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4.h. Approval for Expenditure of Donated Funds for D.A.R.E.
K � CITY OF ROSEMOONT EBECIITIVE SIIMMARY FOR ACTION CITY COUNCIL MEETING DATE: JUNE 7, 1994 AGENDA ITEM: AGENDA SECTION: EXPENDITURE APPROVAL FROM DONATION ACCOUNT CONSENT PREPARED BY: AGENDA ��� � }, ELLIEL KNUTSEN, CHIEF OF POLICE " `"�" � ATTACHMENTS: APPROVED BY: REVENUE WORKSHEET AND INVOICE � --- According to City Policy F-2, any request for expenditures from a designated donation account must be approved by the City Council. Account number 101-22221 has been opened for donations received for the D.A.R.E. Program. The amount of $2, 666.00 is being requested for payment of the attached , invoices. If approved, the amendment to budgets will be made. RECOMMENDED ACTION: APPROVE THE EXPENDITURE OF $2, 666.40 AND APPROVE THE AMENDMENT TO BUDGETS AS GIVEN ON THE ATTACHED DONATION REVENUE WORKSHEET. COUNCIL ACTION: DOI�i71TION A�V!lNQ� 1r�R]C98]!ET R�CEIp'1' O!' DONl1TZON Donation Received on: Amount Receiveds $ Receipt � for ponation: Purpose of Donation: _ Account # for ponation: (Must be Liability # assiqned for each individual Departmentj E7CPENDITOAE OF DO?T�TION �nount to be spent: $�, �6• �� To be Spent from Acct �: �l7/- �0�«0 - � /-a-�� (Must be Expenditure � corresponding to ind v dual Dep�rtment) Purpose of.Expenditure: lv 60 l���� ,�� s���� AKENDMENT OF BODGETS Amend Donation Revenue Acct �101-36230-00-000: $ o��3�0� �� Amend Expenditure Acct � /�/-�d`�110 -O/-0�08 s $ �� 3�' `�a (The two dollar amcunts should be the same) GENERAL JOtTRNAL ENTRY TO �DJZIST DOPIATZON LIABILITY # Debit: JO/-- d�-�-o�oZ� (Donation Liability #} S�6' y� Credit: 101-36230-00-000 $ o��a Credit: .101-29300 $�� �� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on o� _ o�-�_. , � DONATION REVENIIE WORRSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for ponation: Purpose of Donation: Account # for ponation: � (Must be Liability � assigned for each individual Department) EBPENDITIIRE OF DONATION • Amount to be Spent: $ � � • �� � To be Spent from Acct #: / 0/- �o�1 / �-' � �����' , (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: ,���� ��-r />/��r e�' � AMENDMENT OF BIIDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 3�• Q� Amend Expenditure Acct � ��l- �v21� 0-01"o� : $ 3 O. O� (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LIABTLITY � Debit: �(��- v o�v�p� � (Donation Liability #) $ .3�- � Credit: 101-36230-00-000 $ 3�� � Credit: 101-29300 $ 3 a'� Journal entry to reduce defer=ed donation revenue and increase donation re�enue to actual per council action on O(�-47-9 y . ► � TREADWAY GRAPHICS **�*** INvOICE *�**�� ��' �� ADVERTISING • PRINTING �r ��.�� �� w�� �� i�� $p � � r� ( �3349557 (800)658-7063 P A G E� 1 � �� � FAX#(507)334-0437 1401�CIRCLE • FARIBAULT,MINNESOTA 55021 INWOICE NUMBER:0024365—IN INVOICE DATE: 04/22/94 SALES ORDER #0016793 50LD T0 - SHIP T0 : ROSEMOUNT POI.ICE DEPT .-( MN ; RCSEMOUNT POLICE DEPT . 2875 145TH STREET WEST 2875 145TH STREET WEST ROSEMOUNT MN 55C68 ROS�FIOUNT MN 55068 ATTra : MARK ROBIDEAU CUSTOM�R N0: CUSTOM�R � .0 . SHIP DA7�: T�RMS - .------------------------------------------------------------------------------- 01-R054980 25309 04/22/94 NET 30 ORDERED SHIPPED BACK ORC �ESCR�PTIO�� PRICE AM�UNT ___�____ _.��;_�.-� __ ..�--------------- ___ .._..M. ._ .... .� ._. --_.. , �, x.,-� ------_____-------__----___ 250 250 0 ;. ;�JS�C��t3C�.r'►K" TEc .F3D�C:T MEDIUM 4 .20 1 ,05C .00 .. . :_:.�- .�.- �.�;�_�� � �. �_ 250 25C 0 ' �G�ST:�'1. 3LAG'rG T�c �I�LltlT LARG� 4 .20 1 ,050 .00 � -. �`__ =.�� 100 100 0 ���E1��Q� BLACtC TEE aQULT XL 4 .20 420 .00 ���-""�x: � ;. . "';� � .� �" -sE��L�� c�aR�L � � �..�' 1� .oc � „ �.. - � _a;_��.��_ SHIP WITH ORDER ��6742"�'-=�' �"��� PUT A�L FR�IGHT �tN �HT:S' ORDER , ` ��``'° �.,,r_�� __. �,}�.�:` ,.._ ';� ,,., ,b��'°� NET INVOICE= 2,535 .40 SHTPPING 101 .40 Sf�LES TAX Oht : .00 SALES TAX� .00 INVOICE TOTRL: 2 ,636 .40 CUSTOMER COPY � t TREADWAY GRAPHICS *****� INvOICE ****** ��� ADVERTISING • PRINTING � �� 507 334-9557 ( ) (800)658-7os3 P A GE� 1 � �� FAX#(50�3340437 �� 1401 CANNONCIRCLE • FARIBAULT,MINNESOTA 55021 INVOICE NUMBER:0025455—IN INVOICE DATE: 45/20%94 SALES ORDER #0018319 50LD TO� SHIP T0: ROSEMOUNT POLICE DEPT .—( MN} ROSEMOUNT POL.ICE DEPT . 2875 145TH 57REET WEST 2875 145TH S7REET WEST Rfl5EM0UNT MN 55068 ROSEMOUNT , MN 55068 ATTN: DEB CUSTOMER N0: CUSTOMER P .O . SHIP DATE� TERMS ------------------------------------------- 01—R054980 05/20/94 NET 30 ORDERED SHIPPED BACK ORD DESCRIPTION PRICE AMOUNT �� ==- == = �_�__---------------------------- ----------�------------------- - 3 �3 � 0� �� CREW SpidEATSNIRT At�kJ�:T XL � 10 .OQ � 30 .00 � � _ . � ����..�..._.� µ���.rv�v ��,_�r� � PACK WITH 1832C? � _ �: �� -_ �.3�.r���� �a� ,_��� � INVOICE SEPARATE�Y � � � `���' � '�� �° � � • :�_ , .. ,�`, . �.`� ,.��_';��; ::.. �, :�� .��'.��.``��� � � n. _ �.� ,�,. ..,�„ .��� � :�, ,� � ,� � � ��� . . _ , .. _ �,'��� _. _ ._ xr _w_ _. ������,� �;�.. � ,� � �� _ ",<u� . , t_� ,_,�..�. � NET INVOICE: 30 .Q0 SHIPPING .00 SAl.ES TAX OiV: .00 SALES TAX: .00 INVOICE TOTAL- 30 .00 CUSTOMER COPY