HomeMy WebLinkAbout4.h. Joint Powers Agreement for Sealcoating, Traffic Markings and CracksealingCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: January 16, 1996
AGENDA ITEM: Approve Joint Powers Agreement for 1996
AGENDA SECTION:
Traffic Markings, Cracksealing & Sealcoating
Consent
PREPARED BY: Bud Osmundson
Works Director
AGENDA'MMM
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City Engineer /Public
ATTACHMENTS: Joint Powers Agreement
APPROVED BY:
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This item consists of adopting the attached Joint Powers Agreement for Traffic
Markings, Cracksealing and Sealcoating. Over the past several years we have been
entering into this agreement with surrounding communities and it has worked out very
well for the City. By entering into the agreement, quantities of material for each City are
combined together creating volume to qualify for substantial discounts.
Street sweeping was removed from this year's agreement because of the poor timing of
services provided by last years contractor. Another contractor was hired last year by
City Staff to complete the sweeping. This contractor did good work on a timely matter
for about the same price as the contractor hired through the agreement.
We are currently finalizing which streets will be cracksealed, sealcoated and overlayed.
The striping and traffic markings will be on those streets previously striped and others as
required.
Staff recommends approval of the motion.
RECOMMENDED ACTION: MOTION TO APPROVE THE 1996 JOINT POWERS AGREEMENT
FOR TRAFFIC MARKINGS, CRACKSEALING AND SEALCOATING AND AUTHORIZE THE
NECESSARY SIGNATURES TO EXECUTE.
COUNCIL ACTION:
1
City of
BURNSVILLE
100 Civic Center Parkway . Burnsville, Minnesota 55337 -3817
December 1, 1995
Mr. Dennis Miranowski
City of Apple Valley
14200 Cedar Avenue
Apple Valley, MN 55124
Mr. Don Volk
City of Lakeville
20195 Holyoke Avenue
Lakeville, MN 55044
Mr. Larry Anderson
City of Prior Lake
4629 Dakota Street S.E.
Prior Lake, MN 55372
Mr. Thomas Colbert
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Mr. Bud Osmondson
City of Rosemount
2875 145th Street West
Rosemount, MN 55068
(612) 8954400
Mr. Bruce Loney
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
Mr. Dave Hutton
City of Savage
6000 McColl Drive
Savage, MN 55378
RE: 1996 -1997 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
Dear Gentlemen:
Enclosed is a copy of the Joint Powers Agreement (JPA) for the joint bidding on the above referenced
items. This agreement is the same as last year. Please note that there is a 2% charge on the actual
construction cost to cover coordination, legal and administrative costs. This will be billed to each City
at the end of the year.
Please call and indicate if you wish to participate in the 1996 -97 JPA, and also place this Agreement on
an early agenda for your Council's action. After Council action, please sign the JPA for your City and
return the original to me at the Burnsville Engineering Department. Our City Council is considering the
JPA on January 16, 1996, and the bid opening on February 16, 1996. I will be calling in two weeks to
get the necessary quantities.
Also, enclosed is a copy of the 1996 -97 schedule, specifications /proposal and last year's abstract for your
review. If you have any questions, comments or suggestions, please feel free to call me at 895 -4541.
Sincerely,
CITY OF BURNSVILLE
Cleve Crowningshield
Engineering Department
Enc:
JOINT POWERS AGREEMENT
1996 TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE
ROSEMOUNT, SAVAGE, PRIOR LAKE AND SHAKOPEE
AGREEMENT made this day of , 19 by and between the cities
of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for
the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and
Shakopee utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Burnsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and Shakopee shall
provide to Burnsville the estimated quantities for these services in each respective community,
and shall also approve the bid documents.
3. Burnsville shall tabulate the bids upon their receipt and make a
recommendation of award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake and Shakopee and upon their approval, award the contract pursuant to State Law.
w 4. Each city shall be responsible for:
• Preparing maps showing the proposed locations for these services
including estimating the quantities.
• Preparing the streets for markings in accordance with the specifications
and coordinating with the contractor as to the timing of the actual work.
• Inspecting the contractor's work, measuring the quantities of work
performed, approving and certifying the progress or final payments to the
contractor.
• Pay 2% of actual construction cost to City of Burnsville for legal and
administrative cost.
5. In accordance with the specifications, the contractor will submit an itemized invoice
to each city separately for the work performed in each city. Upon approval of the invoice by
the respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage,
Prior Lake and Shakopee each of them, indemnify, save, and hold harmless the City of
Burnsville and all of its agents and employees from any and all claims, demands, actions, or
causes of action, for whatever nature, arising out of the contracting procedure by reason of the
execution or performance of the work purchased for each respective city under this agreement,
and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and
Shakopee further agree to defend, at their sole cost and expense, any actions or proceedings
commenced against their respective cities for the purposes of asserting any claim of whatsoever
character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty
(60) days notice to the other cities, otherwise the agreement will automatically terminate on
October 31, 1996.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVILLE
BY: Mayor
BY; Manager
CITY OF APPLE VALLEY
BY: or
BY; Clerk
CITY OF EAGAN
BY: Mayor
BY; Clerk
CITY OF LAKEVILLE
BY; Mayor
BY: Clerk
CITY OF ROSEMOUNT
BY: Mayor
BY; Clerk
CITY OF SAVAGE
BY; Mayor
BY: Clerk
CITY PRIOR LAKE
BY: Mayor
CITY SHAKOPEE
Clerk
BY: Mayor
BY: Clerk
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
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1996 -97 SCHEDULE
STREET MAINTENANCE MATERIALS
CITY OF BURNSVILLE
BURNSVILLE, MINNESOTA
CONTRACT PERIOD: MARCH 16, 1996 THRU MARCH 15, 1997
DETERMINE AREAS TO BE SEALCOATED:
(Start to Prepare Maps) October - November 1995
GET JOINT POWERS AGREEMENT TO CITIES
AND QUANTITIES FROM ALL CONCERNED: December 4, 1995
PERMISSION TO AUTHORIZE AD FOR BIDS:
(Council Meeting) January 16, 1996
CONSIDER JOINT POWERS AGREEMENT:
(Council Meeting) January 16, 1996
PUBLISH: Fax Ad to Dakota County Tribune January 12, 1996
PUBLISH: Fax Ad to Construction Bulletin January 16, 1996
MAIL OUT BIDDERS LIST: January 19, 1996
OPEN BIDS:
(Send Letters to Cities to
Concur Award of Bids) February 16, 1996
COUNCIL CONSIDERS AWARD:
(Council Meeting) March 4, 1996
LETTER, ABSTRACT & CONTRACTS
TO SUCCESSFUL BIDDERS: March 5, 1996
LETTER TO CITIES & CONTRACTORS
ABOUT PRE - CONSTRUCTION MEETING: March 11, 1996
LETTER & ABSTRACT TO UNSUCCESSFUL BIDDERS: April 5, 1996
PRE - CONSTRUCTION MEETING: April 11, 1996
LETTER AND MAP FOR PRESS RELEASE: June 3, 1996