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HomeMy WebLinkAbout4.a. Minutes of June 1 & June 10 Special Meetings/June 7, 1994 Regular Meeting ROSEMOUNT CITY PROCEEDINGS ����� SPECIAL MEETING JiJNE 1, 1994 Pursuant to due call and notice thereof a special meeting of the Rosemount City Council was duly held on Wednesday, June l,- 1994 at 5:15 p.m. in the Council Chambers at City Hall, 2875 145th Street West. Mayor McMenomy called the meetuig to order with Councilmembers Anderson, Wippermann, Sta.ats and Busho present and City Admuustrator Tom Burt. Mayor McMenomy lea.d the group in the Pledge of Allegiance. The purpose of the meeting was to interview applicants for a position on the Port Authority commission. The applicants interviewed were: Sheila Klassen, Renee Stevenson, James Ahern, Joseph "Ole" Tranby, and Norm Miller. MOTION by McMenomy to appoint Norm Miller to the Port Authority Commission. Second by Anderson. Ayes: Anderson, Wippermann, McMenomy, Staats, Busho. Nays: None. MOTION by McMenomy to adjourn the meeting. Second by Staats. Ayes: All. Respectfully submitted, Thomas D. Burt City Administrator ATTEST: E.B. McMenomy Mayor The City Council Agenda Packet is Clerk's File 1994-15. , °` ROSEMOUNT CITY PROCEEDINGS ����� SPECIAL MEETING JUNE 10, 1994 Pursuant to due call and notice thereof a special emergency meeting of the Rosemount City Council was duly held on Friday, June 10, 1994 at 3:30 p.m. in the Council Chambers at City Hall, 2875 145th Street West. Acting Mayor Wippermann called the meeting to order with Councilmembers Anderson, Staa.ts and Busho present and City Administrator Tom Burt. Acting Mayor Wippermann lead the group in the Pledge of Allegiance. The purpose of the meeting was to complete items fmm the regular meeting of June 7, 1994 which the Council was unable to proceed with because a 4!5 vote was necessary. City Administraxor Burt reviewed the bids received for City Project 245, 145th Street Reconstruction. The low bid was from B.H. Heselton in the amount of $647,006.00 which was lower than the estimate. MOTION by Wippermann to adopt A RESOLUTION RECEIVING BIDS AND AWARDING THE CONTRACT FOR 145TH STREET RECONSTRUCTION, CITY PROJECT 245, S.A.P. 208-103-08. Second by Staats. Ayes: Wippermann, Staats, Busho, Anderson. Nays: None. City Administrator Burt reviewed the petition from Independent School District 196 for public unprovements, to control the water elevation of Schwarz Pond. The school has plans for an auditorium addition to the Rosemount High School and the pond level does periodically flood near this area. This project will become a Ciry initiated project and will require a 4/5 vote at each step of the Chapter 429 Improvement process. MOTION by Wippermann to adopt A RESOLUTION RECEIVING TIiE PETITION AND ORDERING THE FEASIBILITY REPORT FOR SCHWARZ POND DRAINAGE IlVIPROVTMENTS, CITY PRO�ECT 259. Second by Staats. Ayes: Staaxs, Busho, Anderson, Wippermann. Nays: None. City Administrator Burt asked the City Council to consider a ordinance that pledges the City's full faith and credit to the Port Authority's bond issue for the improvements in the Rosemount Business Park. This allows the debt issued by the Port Authority to have the "General Obligation" prefix added to their bonds. MOTION by Anderson to adopt AN ORDINANCE AUTHORIZING THE ROSEMOUNT PORT AUTHORITY TO PLEDGE THE FULL FAITH AND CREDIT OF THE CITY TO GENERAL OBLIGATION BONDS. Second by Busho. Ayes: Busho, Anderson, Wippermann, Staats. Nays: None. City Administrator Burt explained the Port Authority has made a petition to construct improvements in the first phase of the Rosemount Business Park. MOTION by Busho to adopt A RESOLUTION RECEIVING THE PETITION FOR T�iE RO5EMOUNT BUSINESS PARK PHASE 1 IMPROVF�NTS, CITY PROJECT 256. Second by Wippermann. Ayes: Anderson, Wippermann, Staats, Busho. Nays: None. ROSEMOUNT CITY PROCEEDINGS '' . ���F� SPECIAL MEETING JUNE 10, 1994 MOTION by Busho to adjourn the meeting. Second by Staats. Ayes: Wippermann, Staats, Busho, Anderson. Nays: None. 'The meeting was adjourned at 3:45 p.m. Respectfully submitted, Linda Jentink Recording Secretary ATTEST: Thomas D. Burt City Administrator The City Council Agenda Packet is Clerk's File 1994-17. 2 , ROSEMOUNT CITY PROCEEDINGS � � REGULAR MEETING JUNE 7, 1994 Pursuant to due call and notice thereof a regular meeting of the Rosemount City Council was duly held on Tuesday, June 7, 1994 at 7:30 p.m. in the Council Chambers at City Hall, 2875 145th Street West. Mayor McMenomy called the meeting to order with Councilmembers Anderson and Busho present. Wippermann and Staats were absent. Staff present included: Ciry Attorney Miles, City Administra.tor Burt, Public Works Director Wasmund, City Engineer Osmundson, Assistant Planner Pearson, Parks and Recreaxion Director Bechtold, Police Chief Knutsen, Finance Director May, and Finance Consultant Dan O'Neill. Mayor McMenomy lead the group in the Pledge of Allegiance. Additions to the agenda were as follows: Update on Fire Service Task Force, Item 6.d.; Review of Dan Lockler Pond Issue, Item 6.e.; and Item 7.g. Purchasing Policy F-1 was pulled to be reviewed at the next regular Council meeting. Finance Director May introduced Roger Schanus, Certif'ied Public Accountant for Boeckermann Heinen & Mayer who did the audit for 1993 for the City of Rosemount. Schanus reported that the budgeted expenses were under-spent, the Community Center showed a small loss, and more revenue was brought in than was expected. The Mayor asked to Schanus to grade the City, A - F. Schanus replied that the Fund Balance Reserves would be a B+ with some room for improvement; the budgeting would get an A, and the Enterprise Funds such as Utilities Fund aze doing good, and the Capital Projects Funds are . doing well. MOTION by Busho to approve the Consent Agenda.. Second by Anderson. Ayes: Busho, Anderson, McMenomy. City Engineer Osmundson noted that in order to receive the bids and award the contract for the 145th Street Reconstruction project, a 4/5 vote by City Council is required. Because af the two excused councilmembers absences this majority vote would not be possible. MOTION by McMenomy to table Item 6.a. Receive Bids/Award Contract for 145th Street Reconstruction, City Project 245. Second by Busho. Ayes: Anderson, McMenomy, Busho. Mayor McMenomy suggested a special City Council meeting be arranged as soon as possible to keep this project on track and any other business caused not to move forward tonight. City Administrator Burt said he would arrange a special meeting. City Engineer Osmundson reviewed City Project 251, Shannon �Iills 6th Addition. The bids were received on May 27, 1994, ranging from $302,816.80 to $392,429.43. The low bid received and recommended is from Hennen Construction Company. MOTION by McMenomy to adopt A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR SHANNON HILLS 6TH ADDITION STREET AND UTILITY IlVIPROVEMENTS, CITY PROJECT 251. Second by Anderson. Ayes: McMenomy, Busho, Anderson. Nays: None. ROSEMOUNT CITY PROCEEDINGS t REGULAR MEETING ' JUNE 7, 1994 City Engineer Osmundson reviewed the replacement and selection of the Mechanic II position. MOTION by Busho to authorize the hiring of Alan Ryg as Mechanic II beginning on June 27, 1994, subject to the passing of the pre-employment physical and driver's license check. Second by Anderson. Ayes: Busho, Anderson, McMenomy. Nays: None. City Administrator Burt gave an update on the Fire Service Task Force. Articles were published in three of the local papers for volunteers on this committee, however, only four people have applied. Burt encouraged City Council to contact and encourage anyone they felt would be interested and willing to meet on this issue. The deadline for applicants is Frida.y, June 10, 1994. Mayor McMenomy had been contacted by Dan Lockler on the ponding issue by his home, 2187 128th Street. City staff needs easements from other property owners in the area. in order to allow storm water drainage away from Dan Lockler's property. Not all property owners are in agreement with this solution. City Engineer Osmundson said even with this additional outlet it could not be insured that there would never be a flooding problem. Council asked that a list of the affected homeowners be given to Council at the next meeting with an update. City Engineer Osmundson reported that Boyd Bailey, Engineering Technician, has resigned effective June 6, 1994. He has accepted a position with the engineering consulting firm of Toltz, King, Duvall and Anderson, and we wish him well. The job description includes the ADA requirements. Staff recommends beginning the application review and interview process to be brought back to City Council July 19, 1994. This is a very busy time so the need to fill this position as soon as possible is of the utmost importance. MOTION by Anderson to receive the resignation, approve the revised job description and authorize the posting and advertisement for an engineering technician position. Second by McMenomy. Ayes: Anderson, McMenomy, Busho. Nays: None. City Engineer Osmundson noted that the lift station outlet request by the Independent School District 196 effects property primarily owned by the City. This would then require a 4/5 vote by Council which cannot be done this evening. MOTION by McMenomy to table Item 7.b. Receive a Petition and Order a Feasibility Report for Schwarz Pond Outlet. Second by Busho. Ayes: McMenomy, Busho, Anderson. Nays: None. Public Works Director Wasmund introduced a new position, Code Enforcement Intern. Rosemount's housing stock is mixed evenly �vith old and new structures. Staff is looking into a Housing Maintenance Code as requested by City Council with the use of an intern for 1994 as budgeted for, and recommending budgeting for a full-time Code Enforcement Officer in 1995. 2 • ROSEMOUNT CITY PROCEEDINGS ' REGULAR MEETING JUNE 7, 1994 Councilmember Busho noted the varied jobs this position would provide for: development process, tree preservation, zoning code enforcement, housing maintenance codes, marketing for the Rosemount Business Park, site inspections for zoning compliance, and ordinance revisions and research. Councilmember Anderson noted tlus would be for commercial property as well. MOTION by Anderson authorizing the hiring of an Intern for Code Development and Enforcement with payment to come from account 101-41910-99-103. Second by Busho. Ayes: Busho, Anderson, McMenomy. Nays: None. Mayor McMenomy opened the Public Hearing at 8:02 p.m. far the right-of-way vacation for a portion of Lower 147th Street. The Mayor reviewed the public process for public hearings for the audience. The recording secretary noted that the Affidavits of Published, Mailed, and Posted Notices were on file. City Engineer Osmundson reviewed the request by Paul Varwerk, 3005 Lower 147th Street to vacate a street easement of Lower 147th Street which is no longer needed by the City. Attomey Miles advised that Mr. Vorwerk's parcel can proceed this evening but the two other . parcels were in effect a "house cleaning" task petitioned by the City and therefore cannot proceed without a 4/5 vote of City Council. This action was requested when the title company did a search for the sale of this property. The resolution was amended to include only Mr. Vorwerk's lot. Colleen Oxborough, 14690 Cameo Avenue, asked what the zoning was for these lots. A short break was taken at 8:10 p.m. to quickly researched this and it was found that they the lots are zoned C-2 Commercial, but have a residential use. The City has no intention of changing the residential use as now used. Robert Thompson, 3005 Lower 147th Street, asked how he was able to buy seven years ago a home on a commercial lot? Staff replied that sales are not affected by zoning. Administrator Burt further explained that the home owner or the City can petition at any time. Assistant Planner Pearson said the State of Minnesota does provide rights for the owner to support a residential use of land. MOTION by McMenomy to close the Public Hearing for the Vacation of Right-Of-Way for a Portion of Lower 147th Street identifying it as the ea.sterly 49.68 feet of the south 27 1/a of Township 115, Range 19. Second by Anderson. Ayes: McMenomy, Busho, Anderson. Nays: None. MOTION by Anderson to adopt A RESOLUTION CAUSING A RIGHT-OF-WAY VACATION IN AUDITOR'S SUBDIVISION NO. 1 IN THE CITY OF ROSEMOUNT for the east 49.68 feet of the southern 27 'h feet of Township 115, Range 19, in the City of Rosemount. 5econd by McMenomy. Ayes: McMenomy, Busho, Anderson. Nays: None. Item 7.c. approving an ordinance pledging full faith and credit of the City for the Port Authority 1994D Bond issue was recommended to be tabled by Finance Director May. 3 ROSEMOUNT CITY PROCEEDINGS . REGULAR MEETING JIJNE 7, 1994 MOTION to table approving an ordinance pledging full faith and credit of the City for the Port Authority 1994D Bond issue. Second by Busho. Ayes: Busho, Anderson, McMenomy. Nays: None. MOTION by McMenomy to table Items 7.d, 7.e., and 7.f.. After discussion with the City Attorney the motion was withdrawn. Finance Director May presented the 1994A Bond Issue authorizing sale of General Obligation Improvement bonds for six projects: City Project 245, 145th Street Reconstruction Chili Avenue to Cameo Avenue; City Project 242, West Ridge Sth Addition; City Project 248, Shannon Pond 3rd Addition; City Project 251, Shannon Hills 6th Addition; City Project 253, O'Leary's Hills 7th Addition; and Ciry Project 254, O'Leary's Hills 8th Addition. Bids would be opened July 5, 1994, at 11:00 a.m. MOTION by McMenomy to adopt A RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,605,000 GF.NFRAT, OBLIGATION IlVIPROVIlVIENT BOND5, SERIES 1994A. Second by Busho. Ayes: McMenomy, Busho, Anderson. Nays: None. Finance Director May presented the 1994B Bond Issue authorizing issuance and setting the bond sale for the funding of three projects: City Project 245, 145th Street Reconstruction Chili Avenue to Cameo Avenue; City Project 251, Shannon Hills 6th Addition; and City Project 257, Wachter 186A Outlet. Bids would be opened July 5, 1994, at 11:00 a.m. MOTION by Anderson to adopt A RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $335,000 GENERAL OBLIGATION STORM WATER REVENUE BONDS, SERIES 1994B. Second by Busho. Ayes: Busho, Anderson, McMenomy. Nays: None. Finance Director May presented the 1994C Bond Issue authorizing issuance and setting bond sale for General Obligation State Aid Street Bonds for City Project 245, 145th Street Reconstxuction chili Avenue to Cameo Avenue. This issuance of bonds will enable the City to complete this project and pay off the debt over time as the Minnesota. State Aid funds become available to us. Bids will be opened July 5, 1994, 11:00 a.m. MOTION by Busho to adopt A RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $700,000 GENERAL OBLIGATION STATE AID STREET BONDS, SERIES 1994C. Second by McMenomy. Ayes: Anderson, McMenomy, Busha Nays: None. Finance Director May presented the new Investment Policy F-4 recommended for approval. The policy addresses legal requirements and restrictions that must be followed when investing City funds. It also establishes guidelines that staff can use when investing funds. The policy is fairly conservative but allows us to invest in some additional methods that can increase our interest earnings without placing greater risks on the funds of the City. 4 - ROSEMOUNT CITY PROCEEDINGS ' REGULAR MEETING JiTNE 7, 1994 MOTION by Busho to approve Investment Policy F-4 with the addition of adding the City Administrator position as being an "authorized party." Second by McMenomy. Ayes: McMenomy, Busho, Anderson. Nays: None. Assistant Planner Pearson presented the request from Ronald Enright, 12305 Chinchilla Court, for a common lot boundary relocation. Mr. Enright owns two parcel next to each other. One lot has a "pan-handle" type extension and this combination would square up each lot with an area of 2.5 acres each. The Planning Commission reviewed the request on May 10, 1994 and recommends its approval. MOTION by Busho to adopt A RE50LUTION APPROVING A CONIMON LOT BOUNDARY RELOCATION REQUEST FROM RONALD ENRIGHT. Second by Anderson. Ayes: Busho, Anderson, McMenomy. Nays: None. City Administrator Burt reviewed the process used to recommend the reorganization of the city departments. Input was gathered frorn staff, City Council, and business and community residents. The City Council emphasized the "one stop shopping" needed for residents coming to City Hall. A Community Development Department will be created including Building, Planning, and Economic Development. The Parks and Recreation and the Community Center departments would combine to form one department. The organizational charts are long range, with no immediate hiring to take place and as always any position � requested will go through Council approval. One department head, the Parks and Recreation Director, will have to be laid off because of this reorganization. Because his job was displaced, it is recommended that he receive two months severance pay and outplacement services. It was noted that the Parks and Recreation Director David Bechtold has brought the parks system through tremendous growth and has helped implement many volunteer groups in the community. He will be missed by the Parks and Recreation Commission, city staff, and the community. Julie Brown, 13720 Danube Lane, wondered if the parks will suffer not having Director Bechtold to keep track of them. She and her family enjoy the parks near their home and expect them to be kept up. Jerry Puciaty, 14901 Camfield Circle, wished the Parks and Recreation Committee had been asked for input on this reorganization. Director Bechtold has been instrumental in organizing the Carroll's Woods Committee, Erickson Community Square, the Garden Club, and other community groups. Mayor McMenomy noted that City Administra.tor Burt had been hired with the primary task of reaching an organization chart which would improve the structure and services provided for the City. Administrator Burt assured the audience that the City would not be cutting services to the Parks Department. The commissions of the City are advisory groups which do not have hiring capacity. 5 ROSEMOUNT CITY PROCEEDINGS - REGULAR MEETING ' JLJNE 7, 1994 John Howard, 14975 Camfield Circle, commented that rather than displace the Parks and Recreation Director he should have been offered a position within the City. Renee Stevenson, 14600 Cameo Avenue, noted that great emphasis seems to be on the Community Center and less on the parks system. She asked that the park system not be allowed to suffer. Deanna Simpson, 3515 143rd Street, said she has worked with Director Bechtold many years. He has done a lot of good things working with the community and she does not want to see him go. Director Bechtold asked of the Council why twelve years employment and twenty years experience would not be considera.tion for a position within the city. City Attorney Miles commented that the Data Practices Act demands that personnel matters be determined in private. The City Administrator was hired to decide the best,and most efficient organizational development for the City and then City Council must decide to agree with that or not. City Administrator Burt commented that he truly did not believe the parks services would be jeopardized at all. The City will be looking for the support of the Parks and Recreation Committee and the residents to let staff know immediately if something needs attention. There is very good volunteerism in parks and recreation and many good programs. The City appreciates these and hopes they continue. MOTION by McMenomy to approve the organizational structure and authorize the City Administrator to implement the plan, including severance pay and outplacement for the effected employee. Second by Anderson. Ayes: Anderson, McMenomy, Busho. Nays: None. Councilmember Anderson stated the Council has looked for structured improvements to the city organization. Each person interviewed for the City Administrator position was asked what change they would make with the structure of the departments and everyone said there were two department heads for one department in the parks and community center. The goal here is for the comman good of the residents of Rosemount. Councilmember Busho supported the City Administraxor's recommendation for staffmg. The City does rely on the commissians for input and Council looks for the betterment of the City. The priorities of City Council are to better city services and communication. Mayor McMenomy sugported the City Administrator's recommendation. A streamlining effect was needed for the organization. He believes it is a sound management decision. MOTION by McMenomy to adjoum. Second by Busho. Ayes: McMenomy, Busho, Anderson. Nays: None. The meeting was adjourned at 9:15 p.m. 6 � ROSEMOUNT CITY PROCEEDINGS . REGULAR MEETING JUNE 7, 1994 Respectfully submitted, Linda Jentink Recording Secretary AT1'EST: Thomas D. Burt City Administra.tor The Ciry Council Agenda Packet is Clerk's File 1994-16. 7