HomeMy WebLinkAbout4.n. Deputy Registrar Hours � _
CITY OF RGSEMOUNT
EXECUTIVE SUMfV1:�RY FOR ACTION
ClTY COUNClL MEETtNG DATE: February 1, 1994 �
AGENDA 1TEM: Deput�{ Registrar Hours AGENDA SECTION: Consent
PREPARED BY: Ron Wasmund, Acting City Adminis#rator AGENDA
��� # �. N.
- ATTACHIVtENTS: Memo from Finance Director, Lag of APP VED BY:
Customers
This item is before Council to consider ciosing the Deputy Registrar on Saturdays. Beginning in '
October of last year the Deputy Registrar hours were expanded to include Saturday marnings.
This was done on a trial basis. The attached log shows the number of customers that have
utilized these expanded hours. The Finance Director's attached memo explains some of the
details of the impact these expanded hours have had both financially and in relations to his
Department's operations. I feel that at this time these expanded hours shouid be discontinued
and a return to the hours of operations that we had prior to opening Saturday's be put back in
place - those being Monday through Friday, 7:30 a.m. to 4:00 p.m. and closed fram 12:30 p.m.
to 1 :00 p.m. for lunch. It is my belief that these hours provide an adequate benefit to our
citizens without causing the City any additional tinancial burden or staffing burden.
RECQMMENDED ACTION:
Motion to approve closing the Deputy Registrar office on Saturdays and resuming the hours of
operation Monday through friday 7:30 a.m. to 4:00 p.m., being closed from 12:30 p.m. to
1 :00 p.m. for lunch.
COUNCIL ACTION:
s• M
��� O oSevnOuvi�
PHONE (6t2J a2344�t 2875-i45th Street West,flosemou�t, Minnesota MAYOR
FAX (672)423-5203 Mailing Atldreu: Etlward 8.McMenomy
P.O. Boz 510,Rosemount,Minnesota 55068-0510 COUNGIlMEM6ERS
Sheifa Klassen
James{Red)Staats
Ha�ry Wiilcox
i�ATE: December 15, 1993 . °e�°'g w'°��„""
A�MINISTRATQR
Stephan Jilk
TO: Ron Wasmund, Acting City Administrator
FROM: Jeff May, Finance Director
SUBJECT: Saturday Deputy Registrar Hours
On Octaber 2nd of this year, we opened the Deputy Registrar office for business
on Saturday momings from 9:00 a.m. to 12:00 p.m. This was done as a
compromise to the hiring of a part-time Deputy Registrar Clerk. It was to be done
on a 3 to 6 month triaf basis. Nearing the end of Decernber, we are now at the
end of the first 3 months of Saturday operations.
As yau can see from the attached handout, the business that has been generated
by the Saturday hours has been very minimal. For each of the "�eputy
Customers" that are listed, the maximum that we can generate as °Gity" income is
53.50. We have had 25 customers in the 3 month period. Qf those 25
customers, somewhere between 15 and 20 of them have actually bean able to
complete their transactions�the balance would have F�ad to came back at another
time because they did not have a!I of the necessary information to complete the
transaction). Ifi 20 customers completed their business, the City would have made
570.00 before expenses. The eacpenses incfude salary & benefits for 3 1/2 to 4
hours for the Deputy Registrar Clerk. As you can easily see, being open on
Satur�fays is not a profitable operation for the City.
In addition to the disappointing turnout of custorners, being open on Saturdays has
disrupted the operations of our Department. When we began tMe hiring pracess for
the Deputy Registrar Clerk we had no intention of being open on Saturdays. The
hope was that with the additional 4 hours of help Mondays through Fridays, the .
Deputy Registrar would be ab{e to offer assistance in other areas of the Finance
Department on a regular basis. Adding Saturdays to the hours of the Clerk meant
taking a day off during the week. Doing so makes it difficult to establish a regular
pattern for the Deputy Registrar ta assist in the other areas af the Finance
Department. '
It is my strong belief that we discantinue the Saturday hours af operation. I do not
feel that the benefit to the citizens has been utilized and the disruption to the
Finance Department is not justified because of the lack of use by the citizens.
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12/25 CLOSED
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