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HomeMy WebLinkAbout4. Goal Setting with Department Heads 1' � CITY OF ROSEMOUN'r GOAL SETTING JULY 8-9, 1994 Friday, July 8, 1994, the Rosemount City Council and facilitator Jim Brimeyer meet for a team building session. Saturday, July 9,1994, the Rosemount City Council, department Heads and facilitator Jim Brimeyer. The following is a summary of the session. EXPECTATIONS * Develop a focus for broader issues * Consensus on issues to give direction to staff * Vision for Ciry * Develop more trust among Council * Heaz staff issues * Staff hear Cauncil * Develop prioritized "to do" list with action steps * Staff morale discussion * Understanding of restructuring advisory commissions * Direction on enforcernent issues STAI+�EHOLDERS * Citizens - owners - renters * Business owners * Land owners (vacant) * Service providers - consultants -vendors * Outside users of City facilities * School district * Emplayees * Athletic associations * Senior citizens * Developers - residential - commercial - industrial * Fazmers * Koch Refinery * Volunteers - firefighters * City Council * Courts - civil - criminal * Metropolitan Council * MAC * Advisory Commissions * Future Citizens * Job commuters * Non-resident users * Service clubs * Civic organizatians * Chamber * County and State * Churches * Neighboring Cities * University * Future generations ENVIRONMENTAL SCAN * Growth - metro (especially southern) - residential - cvinmercial - industrial * Government controls * Metro consalidation * Growth/youth papulation * Armory irnpact * Government consolidation and cooperatian * Need for surface transpartation * Growing senior population - housing * Increasing diversity * Speci�l interest groups * Environmental pressures * Litigious society * I.ess federal money * Downtown viability - s�ip development * Power elite existence STRENGTHS * Professional, campstent staff * Goad Council * Koch Refinery * Schot�l system * Community Center and park system * Arterial road system * Variety af housing stack * Good equipment * Location in metro area - rural and metro access * Location within Counry * River access * Small town atmosphere - downtown identity * Active community groups - good doiIar suppart * Comp Plan in place * Port Authority * Storm water utility fees * Locat newspaper WEAKNESSES * Financial capacity * Capital neeas versus dollars available to keep up with growth * Citizen perception of City Hall (some negativism) * Sleepy old town * Downtown condition * Equipment update * Maintenance facilities * Public safety personnel * I.ack of ixnplementation-not specific * Growth versus no growth * No long-range strategy * Enforcement of ardinances and codes * Reactive, not pro-active * Pace of growth * Government controls - MWCC * Koch Refinery - environmental perception * Communications around City * Adequate level of staff -not dealing lang-range - customer service delivery * Expectations for serviee -big City versus small City * Increasing crime - vandalism perception * Lack af definition * Basic services * Staff morale * Aging infrastructure OPPORTiJNITIES * Consolidation of services * Communicate - set goals * Planning - manage grawth and quality * Information systems * Confmueci growth * Hwy. 52 corridor - Hwy 52 and 42 intersection * Pine Bend development * Township annexation * Downtown * Business park development * University proposal -develogment -vo-tech * Vacant land * Airpart * Work with Koch on land-use issues * Special ne�is programming THREATS i * Airport * Watch dog group * Federal/State mandates * Orf'ield tegislation * Environmental issues * I�eclining state aid * Regianal blueprint * Lack of common or different visions ISSUES i. Develop downtown theme into development plan. 6-2-3-3-� Council 5-8-2-5-3-2 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota147 2. Increase Council/Staff relationship. - Cammurucate trust level tc� employees 8-5-1=2 Council 7-4-1-5-8 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 3. Develop long-range finance plans and alternate funding - User fees - Assessments - Etc. 3-6-1 Council 6-4-5-� Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota132 4. Identify/develop minimum basic service levels. 8-2-8-8-3 Staff = . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota129 5. Develop plan funding for Fire, Public Works, maintenance facility. 6-2-4 Council 7-8-2 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota129 6. Stronger enforcement of codes for communiry, residential maintenance. - Update codes and ordinances 8-3-6-6 Council 5 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota128 7. Expand vc+astewater treatment plant and sewer capacity. 7-$ Council 4-3 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota122 8. Improve perception of Ciry Hall, Police and Fire. 2 2-5-6-6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total2l 9. Continue promation of industrial and commercial development. 5-4-5 Council 7 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total2l 10. Develop street improvement program (old Rosemount). 8-5 Council 6 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota119 11. Develap realistic, timely, funded CI1'. 7 Council 7-4 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota118 12. Develop long-term strategy for business park (with the City as a developer?). 7 Council 6-3 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Totall6 13. Develop plan, policies that transcend Council, staff, Commissions. - A vision 1 Council 7-7 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota115 14. Encourage higher value residential develapment. 4-7 Council 1-2 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota114 15. Develop plan and (reasonable)timetable for development review and schedule. 2-5-1 Council 6-1-Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota115 16. Develop community parks, i.e. Erickson. 4-4 Council 5 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Totall3 17. Plan for growth in residential services and programs. 3-fi Staff < . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota19 18. Review advisory commissions - reduce duplication. 1-8 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota19 19. Actively work with large employers to identify and assist with their needs. 4-4 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota18 20. Develop annexation strategy. 7 Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota17 21. Implement staff reorganization plan. 1 Council 1-4 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total6 22. Stop airport relocation, 3 Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota13 23. Improve image of City from dumping in heart of Dakota County. 1-2 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota13 24. Study current assessment policy. 3 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Tota13 25. Initiate CounciilCommission planning sessions. 1 Staff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . Totall 26. Take an active role in University of Minnesota praperty development . . . . . . . . . . . . 0 27. Imprave communication with Met Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 �WIVTOWN What Physical appearan�e Maintain viable downtown - appearance -traditional versus strip Characteristics Civic pride Competition with other lacations Traffic Empry buildings Financing Parking Incompatible uses Whv? Civic pride Identity Tax base Aesthetics Percegtion/image Conseqs�ences Mare empty buitdings Increase negative perception General deterioration VISIOI�T Redevelop east of Hwy. 3 to railroad tracks Ken Rose mall gone Streetscape - flawers and landscaping - on street parking - decorative lighting Erickson Comm Square Walking/biking trail from downtown (community center) ta County Road 42 Pazking ramp ; Retail/service Hwy. 3 bypass Pedestrian friendly Motel with a first class restaurant New library BARRIERS TIF is expiring in the yeaz 2001 Existing land uses Resistance from existing landowners Getting agreement Existing zoning Financing Market viability No existing plan R.O.W. limitation Relocate Hwy. 3 or re-route tra�c STRATEGIES Develop a plan Develop a theme Develop a timetable Garner public support - Chamber and existing users Examine funding sources - TIF - development fee Initiate marketing plan Study for road design, relocation or rerouting Discuss library wi�h Caunty ACTI4N Plan/Theme/Timetable � � Initiate process Council 7/19 Examine existing info Staff 7/20-8/15 Preliminary Plan, Final Plan Cons/Staff 8I15 - 12/1 Public support Tom 7/20 -public forums - downtown community expand roster Funding sources - special legislatian - list of possibilities Consultant, 7/21 Ron and Jeff Marketing Consultant i l/15 Chamber Parking/Traffic Engineer 7/91 Consultant on-going Library Issue - contact County Mayor 8/16 ISSUE/COUNCIL/STAFF � Identify expectations of each Quality and quantity of information to Council How far should staff go? Technical versus palitical Perceived Council attitude towards staff Council knawledge of employees Reaction to Council presence Setting priorities - broader issues versus specific interests How Council can approach staff Why - conseauences Resentment Morale �roductivity - sound decisions with accurate info Confusion ' Fear Distrust Frustration Perception to the customer Things get worse Staff turnover t • ROLES ANEr ItTSPONSIBILITIES ncil � Expectations: Read and inquire Best professianal and technical Ask ques#ions versus °'challenge° recommendations Available for inquiry No personal attacks Open to suggestions Communication: Review information Reports Initiate discussion Summary format Comments are limited Be approachable Resgonsibilities: Results Manage routine adrnin. daties Accountability Act within budget Make things tirnely Recognize politics Decisions Timing of decision i �� PUBLIC WORKS, FIRE, SEWAGE What Need for facilities Overcrowded - efficiency, logistics Stifle growth Equipment to maintain Appearance, image - enforce in private sector Response time Location Employee marale Mandates - fuel storage - salt QSHA safety Why - conseaaences Appearance, image Decline in services in light of growth Morale, produetivity Viability 1 4 �'l�101\ . . � � . Joint site with CauntylArmy - agreement for joint use - fuels -purchase - equipment - storage - materials - building (County) - personnel New station or refurbish Satellite station Agreement with Met Council Expanded plant or lift station BARRIERS �ire and Public Works Cost Perception of need Negotiatians with the Army and the County - tirning - willingness Location -traffic - acceptance - railroad -highway Sew�ge Regional blueprint Phiiosophy expansian Orfteld legislation � � STRATEGIES AND ACTION Pubtic Works � � Review ne�s study Bud 7/15 Tatk with Natianal Guard Tom, Jim, Bud 7/19 Talk with County Tom, Bud 7�26 F'ire Statian Work with fire task force Scot� 10/4i94 -lacation - space - status or final report Determine cost figures Jeff/Scott Financing sources ,�� Sewage capacaty Lobby met Council Ed, Tom 8i94 -Flowers - outside lobbyist Talk to other Cities Tom, Bud Mid-September Tatk to autside lobbyist T'om Ail report to Council 1Ql4/94