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Home My WebLink About4.e. Budget Amendments - Donations . .-. h ' . . .. . . . � CITY OF ROSEMOUNT EXECUTIVE SUMMARY F�R ACTION CITY COUNCIL MEETING DATE: December 20, 1994 AGENDA ITEM: Budget Amendments � AGENDA SECTt�N: Consent PREPARED BY: Jeff May, Finance Director AGENDA NQ,. �,, i � EM # �. � ATTACHMENTS: APPROVED BY: - ' Council Memo, Resolution, Donation Worksheets � ', This item is on the agenda for Council to formally amend the 1994 General Fund budget by I' resolution for donation items that Council has previously authorized, covering expenditures made ' . between October and the end of the year. Rather than bringing a resolution before the Council each time there is a need to spend money ' from donations previously received, we have developed procedures that allow us to have you ' authorize the expenditure and amend the budgets at the time the expenditure is made and then ', periodically bring to you a resolution that formally amends the budgets for a number of these donation expenditures. The attached memo and donation worksheets support the figures given in ' the resolution. , I '� i RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1994 BUDGET ITEMS for the General Fund as outlined in the attached mema COUNCIL ACTION: -�;�i�.. C1TY C�F ROSEMOU NT Z8�5-`;TM�hAeetW�t � --' P.O.Box 510 ��4 Rosemount,MN Everything's Coming Up Rosemount!! 55o6s-o5�o ,�?. "`. � .�� Phone:612-423-�4411 � �.,�'a''�-` Fax:612•423-5203 � DATE: December 13, 1994 , TO: Mayor McMenomy Council Members Anderson, Busho, Staats & Wippermann fROM: Jeff May, Finance Director SUBJECT: Budget Amendments This is a request to amend both the revenue and expenditure budgets for the General Fund and to formally approve the expenditures of danations previously received. This memo is to show the line by line detail of the actual changes to be made to #he budget, of which the totals are summarized in the Resolution before you. GENERAL_FUND DETAIL Detail for Revenues 101-36230-00-000 (Donations) $ 6,450.78 Total Revenues $ 6,450J8 Detail for Ex�enditures 101-42110-01-208 (Miscellaneous Supplies) 4,517.84 101-45100-01-315 (Improvements Other Than Buildings) 1,932.94 Total Expenditures $ 6,450.78 i � II � � � � � P�tednnrtr:cfrd�aPer '. onra�mg:Y:• po.t<onsum �ratrrial., CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTiON 1994 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1994 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1994 General Fund Operating Budget, the totals which are as foliows: ' (1) General operating revenues, the total which reflects an increase of $6,450.78; (2) General operating expenditures, the total which reflects an increase of $6,450.78; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount hereby approves the amendrrient of the above listed budget items for the 1994 General Fund Operating Budget. ADOPTED this 20th day of December, 1994. E.B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted Against: � _ , < . - • DONATION REVENUB WaRKSHEET RECEIPT OF DOIZATION Donation Received on: Amount Received: $ � Receipt # for ponation: purpose of Donation: POLICE EQUIPMENT F[TND Account � for ponation: IOi-22222 • (Must be Liability # assigned for each individual Department) Ex'PENDITIIRE OF DONATION Amount to be Spent: $ 108.40 ` 101-42110-01-208 To be Spent from Acct �: (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: Reimbursement . AMENDMENT OF BUDGETS Amend Donation Revenue Acct �101-36230-04-000: $ 108.4Q Amend Expenditure Acct � 101-42110-01-208 ; $ 108.40 � (The two dollar amounts should be the same) GENERAL JOQRN�,L ENT1�Y TO ADJIIST DONATI�N LIABZI,ITY # Debits 101-22222 (Donation Liability �) $ 108.40 Credit: 101-36230-00-000 $108.40 � Credit: 101-29300 $ 108.40 i Journal entry to reduce deferred donation revenue and increase , donation revenue to actual per council action an 11-15-94 . .- , � DONATION RERENUE WORRSHEET RECEIPT OF DOI�II!►TION Donation Received on:� __ _ Amount Received: $ -- , Receipt # for ponation: Purpose of Donation: Account � for ponation: � (Must be Liability # assigned for each individual Department) � EXPENDITIIRE OF DONATION Amount to be Spent: $ oZ�s �-� To be Spent from Acct �: / b/ - �a t l 0 - O /- � O� _ (Must be Expenditure # conespondinq to individual Department) Pu=pose o f Expenditure: I� t n�r��P �N� �� !�i T/L�.�/�m ss��..� r�Tur �NDI�;I+i'i' OF BIIDGETS Amend Donation Revenue Acct �101-36230-00-000: '$ o� �S a- � Amend Expenditure Acct � l �l � u ot d C 0 - 41- ��: $ at �S' �� (The two dollar amounts should be the same) GENERAL JOIIRNAI, ENTRY TO ADJIIST D�NATION LIASII�ITY # Debit: % d /- �-v2 ot-,�e� {Donation Liability #) $ 7S-- 5- Credit: 101-36230-00-000 $�7�a-� . Credit: 101-29300 $�7�- �-� Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on I�-O 1- 9`f * � . DONATION RE4ENU8 WORRSHEET RECEIB'i' OF DOI�IATZON Donation Received on:� Amount Received: $ Receipt � fcr ponation: pu.rpose of Danation: Account � for ponation: . Mt=st be Liabili � assi ed for each individual Departmentj ' ( tY � EBPENDI�'URE OF DO�+iTION Amount to be Spent: $ �O� n• cr'� . To be Spent from Acct $: /D( -- 02!t a�' O� - �-� (Must be Expenditure � co=responding to individual Department) Purpose of Expenditure: `� - ��/��< v �/e-g/S . _ .� A�ND�NT OF BIIDGETS Amend Donation Revenue Acct �10I-36230-QO-000: $ �OC9O• d'a Amend Expenditure Acct $ /O/�02 !�b-o�-o� : � S �o� o- �a (The two dollar amounts should be the same) GENERAL JOIIRHAL ENTRY TO ADJIIST DONATION LZABIZITY # Debit: /�/- 02-02 2 02 0� (Donation Liability #) $�OG o• o U Credit: 101-36230-00-000 Sp�= Credit: 101-29300 $o`�DGO. Ot7 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on /0 - ld'^9 y . .,. ,� _ . � DONATION REDENUS WORICBHEST RECEIPT OF DOI�iTZON Donation Received on: __ Amount Received: $ Receipt �� for ponation: purpose of Donation: POLICE EQUIPMENT FfJND Account � for ponation: I01-22222 • (Must be Liability � assigned for each individual Departmentj EZPENDITURE OF DOI4ATION Amount to be Spent: $ 2,074.19 To be Spent from Acct �; 101-42110-01-208 (Must be Expenditure � corresponding to individual Department) Purpose of Expenditure: Fmer�encv li�htin� eQui�nent AMENDMENT OF BIIDGETS Amend Donation Revenue Acct �101-36230-00-000: $ 2,074.19 Amend Expenditure Acct A 101-42110-01-208 ; $ 2,074.19 ' (The two dallar amounts should be the same) GENERAL JOIIRN�i7� ENTRY TO ADJIIST DONATION LIABILITY # Debit: 101-22222 (Donation Liability �) $2,074.19 Credits 101-36230-00-000 $ 2,074.19 Credit: 101-29300 $ 2,074.19 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 12/20/94 . ', _ . _�, , � ' DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: October 15, 1994 Amount Received: $1,932.94 Receipt # for ponation: Purpose of Donarion: Rsmt 12th Annual Halloween Event 1994 Account# for ponation: 101-22223 (Must be Liability # assigned for each individual Department.) EXPE��TDITURE OF DONATION Amount to be Spent: $1,932.94 To be Spent from Acct #: 101-45100-01-315.3 (Must be Expenditure # corresponding to individual Department.) Purpase of Expenditure: For the 1994 Halloween Events AiI�NDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $1,932.94 Amend Expenditure Acct # $1,932.94 (The two dollar amounts should be the same) �' GENERAL JO tTRI�1AL ENTRY TO AD3UST DONATiON LiABILITY # � Debit: 101-22223 (Donation Liability #� $1,932.94 ' Credit: 101-36230-00-000 $1,932.94 Credit: 101-29300 $1,932_94 Journal entry to reduce defened donation revenue and increase donation revenue to actual per council action on December 6 1994 ha(lowen,don