HomeMy WebLinkAbout4.j. Leprechaun Days Service Agreement CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: JULY 2, 1996
AGENDA ITEM: LEPRECHAUN DAYS SERVICE AGENDA SECTION: CONSENT
AGREEMENT
PREPARED BY: SUSAN WALSH AGENDA ITEM .'lTµ J� ..
ADMINISTRATIVE ASSISTANT 't J
ATTACHMENTS: SERVICE AGREEMENT APPROVED BY:
Attached for city council approval is an agreement between the city and the Leprechaun Days Committee to have
the committee undertake the responsibility of putting on Leprechaun Days this year. The dates of the event are
July 24 thru July 28. Funds used to pay for many of the events of Leprechaun Days are received from local civic
organizations and businesses. This agreement was approved by the city council last year, and I would
recommend its approval again.
RECOMMENDED ACTION: MOTION TO APPROVE THE SERVICE AGREEMENT BETWEEN
THE CITY OF ROSEMOUNT AND LEPRECHAUN DAYS.
SERVICE AGREEMENT
BETWEEN THE CITY OF ROSEMOUNT
AND LEPRECHAUN DAYS
THIS AGREEMENT is made this day of , 1996 by and between the City of
Rosemount, a Minnesota municipal corporation (hereinafter referred to as"City") and
Leprechaun Days, a Minnesota association(hereinafter referred to as"Leprechaun Days");
WITNESSETH:
WHEREAS for a number of ears Leprechaun Days has conducted an annual civic
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community festival known as Leprechaun Days (hereinafter referred to as"The Community
Festival"); and
WHEREAS, the city council of the City has determined that it is in the best interest of the
City and its citizens to promote the City and its businesses and to provide recreational
opportunities for its residents by entering into a contract with Leprechaun Days to conduct the
Community Festival in 1996;
NOW,THEREFORE, on the basis of the premises and the mutual covenants and
agreements hereinafter set forth, it is agreed as follows:
1. Leprechaun Days will organize and conduct, in cooperation with the city staff, the
Community Festival for 1996, which shall run for five days which shall be agreed
upon by Leprechaun Days and the city council, in accordance with practices and
standards of such festivals conducted in past years. Services shall include the
recruitment, selection, training, and managing of such employees and volunteers as
are necessary to conduct the Community Festival, and shall include but not be
limited to:
a. advertising and promotions including the design, production and
distribution of buttons, flyers and posters, and the development and
installation of signs and banners;
b. securing all necessary governmental permits and seeking approval of street
closings and other required City action;
c. soliciting financial support from individuals, businesses and organizations
including sponsorships of certain events; and
d. conducting the following events or arranging for them to be conducted by
other cooperating organizations, provided that events may be deleted or
added with the approval of the city council:
1) Medallion Hunt
2) Big Wheel Race
3) Penny Scramble
4) Bathtub Race
5) Open In-Line Skating
6) Leaping Leprechauns and Fun in the Sun Picnic
7) Bingo
8) Bowl with a Badge
9) Soap Box Derby
10) Bird Feeding Seminar
11) Puppets in the Park
12) Fishing Derby
13) Steak Fry Under the Stars
14) Karaoke Contest
15) Music in the Moonlight
16) Cribbage Card Games
17) Run for the Gold
18) Rosemount Family Fitness Walk
19) Co-Rec Volleyball Tourney
20) Jigsaw Puzzle Contest
21) Fluegel's Bunny Day
22) Grand Day Parade
23) Taste of Rosemount
24) Entertainment
25) 500 Tournament
26) Leprechaun Days Street Dance
27) Fireworks Display
28) Pancake Breakfast
29) Sneaky Pete's Garden Tractor Pull
30) Kiddie Parade
31) Blarney Stone Hunt
32) Buddy the Clown
2. Leprechaun Days will undertake the work of this agreement as an independent
contractor, and Leprechaun Days officers, employees, volunteers, and agents shall
not be deemed agents or employees of the City for any purposes including, but not
limited to, income tax withholding, workers' compensation and unemployment
compensation.
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3. In consideration for the services provided by Leprechaun Days, the City will pay
the sum of Fifteen Thousand Dollars($15,000)to be paid no later than
September 1, 1996. At anytime prior to July 15, 1996, the city council determines
that adequate funds are not available, it may unilaterally reduce the amount paid to
Leprechaun Days: provided that in the event of such reduction, Leprechaun Days
may either rescind this Agreement or renegotiate the services to be provided
hereunder.
4. Leprechaun Days will maintain liability insurance providing the following
coverages: Commercial general liability with personal injury limits of not less than
$1,000,000 per occurrence and a general aggregate limitation of not less than
$2,000,000. The City of Rosemount will be named as additional insured on all
such policies and proof of insurance will be provided to the City.
5. All services and activities conducted by Leprechaun Days shall be on a
nondiscriminatory basis and in full compliance with all state and federal civil and
human rights laws, regulations and rulings.
CITY OF ROSEMOUNT
By:
Cathy Busho, Mayor
By:
Susan M. Walsh, City Clerk
LEPRECHAUN DAYS
By:
Leprechaun Days Chairperson
Revised 6/26/96 Ij
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As consideration for the services provided by Leprechaun Days, the City will pay
monies received as contributions in support of the Community Festival in an
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amount not to exceed Fifteen Thousand Dollars ($15,000). The amount actually
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paid will be limited to the amount of such contributions received. The City will
advise Leprechaun Days, on request, of the status of funds received and funds
�' reasonably expected to be received. In the event the amount of monies which will
be received in contributions is expected to be less than Fifteen Thousand Dollars
($15,000), Leprechaun Days may negotiate with the City for an amendment to this
Agreement providing for such reduction or modification of services as is necessary
as a result of such deficiency in contributions.
4. Leprechaun Days will maintain liability insurance providing the following
coverages: Commercial general liability with personal injury limits of not less than
$1,000,000 per occurrence and a general aggregate limitation of not less than
$2,000,000. The City of Rosemount will be named as additional insured on all
such policies and proof of insurance will be provided to the City.
5. All services and activities conducted by Leprechaun Days shall be on a
nondiscriminatory basis and in full compliance with all state and federal civil and
human rights laws, regulations and rulings.
CITY OF ROSEMOUNT
3. In consideration for the services provided by Leprechaun Days, the City will pay
the sum of Fifteen Thousand Dollars($15,000)to be paid no later than
\f September 1, 1996. At anytime prior to July 15, 1996, the city council determines
0 that adequate funds are not available, it may unilaterally reduce the amount paid to
Leprechaun Days: provided that in the event of such reduction, Leprechaun Days
may either rescind this Agreement or renegotiate the services to be provided
hereunder.
4. Leprechaun Days will maintain liability insurance providing the following
coverages: Commercial general liability with personal injury limits of not less than
$1,000,000 per occurrence and a general aggregate limitation of not less than
$2,000,000. The City of Rosemount will be named as additional insured on all
such policies and proof of insurance will be provided to the City.
5. All services and activities conducted by Leprechaun Days shall be on a
nondiscriminatory basis and in full compliance with all state and federal civil and
human rights laws, regulations and rulings.
CITY OF ROSEMOUNT
By:
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