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HomeMy WebLinkAbout8.a. Appoint Construction Manager for Proposed Fire Station � , CITY OF ROSEMOUNT EXECUTIVE SUlVIMARY FOR ACTION CITY COUNCIL MEETTNG DATE: MAY 16, 1995 AGENDA ITEM: Appoint Construction Manager for AGENDA SECTION: . Proposed Fire Sta.tion OLD BUSINESS pREpARED BY: Thomas D. Burt, City Administrator AGENDA NO. ���� � � � ATTACI�MENTS: Proposals from AMCON CM and APPROVED BY: E & V Consultants and Construction Managers �— As part of the planning of the proposed fire sta.tion I recommend the City hire a construction management firm. Both proposals before you this evening are very similar. Ea.ch firm will work at no cost until the referendum is passed. if the referendum is successful we will then be obligated to compensate the fum of choice at the predetermined amount. The benefits of a construction manager (CM) on the project begins with the CM becoming an active part of the planning and design of a new facility. This starts with estimating costs for the project and controlling design to reduce the number of change orders during the project. In addition, the CM serving as the general contra.ctor coordinating the subcontractors,'ff"iey are also on site during construction to assure the project sta.ys on time and budget. I recommend hiring AMCON CM as the Construction Manager based on references and the fact that they were the lower price of the two. The cost of hiring AMCON CM will be $69,900 and is part of the overall cost of the proposed fire station. From past experience the savings of hiring a CM will save the City from a large number of change orders and assure we end up with a quality building. In addition, the City will have no financial risk for their services if the referendum is not successful. RECONIlV�NDED ACTION: MOTION to authorize the Mayor and City Administraxor to enter into an agreement with AMCON CM for Construction Management and inspection services of the proposed Fire Station. COUNCIL ACTION: � �.�� ,�•� - , � � � �. , � �, .,� ��; .._ , � x� � a t r � � y , � �� �?��� � �a( ��:- 3 �' t .�� � � � , �� s �d� T t k..4b `w .�F�' 3tS ,1 t. E ".^'�'4 k Ht.� f� .k.'C3� �:,,-: t '��� z"� .F 5.#.+{#l.n+�. I, �,...�k'n 1 U'�� �".%�`� r'`�� .,r i �. v e �*.t�. t�: ,s .x� �,4f �.�. � d}�" a�°.�. u .`�,.b._ ( ,�, �s�: .{ - ,�;.�..�.� p .� �S- � ,,4. .y,ff..r ,*..r , +' (.; t h9 'h r �.R,�'dE. R Y r R�� .�''T5!::, „f. ,9d N . 4�. j ��`�. }�:��z 5 .t�n ry-G�': , �3' � ��"�^h •`k '�Y ` � `Y,: k.K � ,J' dl ,� ,trf. ,.P.t. �Y� r ,Y;a,, f�+ .�1'� '�`� � �x , A „�r .,-µ., 2T. '"'4i��; � a-�.� P:.. r , r : i C d t� 7.' x „ � ,. ., e , ,�,� � .� ;. 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I am confident that Dave and I would work well with the Rosemount staff and Vetter-Johnson to efficiently compiete this project. Mr. Endres is committed to supervise the field construction portions of the project on a full time basis and will also be involved in some of the value engineering and consiructability analysis work that we will do during the design phases of the project. 1 will be the Project Manager through the entire project and will work closely with you, Paul, Vetter-Johnson, and Jack Anderson. I wilC coordinate all aspects of the project and will represent the City of RosemounYs interests to the best of my ability. I have attached a listing of the scope of services which we propose to provide for the City of Rosemount along with our fee. As we have discussed, we are willing to forego any payments until the referendum is approved by the voters. If the project is turned down, the City will not be obligated to pay Amcon CM for services provided between now and November. I believe that the differences between our firm and the other being considered by Rosemount will be subtle but important. Our services and the tools we use to deliver them are very similar. The difference will be in the level of commitment to your project by Amcon CM Owners and Principals. In addition, as project manager, the background that I have in designing similar facilities, as well as buitding them, will allow me to interact more effectively with the Architects and Engineers in order to achieve your project goals. Thank you for your consideration and the opportunity to present this proposal. Sincerely, AMCON CM � ; //�� � G}%� Todd Christopherso , P.E. � � � � Professional Construction Management � � � j Scope of Services Pre-design Phase Est�blish with the Owner the Project Goais related to Time, Cast, and Quality. Prepare and hdp evaluate a pro forrna, : Prepare conceptual or preliminary estimates of ccsts. Prepa�'e initiai schedules. . Oesign Phase Provide interim cost estimates as t}�design progr�. Provide altemate design suggestions for maintaining the budget Provide alternate matenal information. Provide intenm schedules. Control schedule for design, keeping all pre-construction minutes and records: Preparation of contract documents. Procurement Phase Help determine the contract phases. Prepare budget control estimates. A�ivertise for construction bid. Screen and pre-qualify bidders. A�lminister the distribution of bidding documents and information. Conduct pre-bid conferences and/or conduct site visits. Receive the bids, screen, and recommend avvard of contracts. __, Control entire pr`ocurement phase and keep all procurement phase minutes and records. Construction Phase Act as agent for the City of Rcsemount. Provide fuil-time, on-site staff to coordinate and supervise the construction contracts. Detail and manage the provision of ait generai requiremerits. Monitor a contrd schedule and update as required. Ensure a c�t contrd budget and monita�costs. Provide the City of Rosemourit with penodicai projections of final completion and costs. Recommend methods of c�tting �ck to budgeted time ar�d ccst when unforeseen everits or changed conditions occur. Conduct weekly progress meetings to schedule and coordinate work. Administer all billings, check scope of work and quality, and approve payments. Administer all change order requests Receive, transmit, and expedite all shop drawings and approvals. Establish and monitor quality control and safety programs. Maintain all records of ineetings, coriversations and activ'rties on the site. Project C/ose-Out and Operationa/ Phase Make preliminary inspections of wa�k pria� to caliing Vetter-Johnson fa� finai inspections. Expedite and monitor completion of punch lists Arrange for warrantie5, releases of lien, and other'final contract requirements. Monitor and administer final releases of money after work is accepted. - Basi� of Compensation Amcon CM proposes to provide the services listed herein on a lump sum Professional Fee basis. Our fee is based upon our estimate of the work - involved and the proposed scf�edule for a $1.1 million Fire Station. We pro�se to provide the services listed herein for a Totai Lump Sum Professional Fee of $42,000 (Forty-two thousand doilars) In addition to our Professional Fee noted above , Amcon CM would : invoice the City of Rosemount for the following Construction Support Costs at one hundred percent of aetual cost Where possible, competitive bids wiii be solicited for these items • Permits, fees, taxes, or other out-of-pocket expenses incurred in connection with the execution of the Project. • Direct L_abor costs of Site Supenntendent (Endres) for full-time supervision during field operations, This figure can be estimated _ at this time to be 4.5 months Q �6,200 per month. Upon � refinement of the schedule, this item can be determined and __ capped if desired. - • Costs of temporary site utilities and temporary site office, temporary sanitation, surveys, clean-up, dumpsters, project signage, testing services, security service, fencing, temporary protection, photographs, temporary heat, temporary enciosures, temporary access, storage, and parking, , F AMCON CM PR�JECT TEAM Rosemount Fire Stafion PROJECT MANAGEA TOdd Chrr�tOpheBOn, P.E. AMCON CM Responsible for overall project management, estimating, and project scheduling. Wili coordinate efforts of others listed below and wili be key contact person for all communication between, Owner, AIE, CM, and trade contractors. Mr. Chrisiopherson has effectively managed CM and design/build projects for eight years at AMCON. SITE SUPER/NTFNDENT DaVid ErldrGS AMCON CM Will assist with preliminary pian review and constructibility analysis. Provide on-site coordination, scheduling, and pianning of construction activities and review of contractor workmanship. Mr. Endres has over twenty-tive years experience in the construction industry in a similar supervisory capacity. His largest project was the Labor and lndusiry building in Washington, a $63 million govemment faciliry. In addition, he has supervised construction of a major expansion of West Publishing in Eagan, Minnesota. SENJOR PRJNC/PAL PdtriCk G2nnOn AMCON CM Mr. Gannon wiil be involved in weekly project meetings related to this project and will have input during the design, value analysis, and scheduling phases of the project. His input will include weskly site visits during construciion. Mr. Gannon has over thirty years of experience in design/build construciion and construction management He is a founding partner of Amcon and is a graduate of Marquette University in Civil fngineering. SAFET9/ OIRECTOR TimOthy MEnning AMCON CM As Safety Director for Amcon, Mr. Menning wil! ensura that the Company safety policies are - implemented on this project. Mr. Menning has over thirty ysars of experience in desigNbuild construction and construction management. He has a degree in civil engineering from Marquette University and is a founding partner of Amcon. . i TODD CHR/STOPHERSON, P.E. EXPER/ENCE � Amcon CM, Bumsviile, MN; President/Owner/Project Manager 1994 - present - _ ' Responsibie for ail aspects of firm's operations. Amcon CM is affiliated with Amcon Corp. and specializes in construction management for fee services. Project management, value analysis, quality controi. Amcon Corporation, Bumsville, MN; Project Manager 1986 - pre5ent Complete responsibility for management of $5 to 15 million per year in desigNbuild industrial and commercial building projects induding cost estimating; proposals & presentations; contract negotiation; leadership of design team in preparation of plans and specafications; negotiation of subcontracts and purchasing of materials; planning, scheduling, and coordination of construction activities; assist clients with financial analyses of projects and review of financing alternatives; site selection and site planning; interact with governmental agencies for the purpose of gaining approval of projects. VSL Corporation, Burnsville, MN; Branch Engineer 1985 - 1986 Estimating and sales of post-tensioning materials; complete responsibility for engineering and detailing departments; structural design of multi-story comme�c�al buildings and parking structures. Engineering analysis of rock and soil anchors. CH2M Hill, Inc., Gainesville, FL; Structural Engineer 1984 - 1985 EDUCATION B. S. & M. S. Civii Engineenng Univer�ity of Ulinois major in Structural and Geotechnical Engineering University Fellowship in Civil Engineering, Highest Honors, & University 8ronze Tablet RECOGN/T/ON Young Engineer of the Year, 1992, Minnesota Society of Professional Engineers Amencan Consulting Engineers Council Award, 1980 TECHN/CAL & PROFL�SSIONAL ACTIV)TIES Construction Management Association of Amenca Director and Executive Committee, Minnesota Chapter �uality Management Committee member National Society of Professional Engineers Board of Governors, Professional Engineers in Construction MSPE Board of Directors, 1988 - present Amencan Concrete Institute Member, ACI -ASCE Committee 423, Prestressed Concrete, 1994 - present - Assoc. Member, ACI Committee 360, Design of S1abs on Grade, 1990 - present �AV1D P. ENDRES EXPER/ENCE AMCON Corperatron, Bumsvii,�, MN; Su,c�rinfendent October 1992 - Present . R'ojects Comp►eted: Skyline D'�spk�3y Additicn October 1992 - November 1992 Super Kmart Store November 1992 - Juy 1993 Nortt�ern Hydraulics Adc6tion Juy 1993 -October 1993 Midwest Volleyball Warehouse July 1993 -October 1993 Jamaica Sc�.,are Shopping Center October 1993 - Febn�ary 1994 OP(JS CORf�RAT/ON, Minnetonka, MN; Su,oerintendent 1969 - 1992 -- ProjecLs Compieted: L,abor 8,Iridustry Buiiding $63 milGon complex State Office Turrnvater,WA Buik�ng -Completion 1992 Scnneider, U�A Division of P�izer Cap. Piymouth,MN American Mec�czi Systems Divisicn of Pfizer Corp. Opus�I�ndustri�J Park MinnetOnka, MN St Theresa Retirement Center NoP4dns, MN West Publishi�Co. Major w2reha�e addition E3g2n,MN AmeriCart Family InsurdrtCe Worked On two ph3.�es of projeCt Eden Prairie, M►� MAJOR STRENGTHS & SKILLS -Ab�ty to undersl�nd complex en9ineerin9 and ccnstructicn cc�cepts. -Abi�ty to interpret SpecifiCatior�s, �xOcedures, bluerxirtt5 and ContraCtS. - Estabii�h arid mairrtain�curate records, -Timely ar�d accurate decis�on maldng. -Anticipate jcb neec�,�ssign prioritie5,and exercise judgmer�t -Abirity to interact with ali levels of management - Expedite project schedules and mcnitor progress to meet cc�tract completion date. • Mairit�in positive working relatior�i�with owners,architect�and subconb'actors. - Job safety ccnscic�s;received top Opus Safety Aw2rd for three y�ars. - Initiate quaiPty workmar�ship. 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F�. 3 �; ':1 r � "9�`�1F °'�.:,g j'; � .Y �-� k�: •�r�+��st,;zf"�� �>rk�4 r 2 ,M `�r � ��.9 r s �a �;��.z �R y fi �'� .< �t i ��� �" - ' � � � �;�,> �r� s�`���� �, £ � ��; � � �r ,'��-_-1 �.. ,��p�r �C s*1' � � i}' .':1....., t _ � �' -r � ��.J .�,y.,.� --.T,,,,a -�J^ •-'--�t� p ,� .�r. �. � ., i ° � r d ��.�sl+�F't'�;�� '�74� � L � t i, m . 7 �i �s7^'°�. 9�:��'F. � �,'T�h:�"�"" .✓,:F� ."`�-1, , . � _., , - �. _ ��` ? �-.'�,. , � . . , t S . , . . .;:k , ��� . , , Consu�tants and . May 8, 1995 Construction Managers Mr. Thomas Burt Mr. Paul Heimkes City of Rosemount P.O. Box 510 ��������.C"' Rosemount, MN 55068-0510 �iAY m � �99� _ RE: New Fire Sta.tion CM Fees and Scope of Services ��TX ��' ��`'�'4�.,�„''' Dear Tom and PauL• Enclosed are E&V's fees and scope of CM services for your proposed fire station project. Please note that we have included the following within the attached scope of services: Work "at risk" as a pre-referendum consultant Full-time on-site supervision during construction 18 to 24 multiple prime trade contracts No mark-ups on general conditions and construction support items No self-performing of trade contracting work Barry's qualifications, experience and references on similar public projects completed as a "pure" construction manager uniquely qualify him to serve as a member of your project team. To confirm these sta.tements, contact Barry's list of references in E&V's proposal dated April 28, 1995. Please call if you need additional information or have questions regarding our fees or scope of services. Sincerely, , E&V, INCO O TED ' Anthony j 1 der Manager r nstruction Services cc: Bany Badinger Enclosures 12800 Industrial Park Blvd. • Suite 210 • Minneapolis, MN 55441-3900 Phone 612J559-4111 • Fax 612/559-5104 Equal Opportunity Employer a BASIS OF COMPENSATION For this project, we have assumed a $1,700,OQ0 total project budget for the construction of a new fire station of approximately 12,004 to 14,000 squaze feet. We have also assumed a schedule with the beginning of design in November 1995; bids talcen in April, 1996 and construction beginning in May, 1996; with owner move-in during November, 1996. a. Fiated fee for Construction Management Services $36,257 All scope of services and fees are negoNable. E&V will work "at risk"through the conceptual planning/funding process. In other words, if your project is not funded you will not be charged for E&V services performed during the conceptual phase. b. Reimbursable costs - full Nme site supervision $1,895/per week far field supervision c. Construction Support/General Conditions Construction SupportlGeneral Conditions costs are part of the "Hard" Construction Costs and will be competitively bid wherever possible and will be paid directly to the contractor or vendor by the City. These costs aze identified as costs associated with soils and materials and/or special testing; temporaxy sanitation; temporary building heat and enclosures; temporary access, storage and parking; temporary utilities; surveys; safety/OSHA requirements; security/guard service; traffic pratection and barricades; fencing; project signage; maintenance of a field office; building permit; clean- up/dumpsters; final clean-up; printing and distribution of bid and construction documents; and project photographs. As the City's Advocate, E&V will competitively bid these items for direct payment by the City and procure/process these as part of E&V's construction management services. No cost mark-ups will be added to the invoices. This is the most cost-effective procedure for you. d. Additional services E&V does not charge additional fees for rebidding and change orders within the established tota.l budgets. This service, if necessary, is included in E&V's lump sum fee. E&V Consultants City of Rosemount and Construction Managers ', CONSTRUCTION MANAGEMENT GOALS: 1. To assist with the pianning efforts which resuit in a successfui referendum. 2. To manage and complete the project withi� the defined time schedule. 3. To manage and complete the project within the given budget. : 4. To manage and complete the project within quality and program guidelines. SCOPE OF WORK OF CONSTRUCTION MANAGER SHALL BE: 1. Communicate on a regular basis with the Owner's Project Coordinator and Project Team. 2. Scheduling of project delivery from construction documents phase thcough construction. 3. Application of Value Engineering during design and bidding phases, including direction in "constructability" a�d "contractibility" decisions. 4. Cost estimating at schematic design, design development and contract documents phases. 5. Review of the contract documents prior to issuance to bidders for proposals. 6. Determination of divisions of work to facilitate the multiple bidding process. 7. Pre-O.ualification of contractors and the identification of Owner direct purchase items. 8. Development of bidding competition to generate the most favorable pricing. 9. Communication with bidding contractors to ctarify conditions and resolve discrepancies in bidding documents. 10. Assistant to the Owner during the bidding process to ensure that the receipt of proposals is property conducted. 11. Review of proposals with the A�chitect and Owner to determine if those being considered a�e complete and in the Owner's best interest. 12, leadership in negotiations with the contractors on behalf o# the Owner. 13. Administrative assistance in the signing of contracts and the accumulation of requirect documents. 14. Organization and chairing of preconstruction meetings with contractors. � 15. Development and implementation of the on-site construction schedule. . � 16. Coordination of contractors at the site on a full-time basis. 17. Chairing of periodic project and progress meetings with contractors. 18. Organization and administration of a contractor system for expediting material and equipment. - 19. Establishment and administration of a project reporting system. 20. lnstitution and coordination of the progress payment procedure for contractors. 21. Procurement and control of construction support requirements for the project. 22. Assistance to the Owner and contractors with �espect to any labor relations efforts connected with the project. 23. Administration of cont�act changes and the project's change order procedure. 24. Cost tracking and the administration of the Owner's cost accounting program. 25. Assistance in the resolution of disputes arising from the performance of the contractors. 26. Overview of all #rade contractor's safety programs.