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Home My WebLink About4.l. 1996 Public Sgety Dispatch AgreementCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: January 16, 1996 AGENDA ITEM: AGENDA SECTION: 1996 PUBLIC SAFETY DISPATCH AGREEMENT CONSENT PREPARED BY: ELLIEL KNUTSEN, CHIEF OF POLICE AGENDITCj�/� ,/� /, 1IYY'' i�' 4 ATTACHMENTS: APPROVED BY: 1996 PUBLIC SAFETY DISPATCH AGREEMENT �A The Public Safety Dispatch Agreement between Rosemount and Eagan expired on December 31, 1995. In 1995, Eagan provided dispatch /911 service at a cost of $38,024.98. The 1996 Public Safety Dispatch Agreement shows an increase of $3,118.05 which represents an 8.2% increase in operating expenses suffered by Eagan. Cost comparison of other cities in Dakota County that must contract their dispatch services found the 1996 terms with Eagan to be competitive. Eagan has provided excellent dispatch service for the City of Rosemount for over three years and my recommendation would be to continue our contract with Eagan in 1996. The amount of $41,143.03 has been budgeted for 1996. RECOMMENDED ACTION: MOTION TO APPROVE THE 1996 PUBLIC SAFETY DISPATCH AGREEMENT WITH THE CITY OF EAGAN AT A COST OF $41,143.03. COUNCIL ACTION: PUBLIC SAFETY DISPATCH AGREEMENT THE CITY OF EAGAN AND THE CITY OF ROSEMOUNT THIS AGREEMENT is made and entered into this day of 9 1996 by and between THE CITY OF EAGAN, Dakota County, Minnesota, (hereinafter "Eagan") and THE CITY OF ROSEMOUNT, Dakota County, Minnesota, (hereinafter "Rosemount "). WITNESSETH: WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §412.221 to establish, equip, and operate a police department to protect and safeguard life and property and to furnish police protection in each of the parties' respective municipality; and WHEREAS, Eagan and Rosemount are authorized by Minn Stat. §436.05 and §471.59 to enter into this Agreement for the furnishing of police and fire dispatch services by Eagan on behalf of Rosemount; and WHEREAS, Rosemount has requested and Eagan has accepted the provision of dispatch services, subject to the terms and conditions contained herein; and WHEREAS, police and fire dispatch services by the Eagan Police Department on behalf of Rosemount are required in order that emergency calls for police and fire services within Rosemount are effectively received and dispatched to the appropriate Rosemount public safety units; and V41EREAS, Rosemount acknowledges the benefit to the operation of the Rosemount Police and Fire Departments by the availability of such dispatch services and determines it is in the best interest of Rosemount and the public to provide compensation to Eagan for the services referred to above. NOW, THEREFORE, it is mutually agreed by Eagan and Rosemount hereto as follows: A. POLICE AND FIRE DISPATCH SERVICES Eagan Public Safety Answering Point ("EPSAP ") shall dispatch Sunday through Saturday, 24 hours per day, Rosemount police emergency calls to the appropriate Rosemount police public safety units via radio or shall relay emergency calls by telephone to designated telephones when radio communications cannot be obtained. Rosemount shall install appropriate 9 -1 -1 telephone lines and radio equipment into the EPSAP for the receiving and dispatching of emergency police calls as deemed necessary by Rosemount and shall be solely responsible for the costs incurred therefor. 2. Eagan shall dispatch, Sunday through Saturday, 24 hours per day, Rosemount fire emergency calls to the extent that EPSAP shall answer emergency calls and place the calls to the Rosemount Fire Department but shall not undertake any fire vehicle dispatching for Rosemount Fire Department. Rosemount shall install appropriate 9 -1 -1 telephone lines and radio equipment into the EPSAP for the receiving and dispatching of emergency fire calls as deemed necessary by Rosemount and shall be solely responsible for any and all costs incurred therefor. 3. Rosemount shall provide for and answer all its police business office and non - emergency telephone calls Monday through Friday during the hours of 7:00 a.m. to 7:00 p.m., excluding those days which the City of Rosemount recognizes as holidays, and shall not cause such telephone calls to be transmitted to the EPSAP. EPSAP shall be responsible for such calls during those days and hours not designated above as Rosemount's responsibility. 4. EPSAP personnel shall log all incoming police and fire emergency calls and set forth the time, date, event, public safety unit dispatched and name of complainant, when available. An audio -tape of all emergency calls shall be made and be made available to Rosemount to monitor at a reasonable time at the EPSAP. Tapes shall be kept on file for twenty -eight (28) days and then erased, except that tapes shall be kept on file for a longer period upon a written request from Rosemount for a specific tape. 5. All dispatching services performed and furnished under this Agreement shall be in accordance with the EPSAP policies and procedures. 6. The acquisition of radio equipment by Rosemount and,, any modification thereto, shall be made at the expense of Rosemount. 7. Any Eagan police or fire personnel acting under this Agreement shall not by reason thereof be classified as an employee of Rosemount. B. COMPENSATION AND EXPENSE REIMBURSEMENT 1. Rosemount agrees to pay Eagan the following monies as and for the police and fire dispatch services as described in Paragraph a.1. herein: a. For Calendar Year 1996: 1. The total contractual amount for 1996 services will equal $41,143.03. Rosemount will remit this amount to Eagan in January 1996, but no later than 30 days after receipt of invoice. This amount is comprised of the 1995 billed amount of $38,024.98 plus $3,118.05, which represents an 8.2% increase in the operating cost of the Eagan dispatch center. Future billings will be adjusted by the percentage of increased cost of operations for Eagan dispatch. This amount will be recalculated annually. 2. Rosemount shall reimburse Eagan for any compensatory payments made by 2 Eagan to its dispatch personnel for court preparation or appearances as witnesses for Rosemount police or fire dispatching matters. C. TERM AND REMOVAL 1. This Agreement shall become effective on January 1, 1996 and shall terminate on December 31, 1996. 2. In the event Rosemount terminates or otherwise cancels this agreement prior to its termination date, Rosemount shall, nevertheless, be bound by the terms of payment under this Agreement and shall not be entitled to reimbursement of any monies paid under this Agreement. D. LIABELITY 1. Rosemount agrees to indemnify, defend and hold Eagan harmless from any claims, demands, actions, or causes of action arising out of any act or omission on the part of Eagan or its agents, servants or employees in the performance of or with relation to any of the work or services performed or furnished by Eagan under this Agreement. E. ALTERATION OR MODIFICATION OF AGREEMENT 1. Any alteration, variation, modification or waiver of any provision of this Agreement shall be valid only after it has been reduced to writing and duly signed by both parties. 2. This Agreement shall constitute the entire Agreement between the parties and shall supersede all prior oral or written negotiations or agreements relating to the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. APPROVED AS TO FORM: CITY OF EAGAN Eagan City Attorney By: Thomas A. Egan Dated: Its: Mayor By: E. J. VanOverbeke Its: City Clerk 3 APPROVED AS TO FORM: Rosemount City Attorney Dated: STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) CITY OF ROSEMOUNT By: Cathy Busho Its: Mayor By: Susan Walsh Its: City Clerk On this day of . 1996, before me a Notary Public within and for said County, personally appeared THOMAS A EGAN and E. I VanOVERBEKE to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Eagan, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 4 STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this day of . 1996, before me a Notary Public within and for said County, personally appeared CATHY BUSHO and SUSAN WALSH to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Rosemount, the municipality named in the foregoing instrument, and that the seal affixed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 5