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Home My WebLink About6.j. Declare Cost Set Hearings - 2017 Street Improvements Project, City Project 470I:\City Clerk\Agenda Items\Approved Items\6.j. Declare Cost Set Hearings – 2017 Street Improvement Project, City Project 470.docx EXECUTIVE SUMMARY City Council Meeting: April 4, 2017 AGENDA ITEM: Declare Cost / Set Hearings – 2017 Street Improvement Project, City Project 470 AGENDA SECTION: Consent PREPARED BY: Mitch Hatcher, PE, Project Engineer AGENDA NO. 6.j. ATTACHMENTS: Resolution, Map APPROVED BY: LJM RECOMMENDED ACTIONS: Motion to Adopt a Resolution Declaring Costs to be Assessed, Ordering the Preparation of Proposed Assessment, and Calling for Hearing on the Proposed Improvements and Assessments for the 2017 Street Improvements, City Project 470 BACKGROUND The 2017 Street Improvement Project includes: Roadway Reconstruction  Shannon Parkway: CSAH 42 to CSAH 46 (1.0 miles) Shannon Hills Neighborhood Mill and Overlay  Cranberry Way: Shannon Parkway to 143rd Street (0.2 miles)  Crocus Way: Cranberry Way to Cobbler Avenue (0.2 miles)  Cobbler Avenue: Shannon Parkway to 143rd Street (0.4 miles)  Clover Lane: Cobbler Avenue to Development Property Line (0.1 miles) Cost and Funding A summary of estimated project costs and proposed funding is provided below: Table 1 - Proposed Costs (includes indirect) Feasibility Report Costs Schedule A1 – Shannon Parkway Improvements $ 724,063.32 $ 838,500 Schedule A2 – Jaycee Park Surface Improvements $ 121,645.54 $ 112,700 Schedule A3 – Jaycee Park Storm Sewer Improvements $ 25,689.00 $ 16,700 Schedule B – Shannon Hills Improvements $ 250,074.00 $ 318,600 Total $ 1,121,471.86 $ 1,286,500 2 Table 2 - Proposed Funding Feasibility Report Funding Street CIP Fund $ 865,298.41 $ 1,020,400 Special Assessments $ 108,838.91 $ 136,700 Parking Lot Maintenance Fund $ 121,645.54 $ 112,700 Storm Utility Fund $ 25,689.00 $ 16,700 Total $ 1,121,471.86 $ 1,286,500 Table 3 – Proposed Assessments Calculated Assessment Feasibility Report Assessment Units Total Assessment Shannon Parkway – Single Family $ 2,060 $ 2,385 3 $ 6,180 Shannon Parkway – Commercial $ 27 / Front Foot $ 31 / Front Foot 2 $ 14,939 Carrollton 2nd Addition $860 $1,100 102 $ 87,720 SUMMARY Staff is recommending Council adoption of a resolution to declare the costs to be assessed, order the preparation of the proposed assessment, and set a public hearing for May 2, 2017 at 7:00 p.m. or as soon thereafter as possible. CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2017 - A RESOLUTION SETTING A PUBLIC HEARING FOR IMPROVEMENTS ON THE PROPOSED 2017 STREET IMPROVEMENTS PROJECT CITY PROJECT #470 WHEREAS, the feasibility report for the 2017 Street Improvements Project, City Project #470 was received and plans and specifications were ordered on December 20, 2016; and WHEREAS, the plans and specifications were approved and the advertisement for bids was authorized on February 21, 2017; and WHEREAS, state statute provides that no such improvements shall be made until the Council has held a public hearing on such improvements following mailed notice and two publications thereof in the official newspaper stating the time and place of the hearing, the general nature of the improvement, the estimated costs thereof, and the area proposed to be assessed, in accordance with the law. NOW THEREFORE IT BE RESOLVED, by the City Council of the City of Rosemount that the public hearing be scheduled to consider City Project #470, 2017 Street Improvements Project, to be held on Tuesday, May 2, 2017 at 7:00 o’clock p.m. or as soon thereafter as possible, in the Council Chambers of the City Hall and that the publication of notice thereof is hereby approved and ratified. ADOPTED this 4th day of April, 2017. William H. Droste, Mayor ATTEST: _______________________________ Clarissa Hadler, City Clerk 1 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 2017 - A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT, AND CALLING FOR HEARING ON THE PROPOSED ASSESSMENT 2017 STREET IMPROVEMENTS PROJECT, CITY PROJECT 470 WHEREAS, a contract has been let for the 2017 Street Improvements Project and the contract amount for such improvement is $934,559.88, and the expenses incurred or to be incurred in the making of such improvement amount to $186,911.98 so that the total cost of the improvement will be $1,121,471.86. NOW, THEREFORE, BE IT RESOLVED by the City Council of Rosemount, Minnesota: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,012,632.95 and the portion of the cost to be assessed against benefited property owners is declared to be $108,838.91. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with general taxes for the year 2018, and shall bear interest at the rate of 2% per annum above the interest rate paid by the City for its bonds from date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection; and BE IT FURTHER RESOLVED by the City Council of Rosemount, Minnesota: 1. A hearing shall be held on the 2nd day of May, 2017 in the Council Chambers at 7:00 p.m., or as soon thereafter as possible, to pass upon such proposed assessment, and at such time and place, all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. The published notice shall state that the Council is meeting to consider the proposed assessment and will state the date, time, and place the hearing, The City Clerk shall also cause mailed notice to be Resolution 2017- 2 given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. The mailed notice shall include: the date, time, and place of the hearing, the general nature of the improvement, the area proposed to be assessed, the total amount of the proposed assessment, that the proposed assessment roll is on file with the City Clerk and that written or oral objections by any property owner will be considered. The notice shall also state that no appeal may be taken as to the amount of any assessment unless a written objection signed by the property owner is filed with the City Clerk prior to the assessment hearing or presented to the Mayor at the hearing. The notice shall state the process and time lines for such appeals and will inform property owners of the existence of any deferment procedures. The notice shall also state: 1) The amount to be specially assessed against the particular lot; 2) Adoption by the Council of the proposed assessment may be taken at the hearing; 3) The right of the property owner to prepay the entire assessment and the person to whom prepayment must be made; 4) Whether partial prepayment of the assessment has been authorized by ordinance; 5) The time within which prepayment may be made without the assessment of interest; and 6) The rate of interest to be accrued if the assessment is not prepaid within the required time period. ADOPTED this 4th day of April, 2017. William H. 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ALBANYAVEALLINGHAMAVE141STST E 140TH ST E ALMAAVEADELAIDEAVEABERCORNAVE AILE SBURY AV E ADRIANCT1 39TH STCROSSMOORCT131STSTAYRFIELDCTAYRFIELDCIRADEL L E AVE138 T H STE ADDISIONAVEALDBOROUGHAVEALMA CIRDODD BLVD125TH CT AULDEN AVE ASHFORDPATHALAMEIDA AVEMXD: T:\GIS\Project\Engineering\CIP\2017\2017 CIP.mxd PDF: I:\GIS\Map_Library\Engineering\CIP\2017\2017CIP.pdf 1,600 0 1,600800 Feet2017 CIP MILL & O VERLAY RECLAMATIO N SHANNONHILLS Jaycee Park