HomeMy WebLinkAbout4.g. Expenditure Approval From Donation Account - D.A.R.E. ProgramCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: January 16, 1996
AGENDA ITEM:
AGENDA SECTION:
EXPENDITURE APPROVAL FROM DONATION ACCOUNT
CONSENT
PREPARED BY:
^
AGENDA REM
ELLIEL K NUTSEN, CHIEF OF POLICE
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ATTACHMENTS:
APPROVED BY:
REVENUE WORKSHEET AND INVOICE
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According to City Policy F -2, any request for expenditures from a
designated donation account must be approved by the City Council.
Account number 101 -22221 has been opened for donations received for the
D.A.R.E. Program.
The amount of $350.00 is being requested for payment of the attached DARE
training registration invoice and $124.04 for payment of DARE supplies. If
approved, the amendment to budgets will be made.
RECOMMENDED ACTION:
APPROVE THE EXPENDITURE OF $474.04 AND APPROVE THE AMENDMENT TO
BUDGETS AS GIVEN ON THE ATTACHED DONATION REVENUE WORKSHEETS.
COUNCIL ACTION:
DONATION REVENUE WORKSHEET
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
RECEIPT OF DONATION
D.A.R.E. PROGRAM
Account # for Donation: 101 -22221
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 1014. O 1I
To be Spent from Acct #: 101 - 42110 -01 -208
(Must be Expenditure # corresponding to individual Department)
Purpose of Expenditure: DgRE s(Aep6kr
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct 4101- 36230 -00 -000: of/
Amend Expenditure Acct # 101- 42110 -01 -208
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22221 (Donation Liability #) $ 0144 0
Credit: 101 - 36230 -00 -000 $ • O
Credit: 101 -29300 $1019-64/
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on
DONATION REVENUE WORKSHEET
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
RECEIPT OF DONATION
D.A.R.E. PROGRAM
Account # for Donation: 101 -22221
(Must be Liability # assigned for each individual Department)
EXPENDITURE OF DONATION
Amount to be Spent: $ 35"'0. O O
To be Spent from Acct #: 101 - 42110 -01 -208
(Must be Expenditure # corresponding to individual Department)
Purpose of Expenditure: DARE %lQ,+��yiiV4 ��G[sTitaTiwe
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101- 36230 -00 -000: $ 3 SO. 00
Amend Expenditure Acct # 101 - 42110 -01 -208 ; $ 3$0,0.40
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101 -22221 (Donation Liability #) $ 35'0.00
Credit: 101 - 36230 -00 -000 $ 3b•0 O
Credit: 101 -29300
$ 34'b. 00
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on / —/ 4 - 9` .
TREADWAY GRAPHICS
ADVERTISING • PRINTING
1401 CANNON CIRCLE • FARIBAULT, MN 55021
FAX# (507) 334 -0437
(507) 334 -9557 (800) 658 -7063
SOLD TO:
R0JCMvlrN 7 P'OVL D E P 7
2875 145TH STREET W`ST
ROSEMOUNT MN 55068
* * * * ** INVOICE * * * **
PAGE: i
INVOICE NUMBER :0045757 -IN
INVOICE DATE: 12/18/95
SALES ORDER #0035275
SHIP TO:
ROSEMOL iN T POLICE DEPT.
2875 145TH STREET WEST
ROSEMOUNT MN 55068
ATTN:
GRANT PHORSTAD
CtJST IMER
;r0:
CUSTOMER P.O. SHIP DATE:
TERMS
--------------------------------------------------------------------------------
01- ROS4980
12/18/95
NET 30
ORDERED
SHIPPED
BACK ORD
DESCRIPTION
PRICE
AMOUNT
- - - - --
--------------------------------------------------------------------------
IN
HAND DATE
1 -1 -96
DO
NOT BACK
ORDER
3
0
LION 18" PLUSH DAREN
.5.00,
45.00
200
200
0
LION SHAPED ZIPPER PULL
.30
60.00
3
3
0
INSTRUCTOR PIN GOLD
1.00
3.00
1
0
16 OZ. TRAVEL MUG
2.00
2.00
1
1
0
LICENSE PLATE FRAME
1.25
1.25
SALES TAX ON: 111.25
CUSTOMER COPY
NET INVOICE:
SHIPPING
SALES TAX:
INVC.6 TOTAL:
111.25
5.56
7.23
124.04
INVOICE #: T001332
DATE: 12/21/95
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
Bureau of Criminal Apprehension
Training and Development Section
1246 University Avenue
St Paul MN 55104
612/642 -0660 FAX 612/643 -3018 TTY 612/282 -6555
- - - - - - - - - - - - - - -
Bill To:
ATTN: ACCOUNTS PAYABLE
ROSEMOUNT PD
2875 145TH ST
ROSEMOUNT, MN 55068
Program Program
Date Name
INVOICE - - - - - - - - - - - - - - -
Make Check Payable To:
BCA /TRAINING is DEVELOPMENT
ACCOUNT
MUST
BE PAID
WITHIN
30 DAYS
FROM
INVOICE
DATE
Training Registration Fee For:
11/27 -08/95 DARE /NOV /95
Participant Registration
Name Fee
THORSTAD, GRANT H $350.00
TOTAL AMOUNT DUE
$350.00
PLEASE RETURN THIS PORTION WITH YOUR PAYMENT TO
BCA /Training and Development Section
ROSEMOUNT PD THORSTAD, GRANT H T001332
Agency /Participant Name Invoice Number
COURSE NUMBER: 9602 -0733