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HomeMy WebLinkAbout7.a. Parks & Recreation Committee By-Laws s CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: February 7, 1995 AGENDA ITEM: Parks and Recreation Committee Bylaws. AGENDA SECTION: New Business. PREPARED BY: Jim Topitzhofer, Community Center and Parks AGENDA NO. and Recreation Director 'Tf� # � A ATTACHMENTS: Recommended Bylaws. APPROVED BY: The Parks and Recreation/ Community Center Committee will partake a new beginning this month as a combined Community Center Commission and Parks and Recreation Committee. City Council has selected a five member committee and the first regular meeting of the new Parks and Recreation/ Community Center Committee will be February 27, 1995. I have prepared a recommendation for the bylaws of the new Committee. Changes include a five member Committee instead of seven. This change is more consistent with the size of other official Ciry commissions. I have also changed Article IX to require City Council approval for bylaw amendments. The existing Parks and Recreation Committee has requested that one Committee member be part of the selection committee for the hiring of Parks and Recreation Director. Because the hiring of staff is a personnel matter, I have excluded this request in the revised Bylaws. Please evaluate this request. This City Attorney has reviewed the recommended bylaws. RECOMMENDED ACTION: Motion to adopt the attached Bylaws for the new Parks and Recreation Committee. COUNCIL ACTION: BYLAWS OF CITY OF ROSEMOUNT PARKS AND RECERATIOI�/ COMMUNITY CENTER C�MMITTEE Article I. Name of Committee The name of the Committee shall be the Parks and Recreation! Community Center Committee of the City of Rosemount, Minnesota. Article II. Membership The Parks and Recreation/ Community Center Committee shall consist of five (5) members appointed by the City CounciL Article IIL Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Parks and Recreation/ Community Center Committee members shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or untif a new appointment is made by the City CounciL Article IV. Officers Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be selected by Parks and Recreation/ Community Center Committee at the first scheduled meeting in February. Section 2. Vice Chair. The Vice Chair shall preside at all meetings in the absence of the Chairperson. The Vice Chair shall be selected by Parks and Recreation/ Community Center Committee at the first scheduled meeting in February. i , Section 3. Vacancies. Should the office of Chairperson or�ce Chair become vacant, the Parks and Recreation/ Community Center Committee shall select a successor from its membership at the next regular meeting. Such selection shall be for the unexpired term of said office. Article V. Administrative Structure Section 1. Direetor of Community Center and Parks and Recreation. The City of Rosemount shall employ a Director of Community Center and Parks and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City CounciL The Director of Community Center and Parks and Recreation is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Committee. The Director of Community Center and Parks and Recreation shall also serve as advisor to the Committee and shall perform all other duties incident to his/her position. The Director of Community Center and Parks and Recreation shall represent the Committee at City Council meetings. The Director of Community Center and Parks and Recreation reports directly to the City Administrator. Section 2. Recording Secretarv. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Committee. Article VI. Meetinqs Section 1. Reqular Meetinqs. Regular meetings of the Parks and Recreation! Community Center Committee shall be held at the time and date specified by City CounciL Section 2. Special Meetinas. A special meeting may be called by the Chairperson or by any three (3) Committee members by written request filed with the Director of Community Center and Parks and Recreation who shall notify all members of the meeting at least finrenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. a � Section 3. Quorum A majority of the Committee members shail constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetinas The meetings of the Parks and Recreation/ Community Center Committee shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Parks and Recreation/ Community Center Committee flexibility in the conduct of its rneetings. Article VIL Manner of Votin4 The voting on all questions coming before the Parks and Recreation/Community Center Committee shall be by a call for yea and nay votes. Such votes shall be entered upon the minutes of such meeting. Articte VIIL Order of Business At the regular meetings of the Committee, the following shall be the order of business: 1. Call to Order 2. Additions to the Agenda 3. Approval of Minutes 4. Discussion 5. Old Business 6. New Business 7. Adjournment 3 Article IX. Amendments to Bylaws These Bylaws may only be amended by the City CounciL Adopted: , 1995 at a regular meeting of the Rosemount City CounciL Mayor Approved by the Rosemount City Council on , 1995 at a regular City Council meeting. ATTEST: Mayor City Cferk � . BYLAWS OF CITY OF ROSEMOUNT PARKS AND RECREATION/ COMMUNITY CENTER COMMITTEE Articie L Name of Committee The name of the Committee shall be the Parks and Recreation/ Community Center Committee for the City of Rosemount, Minnesota. Article IL Membershia The Parks and Recreation/ Community Center Committee shall consist of five (5) members appointed by the City CounciL - Article III. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Parks and Recreation/Community Center Committee members,shall begin.on February___.. __ _ _-= :- 1 of the'year of the appointment. Upon fulfillment_ of a three (3) year_term, the.:=-- - � � member's termination date shalf occur on January 31 of the third year or until a new appointment is made by the City Council. - __ Article IV. Officers - - Section 1. Chairperson. The Chairperson shall preside at all meetings and � - � - shall have the duties and powers usually attendant_upon such -- - � �'� �` officer. The Chairperson shall be selected . by. Parks and . -- _ -. - _._._. . � Recreation/ Community Center Committee at the first scheduled � - . __ meeting in February. . - --- _ _ __ � . � -Section 2 � Vice Chair: The Vice Chair shall preside at all meetings in:the _:--_ . -- - absence of the Chairperson. The Vice Chair shall be selected by ; >=- __ Parks and Recreation/ Gommunity Center Committee at the first - � scheduled meeting in February. - - - . - _ � l.'f����1.� �C(.0�-� _ �� , ' � � . . - � Section 3. Vacancies. Should the office of Chairperson or Vice Chair become � - � vacant, the Parks and Recreation/ Community Center Committee shall select a successor from its membership at the next regular meeting. Such selection shall be for the unexpired term of said office. - � Article V. Administrative Structure � Section 1. Director of Community Center and Parks and Recreation. The City of Rosemount shall employ a Di�ector of Community Center and Parks and Recreation who shall have general supervision over the administration of the business and affairs of the department, subject to the direction of the Administrator and the City CounciL The Director of Community Center and Parks and Recreation is ' �- also responsible for the preparation of the agenda and reviews of . business matters to be considered by the Committee. The . � Director of Community Center and Parks and Recreation shall also serve as advisor to the Committee and shall perform all other � : duties incident to his/her position. The Director of Community : . � Center and Parks and Recreation shall represent the Committee at City Council meetings. The Director of Community Center and � . . .- � Parks and Recreation reports directly to the City Administrator. � Section 2. Recording Secretarv. The City of Rosemount shall employ a - Recording Secretary whose duties shall include the recording of _ the proceedings at the regular meetings and transcription of the - � minutes for consideration and approval by the Committee. -Art'icle Vl. -:- Meetinas Section`1:. .. :. � Regular Meetings. Regular meetings of.the Parks and Recreation/ � - � Community Center Committee shall be field at the time and date _ - : _ : specified by City Council. ' Section 2. Special Meetinas. A special meeting may be called by the : Chairperson or by any three (3? Committee members by written request filed with the Director of Community Center and Parks and Recreation who shall notify all members of the meeting at least - . twenty-four (24) hours in advance of the scheduled meeting time. . Special meeting notices must be posted and shall state time, place � � and purpose of the meeting and no other business shall be _ : considered. � ;. , : ,,. .. : _ _� � 2 t - , ' Section 3. Quorum A majority of the Committee members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is _ obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 4. Governance of Meetin4s The meetings of the Parks and Recreation/ Community Center Committee shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Parks and , . flecreation/Community Center Committee flexibility in the conduct . . of its meetings. � . Article.V11. Manner of Votinq ' ` . The voting on all questions coming before the Parks and Recreation/ Community Center Committee shall be by a call for yea and nay votes. Such votes shall be entered upon the minutes of such meeting. . _ � - --- . ' �.Article Vlll. : Order of Business -:-' =- � At,the regular meetings of the Committee, the following shall be the order of business: 1. ' :��.`Call to Order ; � � : . . . � � -- , . . . _ � . - .:- .. 2 - -` �Additions to the Agenda - _ _ = — - . . _ , - . __ -.. 3:_ .-APproval of Minutes - - . _. . . 4. : Discussion __ _- _ - . _ - _ . _. . _ 5 =__: OId Business ,. _ . __ _ 6. :� New Business - :: : -- -_ - ' 7. .= -- Community/Audience Recognition - -_ � - 8 `:: ...Adjournment : -. � __ . . _- . . . . .._ _ . . . - . .. .. . �. . __ , . . : . _ _ . . ,:. .: _ .. ..-...�.:...�._.. .. .�- . ' . ..'.' ... . .'. .. . ' ." . • . _... ' Y . ' . "__ . � � - � .. . . . . . " � � . . . . . " _" . . _ _ -_ . __ . : . . ..... . . . . . . . _. _ . . __ :: - -. � 3 - --_- . - - . . � Article IX. Amendments to Bylaws These Bylaws may only be amended by the City Councii. - Article X. Puroose As outlined in City Code 2-2-1-C,the purpose of the Parks and Recreation/Community Center Committee is to assist the City Council in establishing a park and recreation system throughout the entire City for all citizens of the City. Adopted: , 1995 at a regular meeting of the Rosemount City Council. . � _ Mayor � _ . Approved by the Rosemount City Council on , 1995 at a regular City Council-meeting. . _ -_ ATTEST:: Mayor :. City�Cleck - _ . _ 1