HomeMy WebLinkAbout4.l. Donation Expenditure for Leprechaun Days u d a
CITY OF ROSEMOUNT
EXECUTIVE StT1�IlKARY FOR ACTION
CITY COUNCIL MEETING DATE: July 20, 1993
AGENDA ITEM: AGENDA SECTION:
Expenditure Approval From Donation Account Consent
PREPARED BY: AGENDA NO.
Sue Walsh, Administrative Assistant Add-On
ATTACHI�lENTS: Donation Revenue Worksheet and APPROVED
Leprechaun Committee Request Letter
�
This item is before Council to receive approval to expend monies received
by the City in donations from various organizations such as the Jaycees,
Lions and Knights of Columbus to pay for Leprechaun Days activities. The
Leprechaun Committee is coordinating all activities and has put together a
list of all expenditures that will be incurred that the donations we have
received should be covering. They have agreed to pay these bills and have
us give them one check for the total amount . According to our ponation
Policy F-2, requests for expenditures from a designated donation account
must be approved by the City Council . The attached worksheet explains all
of the steps being taken.
RECONII�lENDED ACTION:
Motion to approve the expenditure of $8, 860 . 00 for Leprechaun Days
activities and to approve amending the budgets as outlined on the
attached donation revenue worksheet .
COUNCIL ACTION:
� �- � �., � �
CITY OF ROSEMQUNT
EXECUTIVE SiTI�Il�I�RY FOR ACTION
CITY COUNCIL MEETING DATE: July 20, 1993
AGENDA ITEM; AGENDA SECTION:
Expenditure Approval From Donation Account Cansent
PREPARED BY: AGENDA NO. /�
Sue Walsh, Admin.istrative Assistant Acid-On !. ,� �
ATTACHI�2ENTS; Donation Revenue Warksheet and APPROVED
Leprechaun Committee Request Letter
,
This item is before Council to receive approval to expend monies received
by the City in donations from variaus organizations such as the Jaycees,
Lions and Knights of Columbus to pay for Leprechaun Days activities. The
Leprechaun Cammittee is caordinating all activities and has put together a
list of all expenditures that will be incurred that the donations we have
received should be covering. They have agreed to gay these bills and have
us give them one check for the total amount. According to our Danation
Policy F-2, requests for expenditures from a designated donation account
must be approved by the City Council. The attached worksheet explains all
of the steps being taken.
RECOMMENDED ACTION: -
Motion to approve the expenditure of $8, 860 . 00 for Leprechaun Days
aCtivities and -to approve amending the budgets as outlined on the
attachec� donation revenue worksheet ,
COUNCIL ACTION:
,
DONATI�N REVENLTE WORRSHEET
RECEIP'1' OF DONATION
Donation Received on:
Amount Received: $
Receipt # for D�nation: �
Purpose of Donation: �
Account � for Danation: 101-22223
(Must be Liability � assigned for each individual Department)
EBPENDITIIRE OF DONATION
Aa►ount to be Spent: $ 8,860.00
To be Spent from Acct �: 101-45100-01-530 �
(Must be Expenditure # corresponding to individuai Department)
Purpose of Expenditure: Leprechaun Days Activities
AMENDMENT OF BIIDGETB
Amend Donation Revenue Acct #101-36230-q0-000: $ $,$60.00
Amend Expenditure Acct � 101-45100-01-530 : $ 8,860.00
(The twa dollar amaunts should be the same)
GEN£RAL JOIIi2NAI� ENTRY T0 ADJIIST DONATION LIABILITY �
Debit: 101-22223 (Donation Liability #) $ 8�860.QO
Credit: 101-36230-00-000 $ 8,860.00
Credit: 101-29300 $ 8,860.00
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on 7`-20-93
. .
, , „
The LeprQchaun Committee is requesting the releasing
of funds for the following:
Fireworks-----
This should be 2 City of Rosemount checks 1-$300Q. & 1-$3000.
The one $3000.00 check should be sent to •
Remote Effects Systems, Inc.
P.O. Box 483 Shakopee , Mn. 55379
The other $3000.00 check needs to be available for Sat. July 31 , 1993.
One check may be written out to the Leprechaun Day Committee
to be used for the follwing:
Button and brochures--= Art Design $1100.QO
Street Dance Sat . night "The Nerds" $24Q0.00
Golf Tournament Southern Hills $2880.00
Sun. afternoon entertainment Splatter Sisters $300.00
Insurance rider on tent Toombs Insurance $180.00
Advertising in local papers $100Q.00
Tent Rental Apres , Inc. $1Q00.00
. Total $8860. 00
Thank Youti � � �