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Home My WebLink About4.g. Encumbrance of 1995 Budget Items Forward to 1996 • CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: February 20, 1996 AGENDA ITEM: Encumbrance of 1995 Budget Items AGENDA SECTION: Forward to 1996 Consent PREPARED BY: Jeff May, Finance Director AGENDA M # G ATTACHMENTS: Resolution and General Journal Entries APPROVED BY: This item is on the agenda for consideration of the approval of certain unspent 1995 budget items to be encumbered forward to 1996. The following will attempt to summarize the attached encumbrances: 1) Unused 1995 General Funds for PC network related items, including a block of network support time and software necessary to allow City Hall to utilize E-Mail. 2) Unused 1995 General Funds to cover Police uniform allowance balances (required by union contract). 3) Unused 1995 General Funds to cover Public Works uniform allowance balances (required by union contract). The entries required to complete the encumbrances and the resolution allowing us to do so are attached. Also, sometime in the next four to six weeks, staff will be coming back to the Council to establish specific funds in three areas: Building, Streets and Equipment Replacement. These funds will replace our current CIP Fund and allow us to better manage capital improvements for the City. These funds will have beginning balances funded from the balance of the current CIP Fund and from possible transfers from the General Fund excess 1995 revenues. RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1995 BUDGET ITEMS TO 1996. COUNCIL ACTION: CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1996 - A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1995 BUDGET ITEMS TO 1996 WHEREAS, the City Council recognizes the need to carry forward to 1996 certain balances from the 1995 General Fund Operating Budget, which are summarized as follows: (1) Certain General Fund equipment or service items that total an amount of $4,016.53; (2) Police uniform allowance balances that total an amount of$1,065,89; (3) Public Works uniform allowance balances that total an amount of$845.97; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the encumbrance of the above listed account items from the 1995 budget to 1996. ADOPTED this 20th day of February, 1996. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: 101-41520-01-391 4,016.53 101-24452 4,016.53 To encumber funds for PC network related items 101-42110-04-217 119.46 J. Ericson 101-42110-05-217 75.17 J. O'Leary 101-42110-06-217 40.05 B. Burkhalter 101-42110-07-217 2.63 G. Thorstad 101-42110-08-217 6.67 B. O'Donnell 101-42110-09-217 105.67 M. Robideau 101-42110-10-217 28.40 J. Sommers 101-42110-11-217 0.09 B. Weatherford 101-42110-12-217 174.08 T. Murphy 101-42110-13-217 195.24 S. Beberg 101-42110-14-217 36.43 J. Winters 101-42110-15-217 282.00 T. Winters 101-24419 119.46 101-24423 75.17 101-24422 40.05 101-24420 2.63 4424 6.67 10 1-2 101-24425 105.67 101-24426 28.40 101-24427 0.09 101-24429 174.08 101-24421 195.24 101-24428 36.43 101-24430 282.00 To encumber 1995 Uniform Allowance balances forward to 1996 101-43100-10-217 28.87 B. Barfknecht 101-43100-12-217 75.13 E. Day 101-43100-13-217 150.04 T. Ratzlaff 101-43100-14-217 4.84 V. LaBeau 101-43100-15-217 186.08 D. Sandstrom 101-43100-16-217 62.41 C. Dahnke 101-43100-17-217 63.80 A. Ryg 101-43100-18-217 56.77 J. Fremming 101-43100-20-217 91.72 J. Koslowski 101-43100-01-417 76.52 A.J. Korpela(From 601 &602 101-43100-01-417 49.79 R. Bellmore(From 601 &602) 101-24481 28.87 101-24483 75.13 101-24489 150.04 101-24487 4.84 101-24488 186.08 101-24484 62.41 101-24480 63.80 101-24493 56.77 101-24495 91.72 101-24486 76.52 101-24482 49.79 To encumber 1995 Uniform Allowance balances forward to 1996 MEMORANDUM DATE: February 20, 1996 TO: Thomas D. Burt, City Administrator Linda Jentink, Adminstration Secretary Mayor and Councilmembers FROM: Jeff May, Finance Director SUBJECT: 1995 Encumbrances - Item 4G • It was brought to my attention by the Police Chief that there were two errors in my calculations of the 1995 Police uniform allowance encumbrances. These errors have been corrected with the attached general journal entry and resolution. The wording stays the same for the resolution - just the dollar amount for the encumbrance changes slightly. Sorry for any inconvenience this last minute adjustment may cause! 101-41520-01-391 4,016.53 101-24452 4,016.53 To encumber funds for PC network related items 101-42110-03-217 128.53 D. Kuhns 101-42110-04-217 119.46 J. Ericson 101-42110-05-217 75.17 J. O'Leary 101-42110-06-217 40.05 B. Burkhalter 101-42110-07-217 2.63 G. Thorstad 101-42110-08-217 6.67 B. O'Donnell 101-42110-09-217 105.67 M. Robideau 101-42110-10-217 28.40 J. Sommers 101-42110-11-217 0.09 B.Weatherford 101-42110-12-217 174.08 T. Murphy 101-42110-13-217 195.24 S. Beberg 101-42110-14-217 36.43 J. Winters 101-24430 128.53 101-24419 119.46 101-24423 75.17 101-24422 40.05 101-24420 2.63 101-24424 6.67 101-24425 105.67 101-24426 28.40 101-24427 0.09 101-24429 174.08 101-24421 195.24 101-24428 36.43 To encumber 1995 Uniform Allowance balances forward to 1996 101-43100-10-217 28.87 B. Barfknecht 101-43100-12-217 75.13 E. Day 101-43100-13-217 150.04 T. Ratzlaff 101-43100-14-217 4.84 V. LaBeau 101-43100-15-217 186.08 D. Sandstrom 101-43100-16-217 62.41 C. Dahnke 101-43100-17-217 63.80 A. Ryg 101-43100-18-217 56.77 J. Fremming 101-43100-20-217 91.72 J. Koslowski 101-43100-01-417 76.52 A.J. Korpela(From 601 &602 101-43100-01-417 49.79 R. Bellmore(From 601 &602) 101-24481 28.87 101-24483 75.13 101-24489 150.04 101-24487 4.84 101-24488 186.08 101-24484 62.41 101-24480 63.80 101-24493 56.77 101-24495 91.72 101-24486 76.52 101-24482 49.79 To encumber 1995 Uniform Allowance balances forward to 1996 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1996 - A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1995 BUDGET ITEMS TO 1996 WHEREAS, the City Council recognizes the need to carry forward to 1996 certain balances from the 1995 General Fund Operating Budget, which are summarized as follows: (1) Certain General Fund equipment or service items that total an amount of $4,016.53; (2) Police uniform allowance balances that total an amount of$912.42; (3) - Public Works uniform allowance balances that total an amount of$845.97; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the encumbrance of the above listed account items from the 1995 budget to 1996. ADOPTED this 20th day of February, 1996. Cathy Busho, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: