HomeMy WebLinkAbout4.n Revised City Employee Safety Manual ' CITY OF ROSEMOUNT
� EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: OCTOBER 3, 1995
AGENDA ITEM: Revised City Employee Safery Manual AGENDA SECTION:
CONSENT
PREPARED BY: Jim Topitzhofer, Parks and Recreation and AGENDA NO.
Community Center Director. ���� ,,� � �!
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ATTACHMENTS: Revised City of Rosemount Employee Safery APPROVED BY:
Manual
The Safety Committee has completed a review of the Employee Safety Manual. The main highlights of the
updating of this manual are:
• Ice arena safety considerations were added to the safety manual including air quality and cooling
tower considerations.
• A "Written Hazard Communication Plan" was developed and attached to the safety manuaL The
plan outlines the City's policies and procedures in handling infectious agents, chemicals, and other
safety concerns in the workplace. This plan is required by OSHA.
• The City's "Exposure Control Plan" was updated and also incorporated into the safety manual.
Because of their exposure to first aid requirements and the cleaning of potentially contaminated
material, Managers on Duty (MOD) and Building Attendant positions were identified as additional
employees who are °at risk" to potential exposure to bloodborne pathogens.
The Safety Committee is recommending City Council to adopt the City of Rosemount Employee Safety
ManuaL
RECOMMENDED ACTION: MOTION TO ADOPT THE REVISED CITY OF ROSEMOUNT
SAFETY MANUAL
COUNCIL ACTION:
s
ROSEMOUNT CITY WIDE
. SAFE TY MANUAL
REVISED JULY, 1995
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PURPOSE
The Safet�Program
The City shall endeavor, through its Safety Program, to assist all departments in their efforts to maintain
a safe and healthy work place; provide safe working equipment; inform employees of proper work
habits and procedures which will m�imize the potential of an accident free work environment; monitor
the e�stence of proper first aid and emergency equipment and procedures as well as employee
knowledge and training in the use of such equipment and procedures; and, ensure the availability and
speedy access of city employees to emergency medical services in the event of an accident or medical
emergency.
THE SAFETY PROGRAM WII.L PROVIDE:
1. SAFETY INSPECTIONS of the work place environment, machines and equipment, procedures
and work habits, as well as access to first aid and emergency medical support access.
2. INCIDENT OR COMPLAINT REVIEW of specific work locations, accidents or injuries,
machines or equipment, recommended work habits or procedures to be carried out in the event
of a losstime accident, a reported or suspected health hazard, an employee complaint or a
supervisor's request.
3. SAFETY AND PROTECTION PROCEDURES which make known to employees the existence
of potential health hazards, proper protective procedures, safety rules and requirements, as well
as emergency procedures. �
4. SAFETY EDUCATION PROGRAMS which provide safety information and training to
employees through demonstrations, training sessions, and verbal and written communications.
5. SAFETY ENFORCEMENT through managers and supervisors who are knowledgeable in
safety procedures, who promulgate safety attitudes, and who publish and enforce compliance
with employee safety rules and regulations within the sphere of their work authority.
RESPONSIBILI'TIES
Cit�Administrator
_ The City Administrator is provided with the authority to establish, promulgate and enforce city-wide
- safety rules and regulations, and is responsible for the management of a city-wide safety program.
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Safety Coordinator
The Safety Coordinator shall direct all recommendations for modification to safety policies, procedures,
standards, and practices to the City Administrator. The Safety Coordinator chairs all meetings of the
employee safety committee; develops and administers an employee communication forum and complaint
procedures designed to ensure that the city is responsive to employee concerns.
Employee Safety Committee
The Employee Safety Committee shall serve as an advisory committee to the Safety Coordinator on all
matters related to the city safety program, including review and development of safety policies and
procedures; safety enforcement through coordination of safety activities of city department heads and
supervisors; responsible for compliance and communication of a specific area of the safety program;
provide a forum for employee discussion of safety matters; establish and chair subcommittees in areas of
specific safety program responsibility, as necessary; and provide input into the city's safety program.
Department Heads and Sunervisors
Department heads and supervisors shall be responsible for instructing employees within their
departments on safe practices to be observed in the workplace, and enforcing safety standards and
requirements in the best of their ability and authority. Department heads and supervisors shall also be
responsible for developing and maintaining up-to-date safety policies and procedures manual for his or
her respective department's specific needs.
Em�loyees
Each employee is expected to place safe work practices and identification of unsafe conditions as the
highest priority while performing their work duties. Each employee's safety commitment includes, but is
not limited to the following:
- Using appropriate safety equipment.
- Wearing required dress/uniform and footwear.
- Warning co-workers of unsafe conditions or practices they are engaged in which could lead to
or cause an accident.
- Operating equipment onlv after receiving proper training.
- Reporting defective or damaged equipment.
- Reporting dangerous or unsafe conditions that exist in the workplace as well as throughout the
city.
- Reporting of all injuries and accidents.
- Taking proper protective measures to minimize unsafe conditions that could present a hazard to
the public resulting from city work
- Maintaining tools and equipment in a proper manner, to ensure that they are in the best possible
condition during usage.
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Police Officers and Firefi hg ters
The city realizes that no single policy can address all of the circumsta.nces to which police officers and
firefighters are subject. Many of the tasks undertaken by police officers and firefighters are potentially
hazardous to themselves as well as the public and they should exercise appropriate precaution in such
potentially hazardous situations.
Seasonal Em�lo.�ees ,seasonal and nart-timel
All safety procedures and policies apply to all employees of the city, regardless of the number of hours
worked. However, the following special considerations axe highlighted for seasonal employees:
- No seasonal employee shall operate a city-owned motor vehicle without authorization from the
appropriate supervisor.
- All seasonal employees are required to report to work in appropriate attire for the department in
which they are employed.
- When applicable, seasonal employees shall be provided instruction in the following areas:
• Injury/accident reporting procedures;
• Availability and usage of safety equipment;
• Instruction on operation of equipment;
• Awareness of city and department safety rules and regulations.
PROCEDURES
EmploXee Safety Complaint Procedure
Any employee of the City of Rosemount who has a complaint or concern relative to unsafe or
potentially unsafe working conditions may follow this procedure to seek resolution to this concern.
1. The employee shall discuss the safety complaint or concern with their immediate supervisor in an
attempt for resolution.
2. If the employee is not satisfied with the resolution through the informal process, the employee
may file a formal complaint.
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3. In filing a formal complaint, the employee shall reduce the concern to writing on the "Safety
Concern and Complaint Form" and forward copies of the written complaint to:
Immediate Supervisor
Department Head
Safety Coordinator
4. Upon receipt of a formal safety complaint, the department head, or their designee, shall meet
with the employee to hear and consider the employee's safety complaint. The department head
shall take steps to investigate the employee's complaint and take any necessary actions, such as:
a. Issue advisories or directives to employees, supervisors, or directors, to enforce
compliance with e�sting safety procedures, rules and regulations, and/or
b. Take action appropriate to the authority of the department head/designee to resolve the
employee complaint, and/ar
c. Refer the employee complaint that it is the conclusion of the department head/designee
that the complaint provides no basis for city action.
The department head/designee sha11 issue, in a timely manner, a formal response to the employee
with a copy to the Safety Coordinator. �
5. If the employee is not satisfied with the complaint resolution at the department head level or
with the progress of the complaint process, the employee may submit the complaint to the Safety
Coordinator for review by the Safety Committee. The committee as a whole shall review, as
necessary, and issue a written statement of disposition of the complaint.
6. If the employee is not satisfied with the disposition of the complaint by the Safety Committee,
the employee may request a review with the City Administrator. The decision of the City
Administrator sha11 be finaL
Personal InjurX and/or Vehicle Accident Reporting Procedure
All work related injuries and accidents involving a city-owned or personal vehicle used while attending
to city business should be reported immediately to the appropriate supervisor. The below listed forms
must be completed and turned in to the insurance department within 48 hours of an injury or accident.
1. �i�ervisor's Report of Inju lness: Should be completed by the supervisor when any of
his/her employees are injured on the job.
2. First Report of Injurv to be Com le� ted b,,y Emplovee: Should be completed in detail by the
injured employee.
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3. Original First Re�ort of Injury Form: This report should be completed by the insurance
department.
4. Medical Authorization/Treatment Form: In the event medical attention is required, the injured
employee should take this form to the medical facility for completion by the physician.
Employees should advise the attending physician that this is a work related injury, and the bill
should be sent directly to the City of Rosemount. If it is not possible for the injured employee to
take this form with him/her, then the attending physician's form of similar nature should be
turned into the employee's supervisor.
5. Accident Renort Form: In the event of any type of accident, no matter how minor, this form
should be completed by the employee involved and given to his/her supervisor.
Safety Inspections
Safety inspection so buildings, equipment, park and recreation facilities and playground equipment, etc.,
shall be perFormed on a regular basis on an established inspections list. Records of such inspections
shall be maintained by the appropriate department. The Safety Coordinator, and/or safety committee
member responsible for the coordination of the city's safety inspections program, may at any time
review the inspection records and participate in inspections of facilities.
GENERAL SAFETY RULES AND REGULATIONS
General Limitations
The following safety standards are not intended to operate in conflict with any applicable state or
federal laws.
The Safety Coordinator and department head, upon written request, may waive or modify a procedure,
other than those prescribed by law, if it is determined that in a specific situation the safety procedure is
inappropriate or that following the procedure may constitute an unsafe condition.
General Safety Standards
These standards are intended as an overall common sense and practical guide to employee safety. All
employees shall adhere to these standards. Supervisors have the authority to enforce the following
safety standards:
l. Follow all prescribed safety procedures.
2. Observe safety precautions and report unsafe conditions or equipment to the appropriate
supervisor.
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3. Understand how to do a job safely. If you do not know how to do a job safely, notify the
appropriate supervisor.
4. Keep alert. Avoid risking personnel and equipment to save a little time. �'�
5. Report all accidents and injuries to your supervisor.
6. Always use grounded or U.L. approved electrical equipment, extension cords and hand tools
which are in good condition.
7. Sound a warning when moving trucks or other equipment and be certain that the path of
movement is clear.
8. Public works and parks maintenance employees shall wear sturdy work shoes, in good repair.
Safety shoes with steel toes are encouraged. Canvas shoes, sandals, thongs, or similar footwear
shall not be worn by these employees.
9. Employees shall wear clothing appropriate to their work environment. In maintaining safe
working conditions, departments should deternune what clothing is appropriate for the work to
be performed. Consideration should be given on days of extreme heat or cold.
10. Wear approved safety vests when working in hazardous traffic areas, or other areas where an
employee might face personal hazard from vehicles.
11. Wear hard hats on all jobs where there is a danger of being struck by falling or moving objects
and in all designated areas.
12. Wear approved eye protection when chipping, operating a jackhammer, drilling, grinding or
whenever any eye injury hazard e�sts.
13. Whenever there are activities involving machines or equipment that produce sound levels which
can cause hearing loss, proper eax protection such as muffs or plugs shall be used. This
includes:
a. Operation of a tree chipper.
b. Operation of a jack hammer or compressed air tool.
c. Operation of a chain saw.
d. Target practice or any other operation which may provide high intensity or prolonged
exposure of noise.
14. Return protective equipment to its proper storage area after use.
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Office Safetv
Of�ice work can be more dangerous than is commonly thought and many accidents occur during
ordinary office routine. Therefore, the following rules and regulations should be observed to ensure
office safety:
1. Each employee is responsible to insure that his/her desk andlor work area is clean and orderly.
2. Every employee should be e�ra cautious when coming to a door that opens into his/her
walkway. Be careful when pushing such a door and slow down when coming to a "BLIND°
corner.
3. All file, desk and table drawers shall be kept closed when not in use. Never open more than one
file drawer at a time, and make sure that all cabinet drawers are elosed.
4. Do not overload file drawers of unsecured file cabinets. When practical, all file cabinets should
be secured. Pull all drawers out slowly to insure they will not pull out and fa1L
5. Furniture such as tables, desks and chairs must be maintained in good working condition. Never
use chairs, desks or other of�ice furniture as make-shift ladders. USE A STEP STOOL OR
LADDER
6. Use a sponge or other wetting device for envelopes. Paper cuts can also be very painful and
sometimes lead to infections. Use a rubber finger guard when working with stacks of paper.
7. Keep the blades of the paper cutter closed and locked when not in use. Be sure all scissors,
letter openers and other sharp objects are used properly and guaxded.
8. Be sure all electrical equipment is grounded and the cord is in good condition. If a machine
causes a shock or starts to smoke, unplug it and report the defective device immediately to your
supervisor/department head.
9. Do not connect more than two cords to each electrical outlet.
10. Make sure that all office machines are always turned offbefore they are cleaned or adjusted.
11. Do not place any supplies in awkward or difficult places to reach. Be sure all material is stored
on a firm and level surface. All materials stored overhead should be secured and a toe board
provided to prevent objects from rolling over the edge.
12. Do not carry boxes or reports stacked higher than one can see over.
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13. Keep all aisles clear so that adequate space is provided to walk through. Be sure all floor areas '
are free of obstruction, cords or spills.
14. Extension cords should not be run across aisles or walkways, those which must, are required to
be protected by cord mats. All cords must be properly grounded and inspected for kinks, worn
insulation and exposed strands.
15. Be sure all pins, razors, thumbtacks and other pointed tools are properly stored.
16. Be sure each axea has sufficient lighting for work and for safety.
17. Return all tools and equipment to their proper place when no in use.
18. Use hand rail when going up or down stairs.
19. Be familiar with fire/emergency escape routes and shelter axeas, and the location of all fire
e�inguishers.
20. Employees shall be familiar with the types of chemicals used in each work area. Employees shall
know the dangers and treatment of chemicals that they may come in contact with. Before using
any chemical which is unfamiliar to them, employees shall refer to the Material Safety Data
Sheet.
21. Use proper lifting techniques, procedures and common sense when handling heavy objects. DO
� NOT HESITATE TO ASK FOR HELP.
- 22. Know the location of all first aid kits and first aid procedures.
� General Housekeepin�; Standards
1. Maintain a11 work areas and vehicles in as orderly a manner as permitted by the nature of the
immediate work being performed.
2. Take necessary steps to keep work areas free of tripping hazards.
3. Take necessary steps to properly dispose of combustible materials and keep work areas clear of
unnecessary litter.
4. Take adequate precautions to reduce hazaxds from overhead storage of materials.
5. Properly and frequently dispose of garbage, combustibles, flammables and other hazardous
waste in accordance with applicable standards. Suitable containers shall be provided for
collecting and separating waste, oily rags, trash, etc. Covers are recommended for containers
' used for garbage, combustibles and flammables. Cigarette refuse should be deposited in
designated receptacles.
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6. Store material that is relatively heavy, such as pipe, steel stock, boards, ladders, etc.,
horizontally or properly secured to prevent falling or sliding.
7. Flammable storage requirements:
a. All opened containers of flammable or combustible liquid shall be stored in approved
flammable liquid storage cabinets. These cabinets shall meet the requirements of the
current adopted Minnesota uniform fire code.
b. Quantities of flammable or combustible liquids greater than sixty (60)gallons shall abe
stored with fire marshal approval oniy.
Miscellaneous Housekeeping
l. Fire exits must be well marked and unobstructed.
2. Signs should be posted in areas requiring specific personat safety equipment.
Motor Vehicle Operation
All drivers of city-owned vehicles and those using personal vehicles while attending to city business,
shall comply with a11 applicable laws of the State, as well as any additional regulations of the city.
Emergency vehicles operating under emergency situations may be exempted from some of the usual
motor vehicle laws and rules but are required to exercise due caution and care in traveL
Proper driver care includes, but is not limited to:
1. All employees of the City of Rosemount are required to comply with the Minnesota Seat Belt
law while operating or riding in a city owned, motor-operated vehicle, or operating a personal
vehicle while attending to city business.
2. Employees shall not drive a city vehicle unless they possess a valid Minnesota drivers license as
designated for that vehicle.
3. No employee shall operate a vehicle or other equipment unless properly trained and qualified in
its operation or without authorization from the appropriate supervisor.
4. Drivers sha11 be alert, careful and courteous toward pedestrians and other drivers and comply
with all applicable motor vehicle laws and regulations.
5. Vehicles or equipment shall not be used in a manner for which they are not designed.
6. Exercise caution and provide a warning when changing direction of traveL The operator must
know what is directly in the path of motion.
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7. Motor vehicles or accessory equipment shall not knowingly be operated in a dangerous or
defective condition. If problems cannot be corrected immediately, notify the supervisor in
charge.
8. When refueling vehicles, the engine must be turned off and no lighted smoking materials can be
within fifly (50) feet of the refueling axea.
9. Vehicles left unattended must be properly secured against accidental movement, theft, and
unauthorized use (for example, motor of, power take-off equipment inoperable, power buckets
and shovels "grounded").
10. Before initial daily use of a vehicle, the driver shall inspect the vehicle for visible damage,
inoperable lights, loose hardwaxe, under-inflated tires, or any other noticeable condition which
may create an unsafe situation.
11. Each driver shall be responsible for the proper securing of loads and observing appropriate
weight limitations for the vehicle.
12. All accidents and injuries must be reported to your supervisor immediately.
13. Consumption of alcoholic beverages or narcotics immediately prior to the operation of a city
owned vehicle is prohibited.
14. No more than three persons should ride in the front seat of any vehicle.
15. Do not ride on any portion of a motor grader, tractor or similar equipment except as the driver
or operator.
16. Do not ride in the truck bed or box.
Driver Eli�ibilitv
Drivers of city owned vehicles operated on the public roadways shall have a valid Minnesota drivers
license.
If a city employee has his/her drivers license suspended/revoked/cancelled or restricted by the State of
Minnesota, the employee must immediately notify the appropriate supervisor and the Director of
: Personnel. The Director of Personnel and the appropriate supervisor(s) shall review the driving record
and provide a deternunation on eligibility to operate a city owned vehicle. If the Personnel Director
learns an employee has not complied with the above reporting requirement, appropriate disciplinary
action may be taken.
� A driving record shall be obtained and reviewed on each city employee as follows:
. 1. Prior to an employee beginning employment.
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2. Whenever an employee is involved in an accident involving a city owned vehicle.
3. Whenever an employee reports he/she is operating on a restricted drivers license or has had
his/her drivers license suspended/revoked/cancelled by the State of Minnesota.
4. Annually.
�pecial Epuipment
Special equipment such as tractors, hi-lifts, high rangers, graders, plows, cranes, backhoes, street
sweepers, or any unit which has special devices added for specific types of work will require instruction,
and any special license particular to that vehicle/equipment prior to operation by a driver.
Passengers in special equipment shall ride only in seats designed for passengers.
Oneration of Internal Combustion Engines Indoors
To avoid the buildup of toxic or irritating fumes indoors, the operation of unvented internal combustion
engines should be limited, and if possible avoided, inside a building. If it is necessary to run a motor
operated vehicle inside a building, the building must be adequately ventilated.
Safet�Ec,�ipment
It is the city's intent to provide all necessary personal protective equipment required in perfornung
routine operations. Requests for equipment not immediately available should be directed to the
immediate supervisor. It shall be the responsibility of each employee to wear the appropriate proper
protective equipment. Each employee shall be responsible for proper storage and maintenance of safety
equipment in good working order. Any defects in the safety equipment should be reported, as soon as
possible, to the immediate supervisor.
Res�irators
Respirators shall be used only by employees authorized and trained to do so. All respirators shall
routinely be inspected. A respirator that is not routinely used but is kept for emergency use shall be
routinely inspected.
Headsets -Prohibited
The use of personal headset radios or tapeplayers by employees shall not be permitted.
Electrical SafetX
Safety related work practices sha11 be employed to prevent electric shock or other injuries resulting from
either direct or indirect electrical contacts, when work is performed neax or on equipment or circuits
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which are or may be energized. The specific safety-related work practices sha11 be consistent with the
nature and extent of the associated electrical hazards. Reference OSHA section 1910.331 - 1910.334.
Com�ressed Gas-Handling.and Storage
The following requirements apply to the use, handling and storage of compressed flammable gases:
l. STORAGE: Store cylinders at least twenty(20) feet from highly combustible materials.
Cylinders must be used and stored in an upright position. Oxygen and acetylene cylinders must
not be stored within twenty (20) feet of each other unless kept within an approved barrier or "in
use" on a welding cart. Do not store cylinders in enclosed structures such as a locker, or near
sources of heat, open flames, sparks, etc. If it is necessary to store cylinders near heat sources,
fire resistant shields must be used. All cylinders, which are over five(5) pounds and are not in
service, shall be stored in a manner approved by the fire marshal, in compliance with the current
fire code.
All propane cylinders over twenty (20) pounds shall not be stored in an enclosed structure.
2. LABELING: Cylinders must be labeled with visible letters indicating contents.
3. VALVES: When a cylinder is not in use or is empty the valves must be closed. Valves must be
opened by hand and not with hammers, wrenches, etc. The valve cap must be in place when the
cylinder is not in use. Valves, regulators, and other equipment must be clean and free of oils and
grease.
4. INSPECTION: Cylinders must be inspected for flaws or damage. Defective cylinders may not
be used. Only cylinders properly equipped, maintained and otherwise meeting applicable
standards shall be used.
Confined Snace Entry
A city employee may not enter or work in any manhole until all of the following conditions axe met:
1. No employee shall enter a confined space unless properly trained and has a complete
understanding of the "City of Rosemount Minimum Compliance Confined Space Entry Policy."
Permit must be completed by employee to enter such confined space.
2. All employees who enter a confined space will comply with all conditions of the "City of
Rosemount Minimum Compliance Confined Space Entry Policy.°
3. SAFETY: There shall be at least one other employee in the immediate vicinity of the work site
who is aware of the general nature of the work to be performed, trained in proper safety
procedures and prepared to offer emergency assistance if necessary. Such employee shall be
equipped with a safety device, as provided, to facilitate the retrieval of an employee under
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emergency conditions. This device must remain operable for the entire time that the employee is
working within the manhole. The employee must be familiar with proper use of the device.
4. TRAFFIC: Proper precautions must be taken to guard the work site from traffic hazards. Such
precautions should take into account the degree of traffic hazard encountered. For traffic
control in short-term work zones, employee should use "Traffic Control for Short Term Street
or Highway Work Zones, Appendix B" to insure proper traffic control applications. Also see
Public Safety Concerns sections for additional information.
5. EQUIPMENT: Suitable equipment, in proper working order, shall be provided to test for air
quality, including explosive gas, o�gen deficiency and toxic gas. Where circumstances warrant
provisions shall be made to cleax the structure of dangerous gas or fumes. Individuals called
upon to conduct such tests shall be familiar with required equipment and procedures.
6. ENTRY: Before entering the manhole, the steps shall be visually checked for soundness. If
there is a question as to the safety of the steps, a ladder should be used. All confined space shall
be tested for air quality prior to entry.
7. COVERS: Employees should exercise care and praper technique in removing and sliding
covers.
8. SMOKING: No smoking is permitted in the immediate vicinity of an open manhole.
Welding, Cutting�Brazing
1. CYLINDERS AND CONTAINERS: A valve protection cap, coltar, or recess to protect the
valve is required if the cylinder has a water weight capacity of over thirty(30) pounds. If a fixed
hand wheel is not provided, a key, handle, or non-adjustable wrench must be on the valve system
while the cylinder is in service. The valve must be opened slightly and then closed prior to
attaching the regulator. Fuel gas valves must not be cracked near any possible ignition source,
No person may be in front of an open outlet.
Cylinders must not be located where they might become a part of an electrical circuit. Stored
o�gen cylinders must be separated from fuel gas cylinders or combustibles by at least twenty
(20)feet or, a noncombustible barrier of at least 5 feet high with a 1/2 hour fire resistance rating.
* See compressed gas handling/storage.
If a cylinder is leaking, move it to a safe area at once and call the supplier immediately. Mark
the cylinder °LEAKING DO NOT USE- STAY AWAY," to warn others.
Gauges on o�rygen regulators must be marked: "USE NO OIL.°
Practices such as tapping an electrode against a cylinder to strike an arc are prohibited.
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2. HOSES: Only approved hoses may be used for oxygen and fuel gases. Defective hoses must be
repaired or replaced. If a parallel length of o�rygen and acetylene hose are taped to avoid
tangling, not more than four (4)inches of every twelve (12) inches of length may be covered
with tape.
3. ARC WELDING: Electrode holders not in use must be placed so that they cannot make
electrical contact with people, conducting objects, fuel, or compressed gas. The electrode cable
should not be coiled or looped about the operator, and cables must not have splices within ten
(10) feet of the holder.
4. VENTILATION: Adequate ventilation must be provided for the operation being performed.
5. FIltE PREVENTION AND PROTECTION: If the object to be welded cannot be moved, all
movable fire hazards in the vicinity must be moved. If this cannot be done, guards are
recommended to confine heat and sparks. Suitable fire e�inguishing equipment must be readily
available.
Floors must be kept clear of combustible materials for a radius of thirty-five (35) feet from any
welding or cutting. If combustibles cannot be removed or avoided, special precautions as
defined under OSHA must be followed.
No welding, cutting or other hot work is permitted on closed containers until they have been
thoroughly cleaned and inspected.
Welding is NOT permitted: 1) in unauthorized areas; 2)under unsafe conditions; 3)until an
unauthorized area has been inspected by the responsible authority.
6. PERSONAL PROTECTIVE EQi1IPMENT: Proper eye and face protection, and protective
welding clothing, suited to the operation being performed must be provided and used.
Proper precautions must be abserved by all personnel subject to hazards from welding activities.
Appropriate precautions must be taken to protect passersby and other people in the area from
welding flashes by using appropriate shields or curtains.
7. TRAINING: No person may engage in any form of welding or related activity unless properly
trained in welding or related techniques.
OSHA Rec�uirements
All installations, operations, procedures, etc. must comply with appropriate OSHA specifications and
regulations. In some instances, city standards may be more restrictive than OSHA standards. If a safety
standard is found to be in conflict with OSHA, the OSHA standard shall supersede this policy. Any
provision or procedure in this manual which is found to be contrary to required OSHA regulations
should be brought to the immediate attention of the Safety Coordinator.
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Employee Risht-To-Know
Specific information on the proper handling and storage of specific gases, hazaxdous chemicals or other
products used by the city should be obtained from the Material Safety Data Sheet (MSDS) for the
specific product. These policies are intended as a general procedure and not intended to specifically
address the handling and storage of each specific hazardous chemical and product used by the city.
FOR SPECIFIC INFORMATION OF AN ITEM REFER TO TI� APPROPRIATE MSDS SHEET.
Training/Instruction
Each department head shall be responsible for providing appropriate training and/or instruction to
employees to provide the employee with the necessary knowledge to do the job safely and efficiently.
Employees should request instruction or training for tasks and equipment of which they are unfamiliar.
Each department shall be responsible for developing specific safety standards and procedures specific to
their department.
Public Safety Concerns
Whenever operations are taking place in streets, parks, parkways, sidewalks or other public areas,
appropriate precautions should be taken to provide a safe environment for the public and the workers.
Proper signing should be used to warn traffic of a work area. When possible, lighted barricades shall be
used for overnight protection. If there is not adequate visibility for drivers approaching a work area, a
flagperson shall be utilized.
Where an unusual situation exists that cannot be easilyresolved, or when personal injury or damage to
equipment or property occurs as a result of operations, contact the responsible supervisor immediately.
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WRITTEN HAZARD COI��CATION/RIGAT-TO-KNOW
General Information
In order to comply with the OSHA Hazard Communica.tion/Right-to-Know Standard, the following
written Hazard Communication Program has been established for the City of Rosemount.
The Program Coordinator has overall responsibility for the Hazard Communication Program. The
Program Coordinator will review and update the program, as neeessary. The written program will be
available upon request from the Program Coordinator.
Inventories
� List of Hazardous Chemicals
� The Program Coordinator is responsible for compiling and maintaining an updated list of all
hazardous chemicals used by employees. A copy of the list is included with this program as well as
with each set of Material Safety Data Sheets. Further information on each noted chemical can be
obtained by reviewing the Material Safety Data Sheet.
List of Harmful Physical Agents
The Program Coordinator will make a list of halmful physical agents when present in the workplace
and where workers may be exposed to the agent through equipment use, product handling or
otherwise. Heat, noise, ionizing radiation and non-ionizing radiation sources must be identified for
each work area. The list should also identify the corresponding physical agent fact sheet.
Material Safetv Data Sheets (MSDS) (Procedure for purchasing chemicals)
The Program Coordinator will be responsible for obtaining, maintaining, and updating the material
safety data sheet system.
The employees designated to purchase chemicals are required to obtain the M.S.D.S. and pass a copy
to his/her supervisor. The supervisor will review all incoming data sheets, noting new and/or
significant health and safety information and will deternune if the chemical is appropriate for use.
He/she will see that any new information is passed on to the affected employees and to the Program
Coordinator.
The Program Coordinator will maintain a book of MSDS's for all hazardous chemicals and fact sheets
for physical agents to which employees may be exposed, located near the area where chemicals are
dispensed. The master file of MSDS's, divided by department, will be kept on file at City Hall.
MSDS's and other related written information will be available to all employees for review during
each work shift.
If an MSDS is not available for a particulaz chemical or physical agent, immediately contact the
Program Coordinator.
All vendor samples must be accompanied by a Material Safety Data Sheet.
Labeling
The Program Coordinator is responsible for the labeling program and will review the labeling system
annually and update it as required.
Hazardous Chemicals
Upon delivery, the employee authorized to purchase chemicals will verify that all containers of
hazardous chemicals aze clearly labeled with the following:
• the chemical's identity
• the appropriate hazard warning
• the name and address of the manufacturer
The employee will ensure that all secondary containers into which chemicals are transferred are
labeled with the identity and appropriate haza.rd warning.
Labels aze not required on portable pump containers (which are used entirely in one application) or
pipes or piping systems. However, the contents of pipes or piping systems must be described in the
training session.
Harmful Physical Agents
The Program Coordinator will ensure that all equipment of work areas that generate harmful physical
agents at a level that may be expected to approximate or exceed permissible exposure limit are labeled
with the following:
• the hazard's identify
• the appropriate hazard waming
Employee Trainin�
The Program Coordinator is responsible for the employee training program. He/she will ensure that
all elements specified below are carried out.
All existing employees and each new employee prior to starting work with chemicals, physical agents,
or infectious agents will receive initial Hazard Communication/Right-to-Know training. The training
will include the following:
• an overview of the Hazard Communication/Right-to-Know Standard and this
written program.
• location and availability of our written Hazard Communication Program.
• the chemicals and physical agents present in their workplace operations.
• the methods and observation techniques used to determine the presence or
release of hazardous chemicals in the work area..
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• information on how to lessen or prevent exposure to hazardous chemicals or
physical agents by using good work practices, personal protective equipment,
etc.
• steps the city has taken to lessen or prevent exposure to these chemicals or
physical agents.
• emergency procedures to follow.
• the location of MSDS's and other written information, and how to read and
interpret the information on labels and MSDS's.
• employees will take a test.
Training on infectious agents must also include:
• the chain of infection.
• proper techniques to avoid self-contamination.
• hazards to special at-risk employee groups.
A copy of Exposure Control Plan shall be available to all employees potentially exposed to infectious
agents.
Refresher training must be conducted before exposure annually and periodically as necessary.
Prior to a new chemical or physical agent being introduced into any department, each employee of
that department who will be in contact with the product will be given information as outlined on the
previous page.
Hazardous Non-Routine Tasks
Periodically, employees are required to perform hazardous non-routine tasks. Prior to starting work
on such projects, each affected employee will be given information by their supervisor about
hazardous chemicals to which they may be exposed during such activity. This information will
include:
• specific chemical hazard, andlor harmful physical agent, and/or infectious
agent
• protective and safety measures
• precautions to take to reduce or avoid exposure
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Informing Contractors
It is the responsibility of the employee authorized to contract an outside service to provide contractors
information about the hazardous chemicals to which they may be exposed while at this facility, the
labeling system in use, protective measure to be taken, the safe handling procedures to be used and
the location and availability of MSDS's.
The employee authorized to contract an outside service to provide contractors will be responsible far
contacting each contractor before work is started at this faciliry to obtain appropriate hazard
information concerning chemicals that the contractor is bringing to this facility.
Record-Keeping
The Program Coordinator must maintain the following training records:
• attendance record
• a training session record documenting the data, trainer, summary/outline,
handouts, and any materials pertinent to necessary record-keeping.
Pro�ram Review
This written Hazard Communication ProgramiRight-to-Know will be reviewed by the Ciry of
Rosemount Safety Committee and updated as needed.
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August 17', 1995
CITY OF ROSEMOUNT
POLICY TITLE: EXPOSURE CONTROL PLAN
POLICY NUMBER: P-2
PROPOSED BY: ADNIINISTRATION
DATE APPROVED
BY CITY COUNCIL:
I. PURPOSE: To provide full and part-time City employees with necessary information needed to
prevent the spread of infectious disease in the work place. Necessary information includes, but
is not limited to, principles of infection cantrol, the infectious disease process and the use of
personal protective equipment and supplies as they�elate to the prevention of occupationally
acquired infectious disease.
II. EXPOSURE CONTROL PLAN
A) Exposure Determination
1. Employees. Employees deternuned to be at-risk of exposure to infectious
diseases transmitted through blood and other body fluids are in the following job
classifications:
a) Sworn police personnel
b) Police reserve officers
c) Firefighters
d) Custodians
e) Manager on Dutys'
fl Building Attendants
2. Groups. A high risk of the transmission of infectious diseases exists when
department personnel have contaet with the following groups:
a) Bleeding accident victims
b) Alcohol abusers
c) Illegal drug users
d) Homose�al, bisexual, and promiscuous persons
e) Hemophiliacs
� Persons with open or infected wounds
g) Persons who state they have Hepatitis B or AIDS
3. Situations. Employees may encounter situations where there is a high risk of the
transmission of infectious disease. They are:
a) Treating medical emergency situations where body fluids may be
expected.
b) Obstetrics
c) Violent Patients
d) Any time body fluids are present
e) Hornes with unsanitary conditions
� Death scene, especially those situations where
body fluids may be oozing from the corpse
g) Combative situations, especially those situations
where bleeding occurs
h) Body cavity searches
i) Crime scenes, specific dangers include knives,
needles, and razor blades
j) Extrication at auto accidents
k) Cleaning and disposing of contaminated material
B) Methods of Compliance
1) Universal Precautions
Universal Precautions shall be followed by all employees at all times to prevent
contact with potentially infectious materials. These shall include; blood and
human body fluids, semen, vaginal secretions, cerebrospinal fluid, synovial fluid,
pleural fluid, saliva, vomitus, any body fluid that is visibly eontaminated with
blood, and all body fluids in situations where it is dif�icult or impossible to
differentiate between body fluids. Universal precautions shall also be
followed when handling, cleaning, or disposing of equipment, linen or articles
contaminated by such fluids. Since any body fluid may transmit infectious
diseases if it contains traces of blood, employees are directed to treat all blood
and body fluids as infectious substances.
2) Engineering and work practice controls
a) Engineering and work practice controls shall be used to eliminate or
minimize employee exposure. Whenever an occupational exposure risk
. still exists the employee must wear appropriate Personal Protective
Equipment.
b) Engineering controls shall be examined annually for all employees and
with any changes in regulations, policy, or accepted practices, to
ensure the effectiveness of the current controls.
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c) Any changes or additions sha11 be communicated to all employees within
60 days of the institution of such policies through mandatory training and
inservice, at no cost to the employee.
3) Hand washing
Hands and other skin surfaces must be washed thoroughly as soon as possible if
contaminated with blood or other potentially infectious materials to which
universal precautions apply. Hands should always be washed after gloves are
removed even if the gloves appear intact. Hand washing should be completed
using appropriate facilities such as utility or rest room sinks. Hands must not
be washed in a sink where food preparation may occur. Hand washing should be
done with warm water and soap. The application of hand creme after hands are
dried is advisable. Waterless antiseptic hand cleaner shall be provided to
employees when hand washing facilities are not available. Employees axe advised
to wash their hands at the earliest opportunity after using the waterless antiseptic
hand cleaner.
4) Needles and Sharp Objects
a) Employees sha11 take precautians to prevent injuries caused by needles,
knives, broken glass, razor blades, or other sharp instruments, devices, or
debris which can puncture or lacerate the skin.
b) Police employees must use caution when searching prisoners for weapons
or contraband or when searching small areas or crevices in containers,
vehicles and buildings.
: c) Sharp objects that are located and axe inventoried by the police
department must be placed in a puncture resistant container or packaged
in such a manner as to render the sharp object harmless to those handling
it. Evidence containers or sheathing material must be labeled with the
bio-hazard warning label or color-coded or both.
5) Housekeeping
a) All equipment and work areas shall be cleaned and decontaminated after
contact with blood or other potentially infectious
. materials.
b) The work area shall be cleaned with an appropriate disinfectant as soon as
possible after a spill of blood or any other potentially infectious materials.
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� c) Wastebaskets and other receptacles which have a likelihood of
contamination shall be inspected and cleaned on a regulaxly scheduled
basis. The wastebaskets must be color-coded and/or display the bio-
hazaxd warning label.
d) Wastebaskets and receptacles that are visibly contaminated shall be
cleaned immediately.
e) Eating, drinking, smoking, applying cosmetics or lip balm and handling
contact lenses are prohibited in work areas where there is a reasonable
likelihood of occupational exposure.
� Food and drink shall not be kept in refrigerators, freezers, shelves,
cabinets, or on counter tops where blood or other potentially infectious
materials may be present.
III. PERSONAL PROTECTIVE EQUIl'MENT
.A) Personal Employee Protective Equipment Packets will be available to all employees.
These barrier garments must be used when the possibility for contamination of the
employee's uniform, clothing, or person, from potentially infectious materials, blood, or
body fluids exists.
These packets shall include: 1) Barrier Gawn
2) Head Cover
3) Shoe Covers
4j Mask
5) Eye Protection
Gloves must be worn as a part of this protective packet and
will be available to all employees.
B) The employee must use personal protective equipment except in rare and extraordinary
circumstances. Such circumstances occur when in the employee's professional
judgement the use of personal protective equipment would have prevented the delivery
of health care or public safety services or would have posed an increased hazard to the
safety of the employee or other associates. When the employee makes this judgement,
the circumstances shall be reported in writing to their supervisor within 24 hours and
investigated and documented in order to deternune whether changes can be instituted to
prevent such occunences in the future.
C) Personal Protective equipment as well as the laundering, repair, disposal, and
replacement of personal protective equipment as outlined above shall be provided at no
cost to the employee.
5
D) When soiled or contaminated:
1) Personal protective equipment shall be removed prior to leaving the work place
and as soon as possible when the risk of contamination has passed.
2) It shall be placed in a clear plastic linen bag and sealed by tying shut.
3) It will then be disposed of in the appropriate manner.
E) If a garment has been penetrated by potentially infectious
materials:
1) It shall be removed as soon as possible and replaced if the potential for continued
exposure continues to exist.
2) If the skin beneath such a garment has been contaminated it shall be immediately
washed with a disinfectant wash solution. Such incidents will then be
documented in writing to the supervisor as in III.b) above.
3) Disposal shall be handled as in III.d) above.
F) Gloves
1) Gloves will be worn by all employees when it can be reasonably anticipated that
they may have hand contact with blood, other potentially infectious materials,
mucous membranes, and non-intact skin, and when handling or touching
contaminated articles or surfaces.
2) Disposable (single use) gloves such as surgical gloves or exam gloves will be
replaced as soon as possible when they become contaminated, and as soon as
feasible when they become torn, punctured, or when their ability to act as a
barrier becomes compromised.
. 3) Disposable(single use) gloves will not be washed or decontaminated for reuse.
4) Gloves will be available at all times.
5) Heavy duty protective gloves will be available at all
times.
a) These gloves must be worn when there is a significant risk of the normal
' weight glove not being strong enough to provide adequate barrier
protection.
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b) This may be due to the nature of the patient's injuries or the environment
the employee is in.
c) Heavy duty gloves will be single use only and will not be washed or
reused.
G) Masks and Eye Protection
Masks and eye protection shall be worn at all times when there is reasonably anticipated
eye, nose, or mouth contamination from splashes, spray, splatter, or droplets of blood or
other potentially infectious materials.
I� Contaminated Uniforms or Clothing
If the employee's uniform or personal clothing becomes contaminated with blood or
other potentially infected materials, it shall be removed as soon as possible. The area
underneath should be thoroughly washed with soap and water. Sets of alternative
temporary clothing will be available on each vehicle in appropriate sizes for temporary
use until such time as clean clothing can be obtained: It is suggested that each uniformed
ernployee bring one complete uniform to work with them to facilitate replacement when
necessary.
IV. HOUSEKEEPING
A) Cleaning
1) All reusable equipment shall be cleaned and then decontaminated using a
disinfecting solution as soon as possible after becoming contaminated with blood
or other potentially infectious materials, and before reuse with another patient.
2) Contaminated work surfaces will be disinfected using a disinfecting solution as
soon as possible after the completion of the procedure.
3) Broken glassware or other broken or sharp objects which have a potential for
puncturing or cutting of the skin which may be contaminated may not be picked
up directly with the hands. It must be cleaned up using mechanical means, such
as a dust pan and brush or other such devices.
4) Single use patient care items shall not be cleaned or reused and will be replaced
as soon as possible if they become contaminated.
5) Garbage receptacles in the vehicles will be cleaned with a disinfecting solution
whenever they become contaminated. They shall also be inspected to insure that
7
.
they have not been visibly contaminated, and cleaned with a disinfecting solution
when contaminated.
B) Sharps
1) Contaminated sharps will be promptly disposed of after use, in the supplied, leak
resistant, labeled and closable containers provided as soon as possible after use
without recapping. They Shall Not be bent, sheared, replaced in the sheath or
guard, or removed from the syringe after use.
2) Sharps containers will be replaced before the door on the top of the container
contacts any of the contents of the container. This will ensure that the containers
do not become overfulL
3) Sharps containers shall be placed in vehicles such that
they will remain upright throughout use and easily accessible to employees.
4) Sharps containers will be disposed of before full by:
a) Closing lid of container securely.
b) Placing in closed red marked bags. If the outside of this bag should
become contaminated it shall be in a double red, marked bagged to insure
that the contents may not spill, leak or protrude during storage, transport,
or shipping.
c) Delivered to DRMH Hospital.
d) Not be emptied for reuse at any time.
5) Reusable sharps such as bandage scissors that have been contaminated, shall be
placed in the provided container for cleaning and decontamination as soon as
possible. These sharps shall then be removed by dumping out into a sink for
cleaning. They may not be removed by reaching into the container. They will
then be cleaned and disinfected using a disinfecting solution.
C) Laundry
1) Contaminated laundry, such as blankets and towels, sha11 be handled as little as
possible. Contaminated laundry shall be placed in bags or containers bearing the
bio-hazard label or color coded to alert others of the potential danger.
2) The laundry service receiving the laundry must be advised of the contents.
8
V. HEPATITIS B VACCINATION AND POST EXPOSURE EVALUATION
A) Hepatitis B vaccination shall be made available to a11 employees, who may have an
occupational exposure, after training and within 10 days of their initial assignment to
work.
l. This vaccination shall be provided at no cost to the employee.
2. Shall be made available at a reasonable time and place.
3. Shall be provided by a licensed physician or under a physician's direction
according to U.S. Public Health Guidelines.
4. Prescreening is not required for HBV.
5. Hepatitis B vaccination may be refused by the employee.
a) If an employee does not wish to be vaccinated they must sign a refusal
statement.
b) If they later decide at any time that they wish to be vaccinated, the
vaccination will be provided within 10 days, at no cost to them.
B) Post Exposure Procedures, Evaluation and Follow up
1) If an employee receives a significant exposure:
a} They shall immediately or as soon as possible wash the exposed area
using soap and water.
b) They will then notify their supervisor as soon as possible that they have
had an exposure. The supervisor shall be responsible for completion of
the supervisor's First Report of Injury form. The employee will, as soon
as possible, complete the employee's First Report of Injury form.
c) They will go to the neaxest or most appropriate facility to be evaluated. If
at a hospital, that hospital should be notified to insure that the patient will
be tested as soon as possible.
d) Document the route of exposure and the incident in which they were
exposed so that it may be evaluated to determine if work practices should
be changed to prevent exposures in the future. This report should then be
turned in to their supervisor prior to the end of their shift, or within 24
hours.
e) The employee should be tested as soan as possible to determine their
initial status.
fl The exposed employee's blood shall be collected as soon as feasible and
tested after consent is obtained. If the employee consents to base line
blood collection but does not give consent for HIV testing, the sample
shall be preserved for at least 90 days. If, within 90 days of the exposure
incident, the employee eleets to have the base line sample tested, such
testing sha11 be done as soon as feasible.
. g) All employee health records pertaining to the exposure and medical
findings and diagnoses will be kept confidentiaL
9
.
h) Records pertaining to the exposure will be kept for the duration of the
employees employment plus 30 years.
2) Request shall be made to the receiving facility of the source individual to test for
HBV/HIV.
a) The results of these tests shall be made available to the employee as well
as the laws concerning disclosure identity.
b) If the Source refuses to be tested, the employee should proceed to be
evaluated as above in 1).
3) Within 15 days the employee sha11 be provided with the writtenprofessional
opinion of the evaluating physician. Recommendations for treatment and
inoculation will be followed at the employer's expense.
VI. INFORMATION AND TRAIN]�G
A) Labels and Signs ,
1) All containers or sharps or contaminated articles shall be identified with the Bio- .
hazard label.
2) All linen in clear plastic bags shall be considered as contaminated and shall be
handled with universal precautions. -
3) All red plastic bags shall be considered to contain contaminated articles and shall
be handled with universal precautions and disposed of properly.
B) Training
The City of Rosemount shall provide training regarding the spread of infectious disease
to all personnel with the potential for occupation exposure. Training will be provided at
the time of initial assignment to tasks where occupational exposure may take place.
Annual refresher courses must be provided. Additional training shall be provided as
technology and medical research dictate.
VII. RECORD KEEPING
A) Accurate records shall be kept for each employee with occupational exposure.
B) These records shall include:
1) Name and Social Security Number.
2) HIB vaccination status and medical record relating to receiving vaccine.
3) Results of exams, medical testing, and follow-up procedures, and record of event
of exposure.
l0
.
4) Employer's copy of professional written opinion.
5) A copy of information provided to the professional.
C) Confidentiality
1) All employee medical records will be kept confidential.
2) No records may be released without the employee's written consent.
D) Records will be kept for a period of 30 years beyond the employee's duration of
employment.
E) Training Records
1) Shall include:
a) Date of Training
b) Contents of training
c) Names and qualifications of trainers
d) Names and job titles of all persons attending training
2) Training records shall be kept for 3 years from the date of training.
11