HomeMy WebLinkAbout4.m. Donation Account Expenditure Approval - Parks & Recreation CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: May 7, 1996
AGENDA ITEM: AGENDA SECTION:
DONATION ACCOUNT EXPENDITURE APPROVAL CONSENT
PREPARED BY: AGENDA Itf EM # 1' I
DAN SCHULTZ, PROGRAMMER, PARKS AND RECREATION `t
ATTACHMENTS: APPROVED BY:
DONATION REVENUE WORKSHEETS
The Rosemount Jaycees and the Parks and Recreation Department conducted the 7th Annual Egg Hunt on Saturday, April
6, 1996. This event is funded by a$2,000.00 donation from the Rosemount Jaycees to assist with operational and supply
expenses.
The City Council is requested at this time to authorize the transfer of$2,000.00 from our donation account#101-22223.4
to the Egg Hunt account#101-45100-01-439.
RECOMMENDED ACTION: Motion to approve the expenditure of the $2,000.00 for the 1996 Jaycee Egg Hunt
and to approve the amendments to the budgets as given on the attached donation revenue worksheets.
COMMISSION ACTION:
W:\egghunt\96\egg96ex.sum
# •
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: April 6, 1996
Amount Received: $ 2,000.00
Receipt# for Donation: #828667
Purpose of Donation: Rosemount Jaycee Egg Hunt Co-Sponsor
Parks and Recreation Department
Account# for Donation: 101.22223.4
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $ 2,000.00
To be Spent from Acct#: 101-45100-01-439
(Must be Expenditure# corresponding to individual Department.)
Purpose of Expenditure: Jaycee Egg Hunt 1996
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct#101-36230-00-000: $ 2,000.00
Amend Expenditure Acct#101-45100-01-439 $ 2,000.00
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY#
Debit: 101-22223.4 (Donation Liability #) $ 2,000.00
Credit: 101-36230-00-000 $ 2,000.00
Credit: 101-29300 $ 2,000.00
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per
council action on
w:donarev.egg
1 # CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: May 7, 1996
AGENDA ITEM: AGENDA SECTION:
Donation Account Expenditure Approval Consent
PREPARED BY: Lacelle Cordes, Parks and Recreation AGENDA NO.
Programmer
ATTACHMENTS: APPROVED BY: 'C\t:: T
Donation Revenue Worksheet
According to the Donation Policy, Council must approve the expenditure from the donations account.
Please consider the following transfer.
New fencing was installed at the outdoor hockey rinks at Erickson and Jaycee Parks. This fencing will be
paid for by using donation money received from the Rosemount Jaycees, RAHA and RAAA.
The Council is requested at this time to authorize the transfer of$862.70 from our donation account
#101-22223.2, 101-22223.5 and 101-22223.6 to account #101-45100-01-439.
RECOMMENDED ACTION: Motion to approve the expenditure of $862.70 for fencing at the outdoor
hockey rinks and to approve the amendments to the budgets as given on the attached donation revenue
worksheet.
COUNCIL ACTION:
t
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received: $
Receipt # for Donation:
Purpose of Donation:
Account # for Donation:
(Must be Liability # assigned for each individual Department.)
EXPENDITURE OF DONATION
Amount to be Spent: $862.70
To be Spent from Acct #: 101-45100-01-439
(Must be Expenditure # corresponding to individual Department.)
Purpose of Expenditure: fencing at the outdoor hockey rinks
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230-00-000: $862.70
Amend Expenditure Acct #101-45100-01-439 $862.70
(The two dollar amounts should be the same.)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit:101-22223.2, .5, .6 (Donation Liability #) $862.70
Credit: 101-36230-00-000 $862.70
Credit: 101-29300 $862.70
Journal entry to reduce deferred donation revenue and increase donation revenue to actual per
council action on May 7, 1996
1:\forms\donarev.wks