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HomeMy WebLinkAbout6.l. Community Center Consession Contract , CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 7, 1996 AGENDA ITEM: Community Center Concession Contract AGENDA SECTION: Consent PREPARED BY: Jim Topitzhofer, Parks and Recreation and AGENDIr.Q. Community Center Director. I EM ATTACHMENTS: Rosemount Community Center Concession APPROVED BY: Contract. The Community Center is entering into the third year of a partnership with Rosemount Youth Hockey Boosters Association(Boosters) in the operation of concessions. The Boosters have operated the arena concession stand independently for several years. The City received 25% of gross revenues, yielding a $9,600 income for the arena with no direct expenses. The Boosters have demonstrated the knowledge and expertise in operating a quality concession service. Needless to say, we have a good situation with this partnership. I am recommending to continue this partnership into next year. I have attached a draft agreement with the Boosters, covering the period of June 1, 1996 to June 1, 1997. There are no changes in this contract from the previous year. RECOMMENDED ACTION: Motion to approve the Concession Agreement between the City of Rosemount and the Rosemount Youth Hockey Boosters Association for the period from June 1, 1996 to June 1, 1997. COUNCIL ACTION: • ROSEMOUNT COMMUNITY CENTER CONCESSIONS AGREEMENT AGREEMENT made this day of , 19 , by and between the City of Rosemount ("City") and Rosemount Youth Hockey Boosters Association ("Boosters"). WITNESSETH: The following terms and conditions constitute an agreement between the City and the Boosters to operate the arena concession stand at the Rosemount Community Center located at 13885 South Robert Trail, Rosemount Minnesota, for the period commencing June 1, 1996 and ending June 1, 1998, to wit: 1. The City and Boosters mutually agree for the Boosters to manage and operate the arena concession stand. Boosters agree to invite other Rosemount organizations which serve youth sports, to participate in the arena concession stand in a manner outlined in Exhibit A. 2. The Boosters will manage and provide adequate staffing for the operation of the arena concession stand. 3. The Boosters agree to compensate the City twenty five percent (25%) of the gross sales made during the Boosters' operation of the arena concession stand. The Boosters will provide the City an accounting of sales and inventories on a monthly basis. The accounting shall be in such a form as the City may reasonably agree and shall be submitted for each calendar month with payment during the term of this Agreement on or before the fifteen (15th) day of the month succeeding the period for which accounting and payment of fees are made. The City agrees to provide all utilities for the operation of the arena concession stand and the 4. T C y g p p equipment set forth in Exhibit B. The Boosters are responsible for repair and maintenance of equipment set forth in Exhibit B. The Boosters agree to return all equipment provided by the City at the commencement of the term of this Agreement, reasonable wear and tear excepted. 5. The Boosters agree to maintain the arena concession stand in a clean and orderly manner, and in accordance with procedures for the safe handling of food as directed by any applicable local and State health agency. The City will conduct random cleaning inspections to determine the degree of cleaning compliance. Boosters will use a washing/rinsing/sanitizing system when washing dishes. Boosters agree to use no tape on stainless steel and not to store any items within 30 inches of any electrical panel. 6. The Boosters will provide liability insurance in the amount of $300,000.00 naming the City as additional insured. 7. The Boosters shall indemnify and hold harmless the City, all its officers, agents, and employees, of and from any and all claims, demands, actions, or causes of actions of whatsoever nature of character arising out of or by any reason of the services and obligations provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claims of whatsoever character arise hereunder. f 8. The Agreement may be terminated by either party hereto by thirty (30) days written notice to the other party. 9. The Boosters are retained only for the purposes and to the extent set forth in this Agreement, and its relationship to the City shall be that of an independent contractor. As such, the Boosters shall not be entitled to any pension, health or similar benefits which are available to employees of the City. IN WITNESS WHEREOF, the City and Boosters have hereunto affixed their signatures this day of , 19 CITY OF ROSEMOUNT ROSEMOUNT YOUTH HOCKEY BOOSTERS ASSOCIATION Arena Manager Boosters Chairperson Director of Parks and Recreation/ Community Center , ROSEMOUNT COMMUNITY CENTER CONCESSIONS AGREEMENT EXHIBIT A In conjunction with the Concessions Agreement between the City of Rosemount and Rosemount Youth Hockey Boosters Association, other Rosemount organizations which serve youth sports are hereby offered participation in concession operations at the Rosemount Community Center under a choice of the three options: Option 1 The participating organization is given full use of the Arena Concession Stand under subcontract with the Boosters Association and agrees to pay 25% of gross sales to the City of Rosemount and 35% of gross sales to the Rosemount Youth Hockey Boosters Association. Option 2 The participating organization operates a concession on their own and does not utilize the Arena Concession Stand, subject to rules and regulations of the Community Center. Option 3 Boosters serving ice sports of Rosemount are integrated into the current operation of the Rosemount Youth Hockey Boosters Association on an hourly rate. Payment will be submitted directly to participating organizations with the stipulation that it be used to purchase ice at the Rosemount Community Center.