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Home My WebLink About4.f. Budget Amendments for Donation Received Previously CITY OF ROSEMOUNT ..' � EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 17, 1995 AGENDA SECTION: AGENDA ITEM: Budget Amendments for ponations Consent Received Previously AGENDA pA � � � PREPARED BY: Jeff May, Finance Director ��'�� APPROVED BY: ATTACHMENTS: Councii Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the�19Ze G�Oveang e pend gu es made resolution for donation items that Council has previously auth , during the third quarter of 1995. Rather than bringing a resolution before the Council each rocedures that allow us to hav you y from donations previously received, we have developed p authorize the expenditure and amend the budgets at the t�he bud ets for arnumbe aof these en - periodicaliy bring to you a resolution that formally amends g ort the fi ures iven in donation expenditures. The attached memo and donation worksheets supp J g � the resolution. " R COMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1995 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: � MEMORANDUM DATE: October 3, 1995 TO: Mayor McMenomy Council Members Anderson, Busho, Staats & Wippermann FROM: Jeff May, Finance Director SUBJECT; Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of donations previously received. This memo is to show the line by line detail of the actual changes to be made to the budget, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL Detail for Revenues 101-36230-00-000 (Donations) $ 29,656.55 Total Revenues $ 29,656.55 Detail for Expenditures 101-41320-01-307 (Management Fees) $ 18,950.00 1 01-421 1 0-01-208 (Miscellaneous Supplies) 7,476.55 101-45100-01-223 (Building Repair Supplies) 500.00 101-45100-01-394 (PC Software Purchases) 2,000.00 101-45100-01-401 (Contracted Building Repairs) 730.00 Total Expenditures $ 29.656.55 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1995 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1995 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1995 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $29,656.55; (2) General operating expenditures, the total which reflects an increase of $29,656.55; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendment of the above listed budget items for the 1995 General Fund Operating Budget. - ADOPTED this 17th day of October, 1995. E.B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: V . � DONATION RE�TENIIS WORRBHEET RECEIPT OF DOI4ATION Donation Received on: Amount Received: $ Receipt # for ponation: purpcse of Donation: D.A.R.L. PROGRAM_ . Account # for ponations 101-22221 � (Must be Liability � assigned for each individual Department) EBPENDZ'i'IIRE OF DO�iTION Amount to be Spent: $ 7 r�-0� To be Spent from Acct #: 101-42110-01-208 - � (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: !� �} �� S� �nli.�.t' AMENDMENT OF BIIDGETS Amend Donation Revenue Acet �101-36230-00-000: $ �� - �g Amend Expenditure Acct # 101-42110-01-208 : $ 9� - � q (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LIASILITY # Debit: 101-22221 (Donation Liability �) $ 7- � Credit: 101-3 623 0-0 0-0 00 $_1.�tL� Credit: 101-293 0 0 $�=.�. Journal entry to reduce deferred donation revenue and inc=ease donation revenue to actual pez council action on Qc�-O 1-9 �. � DOI�TION REOENII� WaRRSHEET RECEIPT OF DOI�+iTION Dcnation Received on: p,,mcunt Received: $ Receipt � for ponaticn: puroose of Dcnaticn: POLICE EQUIPMENT F'tTND Account � for Danation: 101-22222 - (Must be Liability � assigned for each individual Departmeat) EgPE�1DITQRE OF DONATION Azaount to be Spent: $ �j�• 70 ,� IOI-42110-01-208 � To be Spent from Acct �: (Must be Expenditure � corresponding to individual Departmentj . . Puroose of Expenditure: �a✓r.r,��r.� �_�i��.c i�c l/�s i� AI�fENDl�SEIt�I' OF BBDGETS � Azaerid Donation Revenue Acct a101-3 623 0-00-000: $ .�f� g� Amend Expenditure Acct � 10I.-42110-0I-208 : $� .��• � 0 (The two dollar amcunts should �ae the same) GENERAL JOIIRNgL EKTRY Tfl ADJUBT DONAT20N LIABI?�ITY # � Deb it: I01-22222 (Donation Liability �) $S! • 90 Credit: 101-3623Q-00-000 $ �� 9a Credit: 181.-29300 $ �� 9O Journal eatry to reduce defer=ed dcriation =evenue and increase donation revenue to actual per cvuncil aetion on �"'�"9-S� . . y s DONATION F�EFENIIB WORRS�ET RECEIPT �F DO1�iTION Danation Received on: �m,cunt Received: $ Receipt � for ponation: g�,2rpose of Donation: POLICE EQUIPMENT FCTND Account � for Dcnation: I01-22222 - (Must be Liability � assiqned for each individual Department) ESPENDITIIRE OF DO�TION Amount to be Spent: $ �o� b. yoZ � � IOI-42110-01-208 � To be Spent from Acet ,�: (Must be Expenditure � correspcnriiaq to individual Department) _ Pu.zpose of Expenditure: �mE�ti�. � La�o�.-�'�zb�t�� Sq�+� � IDO � AMENDMENT OF BIIDGETS . Amend Dcnation Revenue Acct a101-36230-00-000: ,$ J�o��o • �v� Amend Expenditure Acct � 101-42110-01-208 : � $� .ro1<o• • �� (The two dollar amounts should be the same} GENERAL JOIIRNAL ENTRY TO ADJIIST DONATIGIt I.IABILITY # �� Deb it: 101-22222 (Donation L.iability #) $ S�G- �� . Credit: 101-3623Q-00-00o $-Sa6- y°2 Credit: 101-29300 $,,�'a(�_ `�2 Journal entry to reduce defer=ed doaation revenue and increase donation revenue to aetual per council action on 08 -f.�'`3� - DONATION REQENQS WORRS�ET RECEIBT OF DONATION Donation Received on: psmount Received: $ Receipt � for ponation: pu�cse of Donation: POLICE EQUIPMEN'r FtJND Account � for ponation: 101-22222 - (Must be Liability � assigned for each individual Departmeat) EZPENDIT4RE OF DONATION Amount to be Spent: $ a, 3�3 • �� ' � 101-42110-01-208 � To be Spent from Acct ,r: _ (Must ba Expenditure � corresponding to indi.vidual Department) _ Fu._�ose of Expenditure: Pu�cl�s� �-� T� �e--�z h 2�CC,a�o�-.t A�NDHEIIT OF BQDGETS Aaend Donation Revenue Acct g101-36230-00-000: $ ��3`f3- �`� Amend Expenditure Acct � 101-42110-01-208 : $�(o� 3Y3•f� (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TG AD.7UST DOH�ITION I.IABI?�ITY # Debit: 101-22222 (Donation Liability #} $ 6�3`l3- �� . Credit: 101-36230-fl0-000 S �`��- �� Credit: 10I-29300 $�„r 3 � � � Journal entry to reduce deferred donation revenue and increase dvnation revenue to actual per cvuncil action on D$-/S -�� . DONATION REVENU$ WORRSHEET RECEIPT OF DONATZON Donation Received on: ��L✓ g �9�1c� Amount Received: $ �`-.SO. �^ Receipt n for ponation: � � � Purpose of Donation: c��r�� Account � for ponation: /O/- o��S. (Must be Liability � assigned for each individual Department) EZPEIdDITURE OF DONATION ./" Amount to be Spent: $ � -� ��, To be Spent from Acct �: � /�;/- �/ 32v —o� �-- �J 7 (Must be Expenditure � corresponding to individual Department) Pu=pose of Expenditure: U ,�.�G�uA-J,v ,� AMENDMENT OF BIIDGETS _.___ -• �_ Amend Donation Revenue A�ct nlOZ-36230-00-000: $ �sd. Amend Expenditure Acct � 1 J�-�� 3�J -J� -3 J 7 $��D, '- (The two dollar amounts should be the same) ' GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY # / Debit: �O/ �.7,��(Donation LiabiYity �) $ � • Credit: 102-36230-00-000 $ ..�0. � /''�r Credit: 101-29300 $ ��• Journal entry to_reduce deferred donation revenue and increase donation revenue to actual per council action on 8-/� ~�� l DQNATI02i REQENU$ WORRSHEET RECEIPT OF DONATION Donation Received on: .c.. � � �^ Amount Received: $ loCd � ___.� Receipt � fcr ponation: � purpose of Donaticn: L�� G --- Account � for ponatiorz: /a� - �� (Must be Liability � assigned for each i.ndividual Depar`-i.ment) E�EI�TDITURE OF DONATION Amount to be Spent: $� cE'iOD OU To be Spent from Acct �: lo/- �,3Z� --o�� OD� (Must be Expenditure s cor_-es onding to individua1 Department} Purpose of E�enditur e: �� R�r�,�l AI�-EZiDMEIIT OF BIII}GETS Amend Donation Revenue A�ct �101-36230-00-000: $� Dc�^d` �� Amend Expenditure Acct � �a�' ��3Zo -ai�o': $ /� t�OD . '"" (The two dollar amounts should be the same) GENERAL JOURXAL EZITRY TO ADJIIST DONATION I�ZABILITY # Devit: /o/- e'��- �(Donation Liability A� S �� • �- Credit: 101-36230-00-000 $�� - � Credit: I01-29300 $ � ��. �_ Journal entry to reduce deferred donation revenue and increase � donation revenue to actual pe= council. action on �/�� _ , DONATION REVENU$ WaRKBHEET RECE=PT OF DONATION Donation Received on: li. - � �� Amount Received: $�S��'7 � �` _ Receipt # for ponation: Purpose of Danation: - 2�cr-�q- �.✓ 4=--H- Account � for ponatioa: . ��/ — �� S (Must be Liability # assigned for each individual Department) EZPENDITIII2,E OF DONATION /'�� . Amount to be Spent: $ � 00, - To be Spent from Acct �: /o/- ��..3�0 -G/ �' 3J 7 � (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: ��.��-9-�-J� ��,�.� . AMENDMENT OF BIIDGETS Amend Donation Revenue A�ct �101-36230-00-000: $d� 00, � Amend Expenditure Acct A /a�-��i= -r/--�J� : $�2�GO � "'� (The two dollar amounts should be the same) GENERAL JOIIRNAL EIdTRY TO ADJIIST DONATION LIABILITY # Debit: ��l"" o�� - (Donation Liability �) $�-5�!�� Credit: 101-36230-00-000 $d2-SO�, �1 Credit: 101-29300 $�S-oO, '"-- Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on �/S-l�'� • . DOIdATION REYENU$ WORRSHEET RECEIPT OF DONATION Donation Received on: ,.��,y 9 /9 9� Amount Received: $ �OG'�. E D Receipt # for ponation: � Purpose of Donation: L��PPC C.'f!-?-J,✓� �afS �� Account # for ponation: . _/o/ -.�� (Must be Liability # assigned for each individual Department) E%PEIdDITIIRE OF DONATION Amount to be Spent: $ �EEO,OO To be Spent from Acct �: �o�- �,3Zo -D/� �� (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: L�r_ _¢,�<r-> /C�' AMENDMErIT OF BIIDGETS Amend Donation Revenue A�ct n101-36230-00-000: $ ��, oa _ � Amend Expenditure Acct � �t�1 -�{��,a:1 -�� -3� l $S��.ca (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION I�IABILITY # Debit r /O/- aaa�s- (Donation Liability �) $ Scec� � Credit: 101-36230-00-000 $��oo. � Credit: 201-29300 $ �GOC. ^ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on � �� ' �� DONATION REVENII$ WORRSHEET RECEIPT OF DONATION Donation Received on: �../ ` �/�� -� Amount Received: $ /D �O. � Receipt � for ponation: �/ -1�/�p � Purpose of Donation: l� �ck�J�/ � S Account # for ponation: /4/- s2.?��.,.— (Must be Liability � assigned for each individual Department) EZPEI4D.ITURE OF DONATION � Amount to be Spent: $ �� C�o, �-" 3� To be Spent from Acct �: %i-�.�20-o l � (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: G-� r.� c��-rJ.r/ ��'A- a AMENDMENT OF BIIDGETS Amend Donation Revenue A�ct n101-36230-00-3 0: $ /b GY>a. �^ Amend Expenditure Acct X /v/-�/3�0 -Ol $ /O oo�, '�' (The two dollar amounts should be the same) GENERAI� JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY � Debit: l��-a��Donation Liability a) $ /lJ o� Credit: 101-36230-00-000 $_�tY>O,a� � Credit: 101-29300 $ �D aGc� .od � Journal entry to reduce deferred donation revenue and increase p� � � donation revenue to actual per council action on 0 �/J �yd i � DONATION REVF.�WE WORKSHEET RECF.IP'T OF DONATION Donacion Received on: June 29, 1995 Amount Received: � 500.00 � Receipt # for ponation: Purpose of Dvnation: Interior Paint for Arena Account # for ponation: 101-..�,._ _ . 22Z23. t 3 (Must be Liabiliry # assigned. for each individual Department.) EXI'ENDITUF2E OF DONATION Amount to be Spent: � 500.00 To be Sgent from Acct #: ��j_•��;-si-�.�.3 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Paint Arena Walls AME�E�tDMENT OF BIJDGETS Amend Donation Revenue Acct#10I-36230-00-000: � 500.00 Amend Expenditure Acct# i01-�S,��-L i-ad3 � soo.00 (The two dollaz amounts should be the same.) GENERAL JOURNAL ENTRY TO r�DJUST DONATION LIABILTTY /� Debit: 10132223.13 (Donation Liability � � 500.00 Credit: 101�6230-00-000 � 500.00 Credit: 101-29300 � 500.00 Journal entry to reduce deferred donazion reveaue and increase donation revenue to actual per council action on July 5, 1995 L•\fornukionarev.wks DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: June 29, 1995 Amount Received: $2,000.00 Receipt # for ponation: Purpose of Donation: Scheduling Software for Arena Account # for ponation: 101-22223.13 (Must be Liability # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $2,000.00 To be Spent from Acct #: � ,�0�_�lS'��J "s�-3�'� - , (Must be Expenditure # conesponding to individual Depa,rtment.) Purpose of Expenditure: Scheduling Software for Arena AMENDMENT OF BUDGETS Amend Dona.tion Revenue Acct#101-36230-00-000: $2,000.00 Amend Expenditure Acct # r vt-�Sl� .. ��_3S� $2,000.00 (The two dollar amounts should be the same.) GENERAL JOURNAL ENTRY TO ADNST DONATION LIABILITY # Debit: 101-22223.13 (Donation Liability #) $2,000.00 Credit: 101-36230-00-000 $2,OOQ.00 Credit: 101-29300 $2,0(�•00 7ournal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on July 5. 1995 (nls)w:\wpfiles\software.ice DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: April 17, 1994 Amouat Received: �5,� Receipt # for ponation: Purpose of Donation: Inline Skating Program Account# for Dvnation: 101-22226 (Must be Liabiiity # assigned for each individual Department.) EXPENDITURE OF DONATION Amount to be Spent: $730.00 To be Spent from Acct#: , 10I-45100-01-401 (Must be Expenditure # corresponding to individual Department.) Purpose of Expenditure: Cement Work for Water Damage A,MENDMENT OF BUDGETS .4mend Donation Revenue Acct#101-36230-00-000: $730.00 Amend Expenditure Acct #101-45100-01-401 $730.00 ('The two dollar amounts should be the same.) GENERAI. JOURNAL ENTRY TO ADNST DONATI�N LIABII.ITY # Debit: 101-22226 (Donation Liability #� �730.00 Credit: 101-36230-00-000 $730.00 Credit: 101-29300 $730.00 Journal entry to reduce defened donadon revenue and increase donation revernie to actual per council action on 1:\focros\donarev.wks