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Home My WebLink About6.j. Budget AmendmentsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: December 17,1996 AGENDA ITEM: Budget Amendments AGENDA SECTION: Consent PREPARED BY: Jeff May, Finance Director AGEND)Nfl. TEM #6 J ATTACHMENTS: APPROVED BY - Council Memo, Resolution, Donation Worksheets I This item is on the agenda for Council to formally amend the 1996 General Fund budget by resolution for donation items that Council has previously authorized, covering expenditures made during the fourth quarter of 1996. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in the resolution. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1996 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: MEMORANDUM DATE: December 11, 1996 TO: Mayor Busho Council Members Anderson, Carroll, Edwards & Wippermann FROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budgets, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues: 101-36230-00-000 (Donations) $14,204.23 Total Revenues $14,204.23 Detail for Expenditures: 101-41320-01-319 (Other Professional Services) $ 1,000.00 101-42110-01-208 (Miscellaneous Supplies) 824.12 101-45100-01-439 (Other Miscellaneous Charges) 12,380.11 Total Expenditures $14,204.23 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1996 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1996 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1996 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $14,204.23; (2) General operating expenditures, the total which reflects an increase of $14,204.23; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1996 General Fund Operating Budget. ADOPTED this 17th day of December, 1996. ATTEST: Susan M. Walsh, City Clerk Motion by: Voted in favor: Voted Against: Cathy Busho, Mayor Seconded by: REMPT OF DONAMMON Donation Received On: lo -1 -drL Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: I C) L —.AA A ;k!;r *(Must be Liability # assigned for each individual Department) EXPENDITURE Or DONATION Amount to be Spent: $ 1.1 0Ck:=>C:) To be Spent from Acct #: I a I - t� L 3.2,D - 01 — a 1 4? (Must be Expenditure # corresponding to individual Department) purpose of Expenditure: Amend Donation Revenue Acct #101-36230-00-000: a Amend Expenditure Acct CV7� (The two dollar amounts should be the same) GMM.&L jouM4AL ENTRY TO ADJUST DONATION LIABILITY # i -it -a4aa-5- Debit: Ini (Donation Liability C $ C -*—q D-1 Credit: 101-36230-00-000 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action onLO-Eg-34p RM9 e� RI.P.CE=T C? MCN2A=0N nonat ion Received on: Amount Received: $ Receipt # for Donation: purpose of Donation: POLICS ETTIPMENT F= Account 14r for Donation: 101-22222 (Miust be Liabjlity -11' !3 indiv--duall Department) ,, assigned for eae- k:w�- "Isplyt4w a- a M . Amount to be SiVent: $ s-,;;, 6, To be Spent from Acct 4r: 101-42110-01-208 (must be - Ex;enditu-re # cC=--es=-CIndIn5 to jnej4V4dU;;I I)epar-,Ment) pu--7-ose of Ex-;enditura: F, F � I - � I w - � E R W 19 W-- I L, P Amend Donation Revenue Acct 4#101-36230-00-000: Amend Expenditure Acct alr_ 101-42110-01-208 (The t.,Ara dollar amounts should be the same) S 5--;Z . (�, e $ 5-;L - G<? GZNW� jowaML MMIXT TO ADJUST DCN=CN LI -AB== # Debit: 101-22222 (Donation Liability -far) $-S';Z-6(F Cxedit: 101-36230-00 -000 $ 5-'a - 6 0' - -:1oux-mal entry to reduce defe---=ed donation revenue and increase donation revenue to actual 1per council action an LQ DONATION R37MME M 159 RZC31PT OF DCNATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: D.A.R.E. PROGRAM Account # for Donation: 101-22221 (Must be Liability # assigned for each individual Department) ZXPMMITMtX OF DONATION Amount to be Spent: $ To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) purpose of Expenditure: 0:6 1-10,,J ffWYC677 Amend Donation Revenue Acct #101-36230-00*000: $ 5-,Z.O/z Amend Expenditure Acct # 101-42110-01-208 $ (The two dollar amounts should be the same) GZNZRAL jOURNaL MiTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability C $5"A--13 Credit: 101-36230-00-000 $ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on__10L,-(-7-j(�, . DONATION RZVMME WORKS=T RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: purpose of Donation: POLICE EQUIPMENT FUND Account # for Donation: 101-22222 (must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION z V/� Amount to be Spent: $ n to. 0-3 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: jU=bfENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ (F 6, 0 Amend Expenditure Acct # 101-42110-01-208 $ bf(o. 63 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability C $ /do Q 4 Dko, Credit: 101-36230-00-000 0 journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on / t- 14� -9(a DONATION REVENUE WORXSEEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: POLICE EQUIPMENT FUND Account # for Donation: 101-22222 (must. be Liability -14r assigned for each individual Department) EXPENDITMIE OF DONATION Amount to be Sioent: s To be Spent froM ACCt 41r: 101-42110-01-208 (M,ust bi Expenditure .4 corresmonding to individual Department) Tr Purpose of Expenditure: /,C:Ax. AMENDMENT OF BI=GZTS Amend Donation Revenue Acct #101-36230-0 0-00 0 $ Amend Expenditure A cct # 101-42110-01-208 s (The two dollar amounts should be the same) GMMAL TOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 —(Donation Liability C $ (-44, D-1 Credit: 101-36230-00-000 $ ,.Tou=al entry to reduce deferred donation revenue and increase I - donation revenUe to actual per council action on -jt- DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $62.02 To be Spent from Acct #: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Food For Operation Woodchuck AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $62-02 Amend Expenditure Acct #101-45100-01-439 $62.02 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit:-! _(Donation Liability#) $62-02 Credit: 101-36230-00-000 $62.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/18/96. tMormsWonarev-wks DONATION REVENUE WORKSEMET RECEIPT OF DONATION Donation Received on: July 21, 1996 Amount Received: $100-00 Receipt # for Donation: # 46125 Purpose of Donation: Friday Fun Time Program - Parks and Recreation Department Account # for Donation: 101.22223.17 (Must be Liability # assigned for each individual Department.) EXPENTI)MME OF DONATION Amount to be Spent: $100.00 To be Spent from Acct #: 101-45100-01-439 (Must be Expenditure # corresponding to individual Departinent.) Purpose of Expenditure: Friday Fun Time Program AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 100-00 Amend Expenditure Acct #101-45100-01-439 $100.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LLAZICLITY # Debit: 101-22223-17 onation, Liability #) $ 100.00 -Cre'dit: 101-36230-00-000 $100.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on_j2LjL2!k. w:=961donamv. DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: August 21, 1996 Amount Received: $11,600 Receipt # for Donation: Purpose of Donation: Community Center Building lmprovements Account # for Donation: 101-22223. 13 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $426.00 To be Spent from Acct #: 101-45100-01-439 (Must be . Expenditure # corresponding to individual Department.) Purpose of Expenditure: Surge Strips 0 AMENTI)MEENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $426.00 Amend Expenditure Acct #101-45100-01-4339 $426.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: ponation Liability #) $426.00 Credit: 101-36230-00-000 $426.00 journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10/15/96 pffiTS-7VT I D-*qY4 DONATION REVENUE WORKS11EET RECEIPT OF DONATION Donation Received on: October 28, 1996 Amount Received: $500.00 Receipt # for Donation: # 46838 Purpose of Donation: Run for the Gold T-shirts 1996 Account # for Donation: 101.=3.6 (Must be Liability # assigned for each individual Department-) ENPENTDITURE OF DONATION Amount to be Spent: $500.00 To be Spent from Acct #: 101-45100-01-43-39 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: - Run for the Gold T-shirts 1996 AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 500-00 Amend Expenditure Acct #101-45100-01-439 $500.00 ('The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-IM23.6 _(Donation Liability #) $500-00 —.-Credit: 101-36230-00-000 $500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/3/96. WAntn4go1dX96Adonar-mv RME DONATION REVENUE WORKSEIEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $710.59 To be Spent from Acct 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: 1996 Halloween Program Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: Amend Expenditure Acct #101-45100-01-439 (The two dollar amounts should be the same.) $710.59 $710.59 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 110 1 —44 -11.3 _____IDomtion Liability #) $710.59 (Lq D" Credit: . 101-36230-00-000 $710.59 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 11/18/96. 1:Wbmis\donamv-wks CD 0 C= F0 � � �M� Dj IL� DONA17ION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 4-5-95 Amount Received: $5000.00 Receipt # for Donation: Purpose of Donation: Restoration of Carrolls Woods Account # for Donation: 101-22223.9 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $2683.74 To be Spent from Acct #: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Purchase of Brush Cutters AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $2683.74 Amend Expenditure Acct #101-45100-01-439 $2683.74 two dollar amounts should be the same.) GENERAL JOURNAL E111TRY TO ADJUST DONATION LIABILITY # C-* 4 ) D-3 Debit: 101-22223.9 (Dona n Liability #) $2683.74 Credit: 101-36230-00-M $2683.74 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 10-15-96 1:\forms�doramv.wks EXPENDITURE OF DONATION Amount to be Spent: $3,897.76 To be Spent from Acct 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Equipment rental and food costs AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: Amend Expenditure Acct #101-45100-01-439 (The two dollar amounts should be the same.) $3,897.76 $3,897.76 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit-' __Monation Liability #) $3,897.76 4W? Credit: 101-36230-00-000 $3,897.76 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 1 15146 F0 _��C7_ P CEODD Lr -L DONATION REVENUE WORKSEIEET RECEIPT OF DONATION Donation Received on: April 5,1995 Amount Received: $5,000.00 Receipt # for Donation: Purpose of Donation: Carrolls Woods Projects Account # for Donation: 101-222226 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $3,897.76 To be Spent from Acct 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Equipment rental and food costs AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: Amend Expenditure Acct #101-45100-01-439 (The two dollar amounts should be the same.) $3,897.76 $3,897.76 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit-' __Monation Liability #) $3,897.76 4W? Credit: 101-36230-00-000 $3,897.76 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 1 15146 F0 _��C7_ P CEODD Lr -L DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $4000.00 To be Spent from Acct #: 101-45100-01-439 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Arena Guard Rails AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101 -36230 -00 -OW: $4000.00 Amend Expenditure Acct #101-45100-01-439 $4000.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22223.13 (Donation Liability #) $4000.00 Credit: 101-36230-00-000 $4000.00 Credit: 101-29300 $ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12-17-96 1:\fbrms\donarev.wks