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Home My WebLink About6.d. Underground Storage Tank/Authorize Expenditures for Tank Testing . , CITY OF ROSEMOUNT _ EXECUTIVE SUMMARY FOR�AG�ON � �� CITY COUNCIL MEETI'NG DATE: February 15, 1994 AGENDA ITEM: Underground Storage Tank AGENDA SECTION: Authorize Expenditures for Tank Testing Oid Business PREPARED BY: Bud Osmundson AGENDA �� City Engineer/Assistant Public Works Director � • ATTACHMENTS: SEH Letter, Past Executive Summaries, AP \ E BY; Letter from Wayne Transport, Inc. The attached past executive sumrnaries from 1993 will give you some background information on the three underground storage tanks tUST's) which are focated directly east of the Public Works Garage and which were installed in 1974. Mr. Kirby Van Note of SEH, Inc. has summarized in his letter options for the City in order to comply with MPCA regulations. Staff recommends that Option #2, "pravide monthly inventory control and annual tank tightness testing" be our guideline until the tanks are replaced which is required at a minimum by 1998. The tanks may need to be replaced sooner if the tank #ightness testing fails. Mr. Van Note's letter has attachments from the PCA Guidelines on UST's. Non-compliance with MPCA regulations could result in the City's loss of eligibility to purchase fuel. The tank testing is estimated to cost $3,240 annuatly. There are two other problems which must be addressed with the fuel tanks The first is that we are required by Wayne Transports, who delivers our fuel, to lower the inlet pipe for the tanks to ground IeveL This is a requirement of their insurance companies due to back injuries. The second problem foreseen is that we do not have a fail safe system of recording usage of our gas and diesel fuel. With a new tank system the City should install a management system which would automatically provide inventory controL Dakota County was contacted by Ron Wasmund to inquire as to sharing fueling facilities. Although they did indicate a willingness to work with us during the time our tanks were replaced, they do not want to share a facility long term. The ultimate solution for the requirements of the EPA and PCA are to replace the tanks. However, last year the Council did not want to make the expenditures at the current public works location. This does require furtMer discussion and budgeting for improvements in the next three years. Staff is requesting the authorization for expenditures to begin the tank tightness testing. RECOMMENDED ACTION: MOTION TO AUTHORIZE STAFF TO RECEIVE QUOTES AND AUTHORIZE EXPENDITURES FOR TANK TIGHTNESS TESTING. COUNCIL ACTION: 5 � - - 3535 VADNAIS CENTER DRIVE,2�SEH CENTER,ST.PAUL,MN 551 YO 612 490-2000 gpp 326_2p55 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION January 3, 1994 RE: Rosemount, Minnesota Public Works USTs • A-ROSEM3380.00 Mr. Bud Osmundson City Engineer City of Rosemount 2875 145th Street West Rosemount, MN 55068-0510 Dear Bud: As requested,this letter summarizes the necessary steps which are needed to be taken to comply with Minnesota Pollution Control Agency's Underground Storage Tank (UST) Regulations for the USTs at Public Works. Since you will not be replacing the tanks in the near future, the City is required to provide one of three options on the existing tanks until December 22, 1998 in order to comply with current UST regulations 1) Provide monthly monitoring which can include automatic tank gauging, vapar monitoring, interstitial monitoring or groundwater monitoring. or 2) Provide monthly inventory control and annual tank tightness testing. ar 3) Install corrosion protection and spillJoverfill prevention and provide monthly inventory control and tank tightness testing every five years until December 22, 1998. Monthly inventory control will include keeping detailed records of product dispensing to determine if product has been lost during operations. On December 22, 1998, the City will be required to 'provide corrosion protection and spill/overfill prevention for each tank unless option 3 is taken before this date. After December 1998, the City will still need to provide monthly inventory control and perform tank tightness testing every five years. If the tanks still are in service in the year 2008, ten years after the corrosion protection and spill/overfill prevention is installed,monthly monitoring will need to be incorporated. The lowest cost alternative is to perform the tank testing. The cost to perform hydrostatic tank tightness testing on the three tanks will run approximately $3,200 annually. The only other SHORT ELLIOTT HENDR/CKSON iNC. MiNNEAPOLIS,MlV ST.CLOUD,MN GHIPPEWA FALLS,W! MADlSON,Wl Mr. Bud Osmundson January 3, 1994 Page 2 option available which is low in cost would be monthly monitoring, or for the existing tanks, installation of rnonitoring wells. The cost of the wells would run $4,000 to $5,000. In addition, manthly sampling costs will run approximately $200 to $300. My recommendation wouid be to replace the tanks when necessary rather then try to provide corrosion protection and spill/overfill preventipn on the existing tanks. The process is costly and is not as effective as putting in new tanks. If the existing tanks fail the hydrostatic test in any year before December 22, 1998 or by this date,-replace the tanks. You have indicated the City is already keeping track of inventory, so the monthly inventory control appears to be already in place. The cost to the City of Rosemount to comply with current MPCA requirements will be approximately $3,200 annually as long as the tanks are sound. One thing you should be aware of is that tightness testing is not definitive. A leak could be occurring even though the test is negative for leaks. Small leaks over a 2ong period of time could result in a large clean up for the City of Rosemount in the future. If you decide to continue to operate the existing tanks,our recommendation is that you carefully record and track inventory. Also, MPCA's Petrofund may not be available in the future for clean up of this site. By waiting, the City could be responsible for the entire cost of any past or future leaking of the e�sting tanks. We have enclosed a few MPCA fact sheets which explain the same information included in this letter. Most any tank contractor will perfarm the tank tightness test. If you have any questions, please feel hee to give me a call. Sincerely, Short Elliott �ndrickson Inc. � r ' U� y �.,'� �� Kirby Van Note, P.E. Project Manager tlo Enclosure c: Dave Simons, SEH PAGE 16 WHAT DO Y�U H/-�VE .�O.�QO?= � n�inimum.Requirern�ents . .� You must have Leak Detection, Corrosion.Protection, and SpilVOver.iill Preveniion. For WHEN you have to add these to your tank system,see the chart on the right. :::;,.:.::;;.;:.;�.;::.>:.:;;.,:.,a::.:<...M..�...k ...�,:«<....:<.m,,,:,::<::::.,.«...<:::;.:::::...:::.. v::::.::.. :.:t�.k::;.. .,.:::::................... _ .:::,.:,.:.:.:.,>:�>.:,.. ...:..:.<.... ..< ..::........,�,....r wx.:. ;w�:..�:��:�;.:.x;:::;. ..f.�+�'y� .:�.�:::_�;:;::::�>�.. . :•... .:. .. . ..., . ..:.;.:..::,....,-:. { ....�::.::�:,., ..;:.:i::;ri:�..,..,+.�.ti}o;:..r.::;.::...,-.?!{,... � �Xff'.+'cs:r..¢:'vx`•r� ,.R.>:.+., -'r,? ♦v-.R.?.:.�.�.. N;G;'i�ir� itiM:+v.•:::�n.Si:.x�.9�:f:!� :v:ff.vv,u'�.�SriCJili::4:�,..i.:Y..y�,.3vy.aK.:4$':.0..�: �..� :C� . ' t.a*:?:^.::;:;:•.:r �?...o..:::�::�::v:•'.':",`•;;.._;.;2:•��i�,.C•r.•.;Y:�:x:;:i:, ,..i..:•:.•h. 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NEW TANKS • Monthly Monitoring' 2 Choices • Monthly (nveniory Controt and Tank Tightness Testing Every 5 Years {You can only use this choice for 10 years aher instaUation.) EXISTING 7ANKS • Monthly Manitoring' 3 Cholces s Monthly Invenfory Control and Annua!Tar�k Tightness Test�g The chart at ihe bottom ot f'rn�s chaoe can anly be uaed�h�Decemt�ert99s.) the nexr page disp/ays • Monthly Inventory Gontrol and Tank Tightness Testing Every 5 Yeacs thesa choices. (T1iis clioice can only be used ior 10 years aher add'u►g corrosion protection,and sp�Uov�erf'itl prevention or un61 Deaember 1998,wti�chever date is later.) . NEW& EXlS71NG • Automatic Flow Restricfor • Annual Line Testing PRESSUR�2ED PNPbF�G • Automatic Stwto# Device -and- • Montt�ty Monitoring' Cholce of one lrar�each sef • COtttinuouS Alarm Sys#em (e"��Q�'�`�� NEW&EXIST[NG • Mo�hly Monit�ng' SUCTION PIPING (except auteii�atic tank gauging) 3 Chotces • Line Testing Every 3 Years • No Requirements � (if the system has the characteristics desctibed on page 11) .,:�....;;>::�.:.;,,:�-;.::;:>;;;;;:::: _............ :;...... - .. ::::...:.........:::::::::::::>:;.;:.:;.:.:..:,... .;:>::.::-;::.„:..,..,;,;...::::.. ..............:.v.;::.:>::...>.-:r:: ,::::.:.:.:<_ ..:;;„::;... �:.z:>::>•:,:.• . rr... r o > .,. .r.r�;a<..;y?-• . ,,.:, .c r'^��. ...>>.x :�co�Ros�or�fp�oT�c�ort ��:��.�; . ,."� :��h�;� � ..�...��z � � �.fi`��. .. :v::.::�. 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K-. �::::ii::::.:..,-:.::::�.::.......::iv:!:r.::v:L:.y:::�:...::.:.:i::i•.::::::,i:.�:._nv::v'r�..:n:.......:::' ........... . ............v.:w:ni...v. . .S iFj;:i}Ltir''nit�"i: . ............�.::.�i::::v:::..........:n....:.n:::::�v..:.:.. n..�...1.,-F.v:2v:.:r.:::..:�:w::::::i?:'..:::::::.::...n...........�v.:.......�f.l.. ::twtv.v}.}�.•:r:r.:..•.s.i..�...}.. ..:.:� ........::::.........�:::...........................::::iii:"�::.i`i:iiiii_::x:.�:v:::::.?w:;.:...... .:..n. \v.:::}::.v/..v.x.e...:..x..�F'...A..u...:F�.n....f..._r.....:�:....x. ALL TANKS • Catchment Sasins -and- • Automatic Shutoff Devices -or- • Overfill Alarms -or- . • Ball Float Valves ' Monthly Monitoring indudes: Automatic Tank Gauging Ground-Water Moniforing Vapor Monitoring Other Approved Methods Interstitial Monitoring � �: � � � � . . _-- --------- PAGE 17 WHEN DQ YQU HAVE TO ACT? tmPortant oeadl�nes � :for WHAT you have to do,see the chart on the lett, . 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If you don't use monthiy monitoring at existing USTs,you must use a combination of periodic tank tightness tests and monthy inventory confrol. This cort�bined method can only be used for a few years, as the chart below displays. � � �. � ,. <" Do mo�hly imentory Was the UST"upgraded', ��< Was it'upgraded' �� controt and a tank tightn�ss which means does it have YES � betore YES ?$': test every�years unti{ corrosion protection and Decsmber 19881 1998;then do mqnthly spilUoverfill prevention 4�� monitoring. devices? ' :> :. �: 4i. Y; . ,. . . � .. . ;. . . ri: , ?:... . . Y ;r ::'+. }i..... .. ......... ... .:.•v..iv� �i. i 3'^:�a�<.4:::' Y.}v.i•�' .y�..��:{i;:. - . . � -0u::�:'v:4:�i:i�i:i:iilLS:�v:vN:Y'� :S:K4iii}GL::;:�:�.w::::.� • . �A� • •• • ..i;�. .4.azax�.:,..�.. .$2�.o!:x3`�c"..'•.sa7�.�..�,,,.zwo:ocs.�,.t«<:�;:3�C:r„3 �:t�.ic::3n.:ko�'�.."'�'3'�.'U�Y£X`SiE3�Ct85cSc"��''�''+:*.Ki:�C:i:iv.:f.`•�tco`s'c� � � . F NO Np : Do monthiy inventory Do monttYly irnre�rtory >: : control and a taMc tightness ;:` certtrol arni a tank tighfitess � test everv vear urrtiC 1998; test Qve�ve�v 5 ve�s;fot 10 then"upgrade". For years after'upgra�ing"; . ::: 'upgraded'US7s,use ihe :''' then do monthly monitoring. ` box on the righL � . . ... . . ;...:::.;,�:;;:.:;;.�::;;;:;:>:•:;:;;. ... _ _..._ _ �;>:a�:r<:��:::<:>.•>«<::> ;.,,��.,,: .�. ::. :::::.:__.._:..:.:.:::... ::.... ::::.::.::.:.::.�:.:::.,:::;;:.;.:....... ::::::. :.::.::.,.,,.::::::..,.,:::.:.. .::::::::... . ..... . w::�.�...... ......... ::i{:.L.d;.}....,'v.iii:n:'::v��:,wA:'i�':r.JG.�:',h.,`vi-::S:i:::?.'�,i . . .. .. .......a...�..�..u.Ati:.... PAG�l0 • • ... Detectin� Lcaks From Tanks You must chcck your tanks at Icast oncc a For Young Tanks... month to sce if thcy are Icaking. An Alternate Geak Detection h�fethod Yau must usc onc (or a combinauon) of thc You have onc addiuonal Icak dctection choice, following monthly monitoring mc�hocis: � b.ut onty Eor 10 yeacs aC[er you install yotu' UST. Instead of using one of the monthly monitaring mcthods noted above, yon caa► ♦ Automauc tank gauging, check for lcaks by combining monthly inven- tory conurot with tank tightness tcsung evcry 5 ♦ Moniwring for vapors in thc soiL ycars. Aftcr 10 ycars, you must use onc of thc monthiy monitoring methods listcd above.� , ♦ Intersutial monuoring. ♦ Monitoring for liquids on thc . ground watcr. . ��: ♦ Othcr approvcd mcthods. ,� Infocmation oa thesc Icak dctection mcthocis appears in the "Technical Questions & Am swers" secuon on pages 34-35. (Spccial re- �' quiremcnts Cor USTs containing haz�-dous chemieals arc dcscribcd in thc "For Chcmical USTs Only" scction on pages 27-30, Thcsc USTs must usc sccondary containment and � intcrstitial monitoring.) M1: � 4— Tank Test . . � �Y:. � � . � . I� . . .. . . � '`�Spi11 Device Vapor ,�,.. , Monitor . � Monitoring i�terstitial Weli —'�" � Monitor i ; ,�ln Tank Monitor ,� Barrier w/ Monitor 1Nater'fable Lcak Dctcction Altcrnatives _..._. CITY OF ROSEMOUNT EXECUTIVE SLT2�iARY FOR ACTION CITY COUNCIL MEETING DATE: June 1, 1993 AGENDA 2TEM: Fuel Tank Replacement/ AGENDA SECTION: Public Works Ground Improvements New Business PREPARED BY': Bud Osmundson AGEN'DA �d�p p� � City Engineer/Assistant Public Works Director I I �IVp f-'�'.� 9 L ATTACffidENTS: Maps, Letters P D B : Memo The City of Rosemount has three underground storage tanks ST' s) directly east of the public works garage. These three tanks were installed in 1974. Per the 1990 U. S. Environmental Protection Agency program on UST' s, these 1974 tanks are required to have leak detection devices by December of 1991. F`urthermore, the law requires corrosion protection and spill/overfill prevention mechanisms to be installed on UST' s by December 1998. To retrofit our existing tanks with the necessary devices and protectians to meet the law would be cost prohibitive. �'herefore, in this year' s budget we allocated $30, 000 for the removal of these UST' s and the installation of new tanks and pumps. To best accomplish this and to improve the congestion and traffic flow at the public works area we have prepared the attached three phase plan. We have asked for a guote from Kirby Van Note, P.E. of S.E.H. , who has experience in the UST removal process. His quote of $1, 820 to prepare plans and specifications with assistanee frorn City S�aff is acceptable. In addition, Mr. Van Note has estimated that it will cost an additional $3, 600 for sampling and analysis of the material surrounding the existing tanks during the removal to meet with EPA and MPCA guidelines. We will be budgeting for these improvements in the next three years. We are required by law to complete the UST removal ar�d reinstallation. However, due to the relocation of the pumps and to enhance our working area we are planning these improvements for the public works area. Tonight we are asking for approval to proceed with the UST removal and replacement and will be back to you with plans and specifications and authorization for advertisement for bids at the next meeting, June 15. RECOI�NDED ACTION: MOTION TO PROCEED WITH THE PREPARATION OF PLANS �ND SPECIFICATIONS FOR THE UNDERGROUND STORAGE TANK REMO�7'AL AND REPLACEMENT. COUNCIL ACTION: :-�� CITY OF Rt�5EMOIINT EXECIITIVE SUI+Il�2ARY FOR ACTION CITY COUNCIL MEETING DATE: June 15, 1993 AGENDA ITEM; Receive Plans and Spec' s/Order AGENDA SECTION: Ad for Bid, Fuel Tank Replacement Consent PREPARED BY: Bud Osmundson AG City Engineer/Assistant Public Works Director ��.IYI � - ATTACHI�2ENTS: S ke t ch AP OVE BY• At the last meeting, the Public Works Department brought to the Couneil a proposal to proceed with the preparation of plans and specifications for the replacement of the underground storage tanks adjacent to the Public Works building along Brazil Avenue. At this time we would ask for Councils approva.l of the plans and specifications which I have with me tonight and the ordering of an advertisement for bid. We are proposing that we bid the projeet on July 9, 1993 and award a contract on July 20, 1993 pending appropriate bid prices. Plans and specifications have been prepared by the firm of Short- Elliott-Hendrickson, specifically by Rirby Van Note, P.E. an environmental engineer with experience in UST removal. We are not asking for approval of any further improvements to the Public Works area at this time. However, the plans do allow for the installation of the new pumps in the Phase 1 location along with the new curb adjacent to Brazil Avenue, and blacktopping around the pump area as appropriate. Staff recommends that the Council approve the plans and specifications and order the ad for bid. RECOIrIl�NDED ACTION: MOTION TO APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE AD FOR BID WITH A BID OPENING DATE OF JULY 9, 1993 FOR FUEL TANK REPLACEMENTS. COUNCIL ACTION: 2 �ITY OF ROSEMOUNT EXECUTIVE SLTt�RriARy FOR ACTION CITY COUNCIL MEETING DATE: August 3, 1993 AGENDA ITEM: Receive Bids/Award Contract AGENDA SECTION: Fuel Tank Replacement Old Business P��D $Y: Ron Wasmund AGENDA 2�SCCn�( ,�,�C Public Works Director/Building Official 11 Ct1(1 tt � � ATTACffi'�NTS; Bid Tabulation App D Y. Mema, EPA Reg' s �� We have prepared plans and specifications and rec ived bid for the replacement of the fuel tanks and pumps at our maintenance facility. Bids were received frorn companies eertified by E.P.A. to do this ' work. Their bids were opened on July 23, 1993 at 10:00 a.m. Low bid was $71, 908. 00 and high bid was $114, 835.00. The bid tabulation is attached for your review. The 1993 C. I.P. budget includes an item for this tank removal. Based upon earlier verbal quotes we budgeted $30, 000 for this item. There is obviously not enough budgeted. We are required by regulation to do something with our existing tanks. Our discussion on this item will list alternatives for your consideration. The alternatives that we have identified are: 1. Accept the bids and award a contract to the low bidder, Pump and Meter Service. 2 . Accept the bids and award a modified contract to the low bidder, Pump and Meter Senrice delaying portions of the work until next year and budget the difference in the 1994 budget. 3 . Reject all bids, solicit quotes for the removal of our existing tanks and purchase all fuel from the pumps of a vendor such as Dakota County. The pros and cons of each will be discussed. RECO2�lENDED ACTION: None /�i�dti �""� �� iQS �— � COLTNCIL ACTION: 2 �'' ClTY OF ROSEMOUNT MONTH: w� YEAR: 9l`� BY: UNLEADED M011�ILY GAS USAC� REPORT DEPARTMENT GALLONS USED ENDtNG REGISTER READtNG POLICE ��(. . 7� �3 (r c{�O� FIRE �S ° BEG[NNING REGtSTER REi4DtNG MAINTENANCE/BUiLDING/PARKS yb7.� .� �3� � 8 (p ADMINlSTRATION TOTAL GALLONS CONSUMED ) / 3 �� TOTAL GALLONS FECORDED �/ CpQ' TOTAL GALLONS: + OR - - /.�•� %� REGULAR MONTHLY GAS USAGE REPORT DEPARTMENT GAILONS USED E�,DtNG REGISTER READ{NG POLICE FIRE BEGINNING REGISTER READiNG MA(NTENANCE/BUfLDING/PARKS ADMINISTRATION TOTAL GALLONS CONSUMED TOTAL GALLONS RECORDED TOTAL GALLONS: + OR - DiESEL MONTHLY GAS USAGE REPORT � Q DEPARTMENT GALLONS USED_ ENDING REGlSTER READtNG POLICE ,. . - . ., - . - . ,:, ; � �3 FIRE `- - - ��.° ; ' BEGINNING REGISTER READING . _ _ , MAINTENANCE/BUILDiNGJPARKS 1y�1.3 � = . ` 6��-' 8 : . . . ; ... :: _ ADMINISTRATION- ; _ � TOTAL GALLONS CONSUMED ., --- ,�.- , . ,. - __. . : _ .. _ � . _ � _ : � . , .: .. �, _ : � �� _ ..,_ _ ,��d. . . :. . -.��- = ' TOTAL GALCONS RECORDED -�: �- � - TOTAL GALLONS: .+ OR -<-__ - �._. — . _ .. . ._ _ .,.:, �. �� _ - : - - � . ..- � : _ , - , - ..�. . _ , . „y _ , ��. , � : ;; * b _. �• ^ ' _ ,,;-. , _w _._ . _. ... __� ' ' ' 02-09-1994 11:55 612 438 2618 WAYNE TRANSPORT P.02 TI�ANSi��i1�` 9 Feb rua ry� 199�1 Michael Widstrom City of Roaemount 2875 145th 8t. W Roaemount, MN 55�68 RE: unaate loading arsat Dear Mike� _ This is a fallow up let�or ta our aonveraation on 2-3-94 which I stat�d that th� fue1. un].oad�ng pipe ia �oo hiyh and very UNSAFE: It may aleo be montfoned thet your �nloa�din� area► daes not meet M-P-C•A• new criteri�. I am not the ane whv enforce� this. My only concern is tha�t the pfpe muat bn cut oft to dra�in prop�rly when vur drfver diaconnMcta f rom our trailer. If thi� ia done, you may w�►nt to see how effeative it wou�.d be to upddte your facfli�y for the proper av�rflaw pratectian. This matter muat be re*oZved or aur company will not be eble ta continue to delivewy to you_ If you have �ny queation cancerning the statements m�de above please call me at 1-�00 9-29d3. Sincerely. Timott,y J. 8$kry WAYNE TRANBPQRTS� IHC. S�eifety Di resctor cc: �7va Eschanbacher Wayne Transprota�. Inc. cliff Guq�iaberg Wayns Transpdrts, Inc 3180 Eost 117th Strsd Inwr Grov�lialphts,Minnua�55Q77-b940 24 Meur Phon�{41�}{��•642Z WATS(Q00)994-2963 Offfca!'hane(d12)43B-e�i19