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Home My WebLink About4.d. Budget Amendments CITY OF ROSE1�10UNT FXFsCUTIVE SII�SARY FOR ACTION CITY COUNCIL MEETING DATE: May 3 , 1994 AGENDA ITEM: AGENDA SECTION: Budget Amendments Consent PREPARED BY: AG�:NDA ��, S � � Jeff M�ay, Finance Director i�� ATTAC�NTS: APPROVED BY: Council Memo, Resolution, Donation Worksheets This item is on the agenda for Council to formally amend the 1994 General Fund budget by resolution for donation items that Council has previously authorized or are authorizing this evening. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the budgets at the time the expenditure is made and then periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures . The attached memo and donation worksheets supports the figures given in the resolution. R£5CO1�TD8D ACTION: Motion to adopt A RESOLUTION APPROVING TFiE AMENDMENT OF CERTAIN 1994 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: . � � � � � � � �� A �� C1TY OF ROSEMOU NT z875-`;TMt"AeetWest �� P.O.Box 510 � � ��° �� Rosemount,MN� �� : �� Everything's Coming Up Rosemount!! � � SSobs-o5�o � � Phone:612-423-4411 Fax:612-4Z3-5203 DATE: Apri1 27 , 1994 TO : Mayar MCMenomy Council Members Anderson, Busho, Staats & Wippermann FROM: Jeff May, 'rinance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expendi_tuze budgets for the Gener_al Fund and to formally approve the expenditures of �onations previously received. This memo is to, show the l�ne by line d�tail af the actual changes to be made to the budget, of which the totals are summarized in the Resolution before you . GENER.AL FITND DETAIL Detail for Revenues : 101- 36230 - 00 - 000 (Donations) $30 , 123 . 16 Total Revenues $30 , 123 . 16 Detail for Expenditures : 101 -42110 - 01-208 (Miscellaneous Supplies) $ 3 , 250 . 94 101 -42210 -01- 308 (Instructors ' Fees) 470 . 00 101-42210 - 01- 319 (Other Professional Servi�es) 2 , 124 . 68 1U1-42210 - 01-53C (Tmprvmnts Other than Bldgs) 20, 000 . 00 101-45100 - 01 -2.15 (Shop Materials) 2 , 277 . 54 101-45100 - 01 - 315 iSpecial Programs) 1, 832 . 05 .101 -45100 - 01 - 349 (Other Advertising} 1�7 .94 Total Expendii.uzes $30 , 123 . 16 . � � P�nted on recycled paper containing 30% �tconsumnmateriat. . . CITY OF ROSEMOUNT DAK�TA COUNTY, MINNESOTA RESOLUTION 1994 - WHEREAS, the City Councii recognizes the need to amend certain items from the 1994 General Fund Operating Budget, the totals which are as follows (1) General operating revenues, the total which reflects an increase of $30,123.16; (2) General operating expenditures, the total which reflects an increase of $30,123.16; NOW, THEREFORE, BE IT RESC}LVED, that the City Council of the City of Rosemount hereby appraves the amendment of the above listed budget items for the 1994 General Fund Operating Budget. ADOPTED this 3rd day of May, 1994. E.B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: _ Seconded by: Voted in favor: Voted Against: DONATIf�N REPSNIIL 110R1C8HEET REC$IPT OF DONATION Donation Received on: Amount Received: $ Receipt # for ponation: Purpose of Donation: Account � for ponation: (Must be Liability # assigned for each individual Department) EZPENDITQRE OF DONATION i Amount to be Spent: $ �J � � `� � To be Spent fram Acct #: /�� - �a2 < < � - � �- o� � � (Must be Expenditure � corresponding to individual Department) Purpose of I Expenditure: /��l �G • t� /��l2- C� S � !�r� �t-2:" � � AZSENDHENT OF BIIDGETS Amend Donation Revenue Acct �101-36230-00-000: $ J�� 9 % Amend Expenditure Acct � /D/- ��a 1 l �- O 1-��' : $ s� � � (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJQST DONATION LIABILITY # Debit: /�/- o`�r,2�.� ( (Donation Liability �) $ scl ��`� Credit: 101-36230-00-000 $ s�� Credit: ,1Q1-29300 S .S-i� S Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on�'S- O 3- 9`� . . �f L - �_'_g�` DONATION REYLt�tOl! 110R1C888BT RECEIB'1' OF DONJITION Donation Received on: Amount Received: $ Receipt # for ponation: Purpose of Donation: Account # for ponation: (Must be Liability � assigned for each individual Department) E]CYENDITORg OF DONATIOI�i Amount to be spent: $ .�y�� To be Spent f rom Acct �: %D/- �i/ 0 - O/— ��c`s' (Must be Expenditure � correspond ng to nd v d«�I aepr�r�m+�n�) Purpose of�Expenditure: '�o��-e. CA.-►,,p n-;a C u,,�w�e.�� AKENDIiENT OF BUDGETB Amend Donation Revenue Acct �101-36230-00-000: $ s�-�• �D Amend Expenditure Acct � /0 /-�/� f� 0 -o�-ao8 : S S��- � 0 (The two dollar amounts should be the same) GENERAL JOORNAL ENTRY TO ADJUST DONATION I,IABILITY # Debit: /Q/ - �� (Donation Liability �) $S5/�- t�o Credit: 101-36230-00-000 $ .SyS• O o Credit: 101-29300 $ S`�5�. �O Journal entry to re�luce defer.red donation revenue and increase donation revenue to actu�l per council action on 43--o�- g Y _. DONATION REPENIIS 110RRSHEET ' REC$IPT OF DONATION Donation Received on: Amount Received: $ Receipt � for ponation: Purpose of Donation: Account � for ponation: (Must be Liability � assiqned for each individual Department) EBPENDITIIRE �F DONATION Amount to be Spent: $ /�y�i• � � To be Spent from Acct �: / � / - �a �C O - Q / - �c�'' (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: ��c� C fe-/�< < �, ..e�a�� r-��`�l— AKENDKENT OF BIIDGETS Amend Donation Revenue Acct �101-36230-00-000: $ I / ��- � Amend Expenditure Acct #��/ -��11 G�- O l� %z-C�' � S ( � ��'� � (The two dollar amounts should be the same) GENERAL JOIIRNAI, ENTRY TO liDJUBT DONATIOId LIAHII.ITY # Debit: /�l� �-o2��-.� (Donation Liability #) $�.� Credit: 101-36230-00-000 $�(, 6�� Credit: ,101-29300 S�� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 3- �S' `� . DON�TIO� REV�NOs ROA�98a�T ABCEIp'1' O! DON7ITION Donation Received on: April 15, 1994 Amount Received: $ 1500.00 Receipt � for ponation: 23669 Purpose of Donation: Police Base Station Radio Account # for ponation: 101-22222 (Must be Liability � assigned for each individual Department} EJCFENDITORE OF DONATION Amount to be Spent: $ 1500.00 To be Spent from Acct � : 101-42110-01-208 (Must be Expenditure � corresponding to individual bep�rtment) Purpose of.Expenditure: � �chase of a base radio AKENDI�ENT OF BQDGSTS Amend Donation Revenue Acct �101-36230-00-000: $ 1500.Q0 Amend Expenditure Acct � 101-42110-01-208 ; $ 1500.00 (The two dollar amounts should be the samej GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LZABZLITY # Debit: 101-22222 (Donation Liability �) $ 1500.00 Credit: 101-36230-00-000 $ 1500.00 Credit: 101-29300 $ 1500.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on OS-03-94 _ DONATION REVENIIS WORRSHEET RECEIPT OF DONATION Donation Received on: 6/7 3 '�J37o /��3-9 �f/Do Amount Received: $ 'j�7�. � Receipt # for ponation: "�`�,.5-�'�,.3 � 33��7 � � � Purpose of Donation: /�/rt/ peD7�- 'T�'r,2,ll�li�4 Account # for ponation: ��l"��2� " c��;� (Must be Liability # assigned for each individual Department) E%PENDITURE OF DONATION � Amount to be Spent: $ y 7Q To be Spent from Acct #: .��'" 'yo2�l� ` 4 �' �Q� (Must be Expenditure # corresponding to individual Department) , _ � Purpose of Expenditure: � l�Q.>��v�.� '- �U rK.� �Y�1 l �-Y AMENDMENT OF BIIDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 7 7� � Amend Expenditure Acct #,�a��' p?�?�oZ� : $ '�'� 7a~ (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY- TO ADJIIST DONATION LIABILITY � Debit: ��"�o?o�Q' (Donation Liabil ity #) $ "! 7� � Credit: 101-36230-00-000 $ �a � Credit: 101-29300 $ �� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on a 9� DONATION RE4ENII$ WORRSHEET RECEIPT OF DONATION Donation Received on: 3-25-94 Amount Received: $ 2 124.68 Receipt # for ponation: 31119 � Purpose of Donation: Purchase - Skillmeter CPR Maneauin Account � for ponation: __LQ1-22220 (Must be Liability � assigned for each individual Department) E%PENDITURE OF DONATION � Amount to be Spent: $�,�4.68 To be Spent from Acct �: __101-42210-01-319 (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: Purchase Skillmeter CPR Manequin � ' AMENDMENT OF BIIDGETS . Amehd Donation Revenue A�ct 7101-36230-00-000: $�� 124.fifi Amend Expend�ture Acct � 1n1 -6?71 (l-nl -�lA $2i124.68 (The two dollar amounts should be the same) GENERAL JOIIRrIAL ENTRY TO AD.7IIST DONATION LIABILITY # Debit: i �� -�. . . .� (Donation Liability n) $2 .124.68 Credit: 101-36230-00-000 ` $2 ,124.68 Credit: 101-29300 $2 ,1 ?4.hR Journal entry to reduce deferred donation revenus and increase donation revenue to actual per council action on 4-19-94 . DONATION REYENU$ WORKSHEET RECEIPT OF DONATION Donation Received on: �_�5_q4 Amount Received: $2^ ,n�{�.pp Receipt # for ponation: 31120 . Purpase of Donation: R,,;1 �1 Fi rP Safat�r Trai 1 Pr/Hou Account #� for ponation: 101-22220 (Must be Liability � assigned for each individual Department) EXPENDITIIRE OF DONATION Amount to be Spent: $20 .000.00 To be Spent from Acct fi: _101-42210-01-530 (Must be Expenditure fi corresponding to individual Department) � Purpose of Expenditure: F; rP �afetv Trailer/House AMENDMENT OF BIIDGETS . Amend Donation Revenue ALct x101-36230-00-000: $2n�t1(1n_tl� , Amend E�end�ture Acct n_ 1 �1 -42210-01-530 $20,000.00 (The two dollar amounts should be the same) GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY � Debit: 101 - . . . .n (Donation Liability �) $20,000.00 Credit: 101-36230-00-000 $�0,000.00 Credit: 101-29300 $20,000.00 Journal entry to reduce deferred donat�.an revenue and increase donation revenue to actual per council action on 4-19-94 A DOIZATION REPENUS WORRSHEET RECEIPT �F D02zATION Donation Received on: September 28 , 1994 Amount� Received: $ 52500.OD Receipt a for ponation: - PL_�-Dose of Don�tion: Carrolls Woods Sub-Committee Account ; for ponation: 101-22223.11 (Must be Liabi?ity ; assigned for ezch indivi�ual Depa~-..�en�) E��h'DITIIRE OF DOh'�,TIOH ?�ot:n� to be Spen�: $ $2277 .54 � To be Spen� fron Acc� = 101-45100-01-215. - ., (I'IL'S� D2 �x�endi��e - co=-=-esaoncing �o indiviaual Depz��ment) �tl�ose of �xaend?�t'�e: Limestone for trails 2-L�I�.�i?�h�l' O? 3uDGETS ... . %�EAC1 DOI1z:10;1 �nV�:111A AC�� -,o,—3623a—aa—000: $ S2?77.54 ' =�znd �xaenc=�'�=e r cc� - 101-45100-01-215 $ ' (The �.wo collz= a�ou-�s should be �he s�e) CzEh�R�'iii JOUs�.*^r� �?t'I'R� TO ADJIIST DC?h'ATION �_A32IiITY � D��`: 101-22223.11 (Donaticn Li�ility �) $ 52277.54 Crad2t: lOZ-36230-00-000 � $2277 .54 Credi�: 10 1-2 9 3 0 0 $ $2277 .54 . Jou�a? en��r to =edLce de=e=-�-ed cona�ion .�evenue and ir.c_ease QOi7��10:1 Z'�V�':lli@ `O �cC�'1c� DA� COlIAC?� zC�.?OA CA �`i�y 3 � 1�94 � DONATI02I REPEZIUS WORKSHEET � RECEIPT OF DOI4ATIaH Donation Received on: April 2, 1994 , Amount� Received: $ 2,000.00 Receipt � for ponation: - Ftl2pose of Donation: Rosemount Jaycees E�g Hunt co-snonsored bv Fark & Rec ' Account a for ponation: 101-22223.5 (Must be Liability 4 assigned for e�ch individual Deparcment) EXPEHDITURy OF DDIiATION . Amount to be Spent: $ 2,o00.o0 To be Spent from Acct �: 101-45100-a1-315.7 & 101-45100-OI-349.2 (Must be Excenditure � corresponding to indiviaual Depar`�.,ment) Purpose of Expenditure: Egg Hunt 1994 ' A*�NDM�NT OF BUDGETS .. . _. Amend Donation Revenue Acct A101-36230-00-000: $ 2004.00 101-45100-�1-315.7 1,832.06 Amend Expenditure Acct � 101-45100-01-349.2 $ 167.94 ' (The two dollar amounts should be the same) GENERAI� JOURZIAL E2ITRY .TO ADJUST DOXATION LIABILITY # Debit: 101-22223.5 (Donation Liability �) $ 2,000.00 Credit: 101-36230-00-OOQ . $_ 2,000.00 Credit: 101-293,00 $ 2,000.00 , Journal entry to r duce defezred donation.revenue and increase donation revenue o actual per council action on dnr� 1 g� �qc�� -