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Home My WebLink About3. Interview of Candidates for Port Authority � � � � �;�_ �1TY OF ROSEMOU NT Za�S-`;TMt""eetWeSt P:O.Box 510 Everything's Coming Up Rosemount!! R 55o6s os�oN Phone:612-4Z3•4411 Fax:6T2-423-5203 MEMORANDUM DATE: May 27, 1994 TO: Mayor McMenomy Councilmembers Anderson, Busho, Staats, Wippermann FROM: Thomas D. Burt, City Administrator SUBJ: Port Authority Interviews The attached are provided for your reference in conducting the interviews for the Port Authority appointment: L Questions you may want to use. . 2. Applications 3. Job description 4. Policy The term for this vacancy expires January 31, 1996. . . . � Pnnt d on rrcY kd Paper . m nlin,u3(1'° ,wsf �ia mer ttrriais. INTERVIEW QUESTTONS 1. Please provide us with a summary of your background and involvement in the community. 2.** What civic or volunteer organizations are you a member of? 3.** What is your present occupation? Would your occupation cause any conflict of interest if you were appointed to the Port Autharity? 4. Tell us what you feel your role should be as a member of an advisory committee. 5. What is your main reason for applying for this appointment? In other words, are you basically interested in serving the community or do you have a specific motivating issue that is compelling you to apply for this position? 6. In your opinion, what are the three most important responsibilities an advisory committee member has towards his/her community? 7. Why do you feel that you would be a good person to represent the opinions and concerns of the City? 8. What expertise, special e�erience, etc. do you have that would assist you in a position on an advisory committee? 9. With the prospect facing us of limited funding, and yet many special demands upon our economic development resources, list some of the priorities that you would use to set the course for economic development in 1994 and the coming years. 10. What is your experience as it relates to economic development? 11. As a leader in the community who serves as a member of the Port Authority, you will be asked to identify and support the role that economic development plays in an overall healthy community. List two of the values that are most important to you regarding economic development. 12. What involvement, if any, have you had with the Rosemount business community, Chamber of commerce or Northern Dakota County Chamber of Commerce? 13. Are there any particular issues that you see facing the community concerning economic development? 14. What relationship do you think is needed between the Port Authority and City Council? ** These questions shauld be asked per city policy. T Policy AD-1 Page 5 CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Community Center Parks & Recreation Planning Port Authority � Utilities Other Explain: Name V /7�i��C� � :l /�SS2n Address 1v�-�3U �/)G� G?� O� J�1'Y't /— S��D�� Phone y�3-l3 Q� Available at work? /��hone /�/�' Have you had an apportunity to read the Commissione s Code and Job Description for this commission/committee? Yes No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. �C �i !'� (/Y`� Ko,f�nv�n � .r��✓�t'S �s S7YT�Q, �✓c/c'.'fi�G+' E�co/1cm�� P �''�S/d�/1 �Q� �gS� 7�j [k. 4 �/P9 l7h y Cc.m/I�vr�i 1�i. 7�i/s crih � �.nn� LUr � �C.�V'/ GDl'�S�STan�,QvI�uPS � �I.0 YQAG��f�/�en/'C�� (��G1 1l,v/) 1,7� 77�r' �C Al!/�L�Y1'►tn� Ul` �e %lJ.f'i//LP1 ,Plrf^,L 4'J�' �/��/" Orv�r77�3 i�i��r �Is'� ��"�rin��i�ri ` ,L7��. �r� �1�rPs' s�i�v�Gl�tr1�Y'� 1/� CF�1IUY�G�Un 1.vi lh G�7/v�' ..�i� 1��ulS' 7�' Gj''PC1'TP' Ci CD�ic�.('iv�- p/�i�l. ..� ��c� ..� cAn dr�� i� � �r, � ��e e� ri�r�c�c t?�'�� pCCvmP1�'s� -�1►�'s• � Thank you! You will be contacted regarding this application.` � , Policy AD-1 Page 5 CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Community Center Parks & Recreation Planning Port Authority ,X- Utilities Other Explain: Name � /7E`'� ��"'U-�l�--SO/I Address ��OCS �/�t�� t�/ Phone��ja� �� Available at work? Phone 7"��JrOD,.,� � Have you had an opportunity to read the Commissioners Code and Job Description for this commission/committee? Yes � No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. Thank you! You will be contacted regarding this application. May 20, 1994 To Whom it May Concern; i was raised in Rosemount and have an interest in it's successful deveiopment and re-development to meet the needs of all the residents of Rosemount. My objectivity wouid not be clouded by any special interests as I have no personal or business ties that could effect my decision making. I would look forward to the challenge of learning more about the authority and researching the necessary information that would be needed to insure a fair and equal decision for all persons and/or businesses coming before the port authority. Thank you for your time. Renee Stevenson 14600 Cameo Avenue Rosemount, MN 55068 � Policy AD-1 �_ 4� � Page 5 --�r CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Community Center Parks & Recreation Planning Port Authority �/ � Utilities Other Explain: Name V ��JiI�' S �4'i�G-��iG` Address / �3 ��,��`=G�,�G/� Phone �vZ-,� o�-l�'�� Available at work? Phone Have you had an opportunit�r to read the Commissioners.Code and Job Descxiption for this commission/committee? Yes !�� No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application` or attach a statement if necessary. � . r� � �^ . r . . . � � �, . . � � �J'�/��, . . �-- r �. Q--. < ' � ��M .- - �/�///f ,`/T/ r . . . ` �i^.'i��' "�% � , C G j � •' . . / ! Thank you! You will be contacted regarding this application. . � P�J � f� Policy AD-1 �v Page 5 CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Community Center Parks & Recreation Planning Port Authority 1/'� Utiiities _ Other Explain• Name � ��1� ��1.� �� {�J4'/11�' � 5�'_ Address �-�od �,(/, [30� �� i'�a5�1?ou�/?, �t�l��s"d6c�` Phone ��.,� � Available at work? � Phone ��—�.�.�"'d Have you had an opportunity to read the Commissioners Code and Job Description far this commission/committee? Yes l/ No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. ��d Sd1�9��ir/� r.tl i��f r4 �r�S�'.r��s ��'9C�c�if'�u•�v'c�l �J�,lic'�} � �t1r ou��;/ �} sl,��s ,��.�D,9��_� i� ��s. �� 6��t/ i.�i Vc�L a�� / e:c�.� d�i�q s :�1 �E as�iyrcyr,r�i � 19-�r/c� P,7�"1f�J4 �°�mmd.d�i�� -f.4�� /:d�d �'�,� �Ai�7�� l� { �a��.._"�'CL y�'f X1� �� ca��'G'�'S:�,Als i:�t/ `Th�F_ �,rJG�.f=/4,9� a� �i��.1��',�1,G' . �C.//t�i�'��,�.��j�f��'T�""n ��1�c�o �a� �I1$n�I�1�r2 rrr:vl r(.r/ t��_��T�-jF ��ri�.�7"GL�rfl�f� 1,J{►T t-�- ll'77h��'Q �'�o PL�- �}s i�} r�1�-m= � f��/c�u� o�� G'-�'y C��v�� r��r� �� r4T�`�F� Y u��L�. S� g o a� -7"p �va��:' !��r-�J-a Thank you! You will be contacted regarding this application. . � Policy AD-1 t, Page 5 � �� J CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Community Center Parks & Recreation Planning Port Authority � Utilities Other Explain- Name ,/�� r I�. �'�,� ' �'P 1(� � Address � 'I'�� P � -�-T �J'P . Phone��j - �a 3`1' Available at work? � Phone ��' -c�-�q� ` Have you had an opportunity to read the Commissioners Code and Job Description for this commission/committee? Yes � No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. � . � � .siY- �t.,,,,�_ C` (�-.Q►-a,1.J� /�-�,Cl �v1.,.ti i f-��1 ��V/� .c�4.�1"L��..�:. . . � � . . . . � � � .. � . � . � � ` . . �\ ~ ..�( � �-,q- . ��CLY_1G�4.�! 1��.� � P�... �Q• �Q 1 ar-��--��11 T_'�� .��.,� (I � . Thank you! You will be contacted regarding this application. Policy AD-1 Page 16 ROSEMOUNT PORT AIITHORITY The Port Authority (the "Authority") is a commission which is appointed by the City Council . The purpose of the Authority is to advise and make recommendations to the City Council regarding housing, redevelopment and economic development projects and implement those development projects. The Authority is expected to work closely with the Administrative, Planning and Finance Departments of the City of Rosemount. ORGANIZATION: The Authority consists of seven (7) members who are appointed by the City Council for six (6} year terms . It is comprised of a minimum of two (2) City Council members with the remaining five (5) members being either City Council members or Rosemount citizens . The chair is elected annually by the Authority at an "Annual Meeting" . Meetings are held twice a month. Special meetings may be called by the chairperson. MEMBERS ROLES: ' The work of the Authority covers a broad range of issues . While many issues must be acted on quickly, others are very involved project issues and take time to carry on to completion. The wide variety of issues causes regular attendance and participation by members to be essential for the completion of necessary tasks . Occasionally, the formation of "task" groups (often an Authority member and staff inembers) becomes necessary to look into or work further on more complex issues . Assignment to these groups is voluntary. Perhaps the most significant responsibility the members have is to keep an open mind to all issues_ Listening, learning and discussion of issues are important qualities of commissioners . Decision making should be based on information gathered and what can be seen as working towards the betterment of the City. Maintaining objectivity in the face of special interest groups is often difficult, but essential for a balanced approach to economic development. Both long term objectives and short term benefits should be considered on all issues . Although the Authority acts as a group, debate and divergent view points among commissioners are expected and desirable. However, personal viewpoints are not to be represented to outside organizations/individuals as being of the Authority, the City or any City departments , Special interests, which may not represent the betterment of the community, must remain separate from the commissioners' obligations . Conflicts of interest must be avoided and will not be tolerated. Policy AD-1 Page 17 Port Authority Page 2 RESPONSIBILITY / AUTHORITY: The Authority has the powers granted under Minnesota Statutes, Section 469 , et seq. , Section 462 and Section 472A.10 . This includes all the powers of a housing and redevelopment authority, an economic development authority and a port authority. The Authority is a creation of the City Council with the . responsibility of economic development. The Authority reviews proposed economic development projects, oversees �Rosemount Redevelopment District Number One and Rosemount Development District Number One, and advises the City Council on, and/or participates in, special programs such as grants and other funding available to encourage economic development within the City of Rosemount. STAFF: The City Administrator acts as the Executive Director of the Authority. The Economic Development Goordinator acts as the Assistant Director of the Authority. The Planning Director and Finance Director also work very closely with the Authority. ' The Rosemount City Administrator oversees the day to day and long term operations of the offices of the City of Rosemount. As this position relates to the Authority he/she is the Executive Director (the "Director") . The Director acts as an administrator of economic development activities, budgets, and as a liaison to the City Council for the recommendations made by the Authority. He/she provides direction and input to the Authority concerning economic development projects and programs . It is also the Director' s responsibility to attend regularly scheduled and special meetings of the Authority and to assist in the deve,lopment of ineeting agendas . The Economic Development Coordinator prepares information regarding proposed economic development for presentation to the Authority. He/She is required to attend all regularly scheduled and special meeting of the Authority. The Economic D'evelopment Coordinator develops meeting agendas and prepares packet materials for all Authority meetings . The Economic Development Caordinator also performs research for projects and programs brought before the Authority. . Policy AD-1 Page 18 ROSEMOIINT PORT AIITHORITY JOB DESCRIPTION / OUALIFICATIONS QUALIFICATIONS : Applicants must . . . 1. Be a resident of the City of Rosemount 2 . Have a willingness and dedication to commit both time and personal energy to the Authority. 3 . Have an interest in housing and economic development issues {commercial, retail, industrial development and redevelopment) . 4. Have a desire to provide a broad range of economic development services to the citizens of Rosemount. 5 . Have an interest in and knowledge of the community of Rosemount. 6 . Recognize that economic development fulfills a vital role in the quality of life for both the business persons and citizens of Rosemount . 7. Have a willingness to seek and accept input from citizens, organizations, and those directly affected by housing and economic development projects within Rosemount . 8 . Have the ability to maintain an objective approach to economic development issues which come before the Authority. RESPONSIBILITIES : Applicants must . . . 1. Attend and participate in regularly scheduled meetings and special meetings . 2 . Attend and participate in appointed study committees which may be required to conduct the affairs of the Authority. 3 . Work closely with City Staff, the Planning Commission, and the City Council . 4 . Review and make recommendations concerning housing ,and economic development and those programs which assist this development. 5 . Annually elect a chairperson to the Authority. 6 . Annually review the Authority budget, providing suggestions to staff. PORT AUTHORITY COMMISSIONERS REPORT TO: 1. City Council PERFORMANCE AND EVALUATION: 1. Self evaluation by the Authority. 2 . Regular attendance and participation. 3 . Knowledge and satisfaction that the Authority is fulfilling a vital role in the community. Policy AD-1 Page 19 - Port Authority Job Description/Qualifications Page 2 DUTIES OF CHAIR: 1. To preside over regularly scheduled and special Authority meetings . 2 . To call special meetings of the Authority when required to conduct the responsibilities of the Authority. 3 . To act as spokesperson for the Authority. 4 . To assign members to special task committees. 5 . To advise and consult with individual members concerning their participation on the Authority. DUTIES OF THE EXECUTIVE DIRECTOR OF THE PORT AUTHORITY TO THE AUTHORITY: 1. To act as an administrator of economic development activities, budgets, and liaison to the City Council for the recommendations made by the Authority. 2 . To provide direction and input to the Authority concerning economic development projects and programs. 3 . To attend regularly scheduled and special meetings of the Authority. 4. To assist in the development of ineeting agendas . � DUTIES OF THE ASSISTANT DIRECTOR OF THE PORT AUTHORITY TO THE AUTHORITY: 1. To assist in the development of ineeting agendas and to prepare packet material for all Authority meetings . 2 . To perform fundamental research for projects and programs before the Authority. ' 3 . To attend regularly scheduled and special meetings of the Authority. Policy AD-1 Page 20 PORT AUTHORITY FOR YOUR. INFORMATION: By-Laws . A legal document outlining the powers and procedures of the Rosemount Economic Development Authority. Community Development Block Grant (CDBG) : A grant program administered to the City of Rosemount through the Dakota County Housing and Redevelopment Authority. The funds are intended to be used for the elimination of slum and blight (redevelopment) . Comprehensive Guide Plan: Required by the Metropolitan Council, the City of Rosemount prepared a "Comprehensive Guide Plan" for the City. Information regarding industrial, commercial, and retail development can be found in various segments of said plan. Fundina• Funding for the Rosemount Port Authority comes from property taxes generated through tax increment financing and through various grant programs from Dakota County and the State of Minnesota. P.U.D. A planned unit development is an agreement between a City and developer/land owner to develop the land included in the agreernent according to a specific criteria; including residential densities, park land, and commercial/industrial areas, with a proposed time frame for development . Rosemount Development District Plan: A document adopted in 1990 outlining contiguous areas throughout the City of Rosemount targeted for economic development. This district includes the original Redevelopment District . Rosemount Redevelopment Plan: A document adopted in 1979 targeting the Rosemount Central Business District and surrounding contiguous areas for housing and economic development. Rosemount Zoning Ordinance: All of the land within the City of Rosemount is zoned for specific uses to promote compatible land uses and the orderly development of the City. Tax Increment Financina (TIF) : A method of financing public and/or private development projects, involving a freeze by a local government of the tax base within a designated district; the revenues generated by reassessment or new development are placed in a special redevelopment fund to finance community improvement projects (ie: Rosemount Redevelopment District Number One and Amendments I-V, and Rosemount Development District Number One) . August 3, 1993 CITY OF ROSEMOUNT � POLICY TITLE: COb�iITTEE SELECTION POLICY POLICY NUMBER• AD - 1 PROPOSED BY: ADMINISTR.ATION DATE APPROVED BY CITY COUNCIL: December 3, 1991 DATE AMENDED BY CITY COUNCIL: August 3, 1993 PURPOSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Committees . This policy will set a regular and formal recruitment and selection process for eligible members to all City Council Commissions and Committees . It will provide applicants for Citizens Advisory Commissions and Committees with basic information on the , application procedures and the appointment process . POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and Committees . The Commissions and Committees shall be advisory bodies to the City council, charged with the responsibility of researching, reviewing, and making recommendations on related issues . PROCEDURE 1. The following Commissions sha11 be appointed by the City Council and shall meet on the days designated below: Days & Times of Meetings Community Center Commission 7: 00 p.m. - 2nd Thursday of each month Parks & Recreation Committee 7:30 p.m. - 3rd Monday of each month Planning Commission 5 : 00 p.m. - 2nd and 4th Tuesday of each mo. Port Authority 5 :15 p.m. - lst & 3rd Tuesday of each month Utilities Commission 6:30 p.m. - lst Monday after the ist Tues. of each month Policy AD-1 � Page 2 Length of Terms - Community Center Commission 3 years Parks & Recreation Committee 3 years Planning Commission 3 years Port `Authority 6 years Utilities Commission 3 years 2 . A11 persons making application to the City Council for a position on a Citizens Advisory Commission or Committee shall be residents of the City of Rosemount. 3 . Persons interested in being considered for appointment or reappointment to a City Commission or Committee shall complete an "Application for Appointment to City Committee or Commission" form furnished by the City. 4 . Appointments to expired terms shall be made annually by the City Council at their second regular meeting in January. All members, regular and alternate, shall be appointed to terms as designated above, however, the term may be terminated early by the Council . Each member shall serve a maximum of three terrris, effective with those members appointed January, 1991 and after. Compensation for members shall be set by the City Council . 5 . When an individual' s regular employment may potentially cause a conflict of interest with the normal items of business of a City Commission or Committee, he or she shall divulge such possible conflict in writing prior to the consideration for appointment . Prior to making an appointment, the City Council shall determine whether or not such potential conflict of interest would preclude the appointment of the applicant . 6 . Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City Commissions or Committees . 7. No permanent full-time or part-time City of Rosemount staff employee shall hold a regular voting position on any Commission or Committee except that a staff inember may serve as an ex-officio member. 8 . An effort shall be made to have a diversity of professions and occupations represented on all Commissions and Committees and, as a general guideline, at no one time should one-third of any one Commission or Committee be comprised of individuals of like professions or occupations . ., � � � � � � � Policy AD-1 Page 3 9 . As a general guideline, the members of each Commission/Committee should be comprised of inembers representing a wide range of civic groups and interests . 10 . Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, missing three consecutive meetings or attendance at less than 750 of the meetings in a six-month period will cause the Committee/Commission Chairman to review the nature of the absences and, pending the outcome of that review,` it may be necessary to forward a recommendation to the City Council that the member of the Committee/Commission be removed for poor attendance. 11. Alternate members may be appointed and are considered as members in training and shall act as regular voting members in the absence of any regular member. Mid-term vacancies shall temporarily be filled by the alternate if appointed for the unexpired term. The alternate shall apply and be considered for regular membership on the commission along with any other applicants . If alternates are not appointed vacancies would be filled following guidelines set in this policy. 12 . Commission/Committee members may be removed from office at anytime for good cause by the City Council. RECRUITMENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment . Should the individuals merit reappointment, those persons will be contacted to determine if he/she wishes to seek reappointment . New applications should be completed by the incumbents . Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and applications will be accepted from all interested citizens of Rosemount . Thirty days prior to the e�iration of commission terms, the City Council will meet to review all applications and interview applicants, ineluding incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall be those who in judgement of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission' s responsibility. EFFECTIVE DATE This policy will go into effect the day following its adoption by the City Council of Rosemount, Minnesota.