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Home My WebLink About8.b. Community Center ReportCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION PORT AUTHORITY COMMISSION MEETING DATE: MARCH 2, 1993 AGENDA ITEM: MULTI-PURPOSE ARENA/ AGENDA SECTION: PROJECT UPDATE EXECUTIVE DIRECTOR'S RPT PREPARED BY: STEPHAN JILK, CITY ADMINISTRATOR AGENDA ■ A `) # 8B ATTACHMENTS: MEMO AP This will be a verbal report on the status of the Armory and Community Center project as it relates to the construction of the facility, the decision City Council has made relating to the operation of the facility, the completion date of the arena portion of the project and a general progress report. Please review the attached update report for specifics and I will attempt to verbally provide you with additional information pertinent to this project. RECOMMENDED ACTION: None at this time. PORT AUTHORITY ACTION: ROSEMOUNT COMMUNITY CENTER UPDATE MARCH, 1993 REPORT #3 FROM: STEPHAN JILR, CITY ADMINISTRATOR Construction Construction is proceeding _along well. Work is actually a bit ahead of schedule. Please refer to the attached drawing. Lower level walls are complete in the Phase I area on the west, north and east sections. Footings have been poured in Phase 2B (Armory North and footings are to be poured in the Community Center (Phase 2A) the week of March 1. That footing schedule is almost a month ahead of time based on the existing schedule. Structural steel for the lower level of Phase I should be on site next week. No delays on the work schedule have been experienced. Proiect Schedule Please refer to the schedule (attached) provided to you on February 2, 1993. This schedule has not been changed and is still based on an arena completion of December 15, 1993_ Project Completion Move Un In our request to receive a cost estimate to move up the completion date of the Arena to December 15, 1993 the contractor had provided a cost estimate of $51,000 based on the additional cost put together by the subcontractors. These costs have been challenged and the cost increase estimate of $7,000 to $10,000, put together by our cost analyst has been provided to the contractor. I have conducted a cost analysis of the revenue and expenses related to the operation of the arena to determine what our break even point would be in deciding whether to move ahead with a "move up" completion of the Arena. Based on this review it is apparent that based on our budget used to develop financing for the project we would experience the following: 1) Weekly revenue of $7,973. 2) Weekly operating expense of $3,790 3) Net Revenue for each week of $4,183 4) To cover an additional cost of $51,000 would take 12 weeks to recover 5) To cover our additional cost of $10,000 would take 2.4 weeks to recover. 6) We are looking to move the schedule up by some seven weeks so we could expect a net income of $29,281 difference between a completion of Feb. 4 and Dec. 15 Rosemount Community Center Update Page 2 7) If the Arena is not open until Feb. 4th we may experience a greater loss than seven weeks net revenue because some ice users may not be willing to book ice at all in 1993-1994 if they can't get in earlier - that is they may likely just go to another arena for the season. So our actual "net loss may be greater than just a seven week net. That cannot be determined until we experience it. At this time the contractor is reviewing our cost analyst's numbers and on Monday, March 1, we will be meeting with him and representatives of all subcontractors, the architect and the cost analyst. We should have a final cost for consideration by Tuesday evening. I believe, at this time, based on our cost analyst's numbers and the fact that the project is slightly ahead of schedule now that we should be able to get the December 15th completion date with a cost that is acceptable. Jan. 1993 February March April ARMORY SCHEDULE Construction - Building Construction — Utilities Water, no activity - Sewer, no activity - Highway 3 Improvements - plans being made Relocation - Port Authority approves quick take of properties Port Authority receiving/reviewing relocation payment requests Staffing Consider alternates for Administration Construction - Building - Consider "move up" schedule - Construction Continues Construction - Utilities - Water, no activity - Sewer, no activity Storm, Plans being made - Highway 3, Plans being made Relocation - Schedule Public Hearing for Quick Take - Continue to negotiate for purchase/relocation Staffing Approve facility management structure Authorize Hiring of Manager Construction - Building Start up for 'move up" schedule - Construction Continues Construction - Utilities - Water, no activity - Sewer, no activity - Storm, Complete design, advertise for bids - Highway 3, Complete design, authorize bids Relocation — Continue to negotiate for purchase/relocation - Demolition Bid/Specs developed Staffing Accept applications for Manager Position - Select applicants for interview Construction - Building - Construction Continues Construction - Utilities - Water, work continues - Sewer, work continues - Storm, Construction Contract Awarded - Highway 3, No activity 1 (April cont) Relocation Staffing Relocations concluded - Property is officially acquired - Advertise for Demolition of Properties - Conduct Interviews May Construction - Building - Construction Continues Construction - Utilities - Water, Construction Continues - Sewer, Construction Continues - Storm, construction begins - Highway 3, Construction Contract Awarded Relocation - Demolition of properties on Hwy 3 Begins Staffing - Manager Hired June Construction - Building - Construction Continues Construction - Utilities - water, complete - Sewer, complete - Storm, complete - Highway 3, Construction Begins Relocation — Demolition complete Staffing Other facility staff designated July Construction - Building - Construction Continues Construction - Utilities - Water, complete - Sewer, complete - Storm, construction continues - Highway 3, Construction Begins Relocation - Completed Staffing - Advertise for other facility staff positions August Construction - Building - Construction Continues Construction - Utilities - Water, complete - Sewer, complete - Storm, construction continues - Highway 3, construction continues Relocation - Completed Staffing - Applications received and interviews held for other positions 2 September Construction - Building - Construction Continues Construction - Utilities - Water, complete - Sewer, complete - Storm, construction continues - Highway 3, complete Relocation - Completed Staffing - Other facility full-time staff hired October Construction - Building - Construction Continues Construction - Utilities - Water, complete - Sewer, complete - Storm, construction continues - Highway 3, complete Relocation - Completed Staffing - All facility full-time staff hired November Construction - Building - Construction Continues Construction - Utilities: Completed - Water - Sewer - Storm - Highway 3 Relocation - Completed Staffing - Complete Hiring December Construction - Building - Arena Open for Operation - Construction on remainder continues Construction - Utilities - Completed Relocation - Completed Staffing - Completed Hiring Jan. 1994 Construction - Building - Construction Continues February Construction - Building Completed - Entire Facility Grand Opening 3 Rosemount Armory/Community Center 1993 1994 (Shaded area shows start of project to finish)