemount.
7. Any Eagan police or fire personnel acting under this Agreement shall not by
reason thereof be classified as an employee of Rosemount.
B. COMPENSATION AND EXPENSE REIMBURSEMENT
1. Rosemount agrees to pay Eagan the following monies as and for the police
and fire dispatch services as described in Pazagraph a.l. herein:
a. For Calendaz Year 1997:
l. The total contractual amount for 1997 services equals
$42,400. Rosemount will remit this amount to Eagan in
January 1996, but no later than 30 days after receipt of
invoice. Future billings will be adjusted by the percentage of
increased cost of operations for Eagan dispatch. This amount
will be recalculated annually.
2. Rosemount shall reimburse Eagan for any compensatory payments made by
Eagan to its dispatch personnel for court preparation or appearances as
witnesses for Rosemount police or fire dispatching matters.
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C. TERM AND REMOV�L
1. This Agreement shall become effective on January 1, 1997 and shall
terminate on December 31, 1997.
2. In the event Rosemount temunates or otherwise cancels this agreement prior
to its termination date, Rosemount shall,nevertheless,be bound by the terms
of payment under this Agreement and shatl not be entitled to reimbursement
of any monies paid under this Agreement.
D. LIABILITY
1. Rosemount agrees to indemnify,defend and hold Eagan harmless from any �
, claims, demands, actions, or causes of action arising out of any act or
omission on the part of Eagan or its agents, servants or employees in the
performance of or with relation to any of the work or services performed or
furnished by Eagan under this Agreement. Nothing herein shall be deemed
a waiver by either the ciry of Eagan or the city of Rosemount of the
limitations on liability set forth in iVlinnesota Statutes, Chapter 466. '
E. ALTERATION OR MODIFICATION OF AGREEMENT '
l. Any alteration, variation, modification or waiver of any provision of this
Agreement shall be valid only after it has been reduced to writing and duly ',
signed by both parties. '
2. This Agreement shall constitute the entire Agreement between the parties and
shall supercede all prior oral or written negotiations or agreements relating '
to the subject matter hereof. ',
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day and I',
year first written above. !i
APPROVED AS TO FORM: CITY OF EAGAN !
Eagan City Attorney By: Thomas A. Egan
Dated: Its: Mayor
By: E. J. VanO�erbeke
Its: City Clerk
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APPROVED AS TO FORM: CITY OF ROSEMOUNT '
Rosemount City Attorney By: Cathy Busho
Dated: Its: Mayor
By: Susan Wa1sh
Its: City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this da.y of , 1997,before me a Notary Public witivn and for said
County, personally appeared THOMAS A. EGAN and E. J. VanOVERBEKE to me personally
known, who being each by me duly sworn, each did say that they are respectively the Mayor and
Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal
affixed on behalf of said municipality by authority of its Ciry Council and said Mayor and Clerk
acknowledged said instnunent to be the free act and deed of said municipality.
Notary Public
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STATE OF MINNESOTA )
) ss.
COUNTY OF DAKOTA )
On this day of , 1997,before me a Notary Public within and for said
County,personally appeared CATHYBUSHO and SUSAN WALSH to me personally known,who
being each by me duly swom,each did say that they are respectively the Mayor and Clerk of the City
of Rosemount, the municipality named in the foregoing instnunent, and that the seal affixed on
behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged
said instrument to be the free act and deed of said municipality.
Notary Public
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