HomeMy WebLinkAbout6.f. Receive Bids and Award Contract-Steeple Center RestorationEXECUTIVE SUMMARY
City Council Regular Meeting: April 4, 2017
AGENDA ITEM: Receive Bids and Award Contract –
Steeple Center Restoration
AGENDA SECTION:
Consent
PREPARED BY: Dan Schultz, Parks and Recreation
Director AGENDA NO. 6.f.
ATTACHMENTS: Recommendation Letter and Exterior
Maintenance Study APPROVED BY: LJM
RECOMMENDED ACTION: Motion to receive the bids for the Steeple Center Restoration
project and award the contract to the low bidder, Versacon Inc., in the amount of $290,000.
ISSUE
In 2014, the City conducted an exterior maintenance study of the Steeple Center building (former church).
The goal of the study (attached) was to review the exterior envelope of the Steeple Center facility looking
at exterior walls, windows, roof, trim and other exterior building elements. The review included looking at
areas where materials or finishes are missing, worn, broken, peeling or otherwise in need of repair.
The City recently encumbered funds in the amount of $265,000 that had been in the CIP Budget to fund
the project. The project was recently publicly bid. There were a total of five prime bidders on the project
list. Bids were received for the project on Tuesday, March 21, 2017, and were opened and read aloud. A
total of three bids were received. The bids were checked for mathematical accuracy and tabulated. The low
bid was submitted by Versacon Inc. in the amount $290,000. Listed below are the bid results:
Contractor Contractor
Verification Of
Compliance Total Bid Price
Unit price
# 1
Masonry
Repointing
Unit Price
#2
Cast Stone
Versacon Inc. Yes $290,000 $19.00/lin ft $275.00/sq ft
Derau Construction Yes $309,200 $15.00/lin ft $495.00/sq ft
MN Construction No $348,400 $19.60/lin ft $456.00/sq ft
The unit pricing for bid alternate #1 and #2 will be used if additional masonry repointing or cast stone
work is needed.
SUMMARY
Staff is recommending the City Council accept the bids and award a contract to the low bidder Versacon
for the Steeple Center Restoration Project for the amount of $290,000.
P:\PROJECTS\2016\16020\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433
MEMORANDUM:
PROJECT: Steeple Center – Exterior Maintenance Project
CNH NO: 16020
DATE: March 23, 2017
TO: City of Rosemount - Mayor and City Council
SUBJECT: Bid Results Summary and Recommendations
The following is a summary of the bidding process and results, review of the apparent low bid
general contractor and recommendations for City Council consideration for the Steeple Center
Exterior Maintenance project.
Bid Process
The pre-bid process went smoothly and there was multiple general contractor as well as
subcontractor interest in this project. There was a pre-bid conference to review the project with the
bidders and multiple questions from bidders during the bidding process.
Bid Results
The bids for the Steeple Center Maintenance Project were received on March 21, 2017, based on the
plans and specifications developed by CNH Architects. The bids were opened and read aloud to all
in attendance. There were three bids submitted by general contractors as shown in the table below.
General Contractor Base Bid
Versacon, Inc. $290,000
Derau Construction $309,200
Minnesota Construction $348,000
As noted above, the bids were within a standard distribution with the apparent low bidder, Versacon,
Inc., being 6% below the next bid. The low bid is within 7.5% of the preliminary cost estimate,
reasonably close for a project of this small size and variety of repairs.
Apparent Low Bidder
CNH Architects has interviewed Versacon, Inc. to discuss their comfort level with their bids and ask
some general qualification questions. They noted that they had a good understanding of the project
and was very comfortable with the bid they submitted.
Versacon, Inc. was founded in 2008 and is located in Brooklyn Park, MN. They have a broad
experience in construction of commercial as well as public buildings. CNH regularly receives bids
from them on other public projects we have designed, however we have not directly worked with
them in the past.
ARC
H
I
T
E
C
T
S
P:\PROJECTS\2016\16020\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
Recommendations
Base Bid - $290,000:
CNH Architects considers this bids to be competitive and of good value. We have interviewed the
low bidder and found them to be responsible and responsive to the documents. Consequently, CNH
Architects recommends awarding the contract for the Steeple Center Exterior Maintenance Project to
the low bidder, Versacon, Inc.
Respectfully Submitted,
Quinn S. Hutson, AIA, LEED AP
Principal
CNH Architects, Inc.