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Home My WebLink About5.m. Engineer Technician Training - Request for Reimbursment from MnDot . , i CITY OF ROSEMOIINT EXECUTIVE SUMMA.RY FOR ACTION CITY COUNCIL MEETING DATE: January 4, 1994 AGENDA ITEM: Engineering Technician Training AGENDA SECTION: - Consent Request for Reirnbursement from MnDot PREPARED BY: Bud Osmundson AGENDA N��■ � � City Engineer/Assistant Public Works Dir. `v� ATTACHI+SENTS: Resolution and Agreement AP VE Y. As of May 1, 1994, the MnDot State Aid for Local Transportation Division requires that only certified technicians be used on a11 State Aid work. They have initiated, within the past year, a techn.ical certification program for al1 technicians either working for a municipality directly or as consultants for a municipality. For the City of Rosemount the certification training for our two technicians requires six (6) classes on subjects from grading and base, bituminous and concrete. The total cast to train the two engineering technicians amounts to approximately $2, 000.00 . The technicians have begun these classes within the last year and both will complete their certification by 1995 . By having certified technicians, it allows the City to use our technicians to °inspect" State Aid projects instead of paying for consultants on these type of projects, thereby saving core costs. MnDot has now determined that the tuition costs for the required classes are eligible for reimbursement from the administrative account of N1nDot for any class taken between the time period of November l, 1992 and before December of 1995 . Each local agency, such as the City, will be limited to a total reimbursement of $5, 000. 00 . The requirement to be eligible for this reimbursement program is to pass a resolution authorizing the attached agreement between MnDot and the City. This agreement must then be sent to the State Aid office. After each class has been taken and passed, the State Aid office will reimburse the cost to the City. Staf�f recommends the adoption of the attached resolution and the signing of the agreement. RECOMMENDED ACTION: MOTION TO ADOPT A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE OF MINNESOTA FOR THE REIMBURSEMENT OF CERTAIN TECHNICAL TRAINING C�STS . � COtTNCIL ACTION: 5 _; _ . , .. � E ,. , ,. m , h_ . , .: � _ , _ : , CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTIC�N 1994 - A RESOLUTtDN AUTHORIZING AN AGREEMENT WITH THE STATE OF MINNESOTA THROUGH THE COMMISSIONER OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION (MNDOT) FOR THE REIMBURSEMENT OF CERTAIN TECHNICAL TRAINING COSTS WHEREAS, the City is eligible for and utifizes State Aid Funding for eligible street construction projects; and WHEREAS, the State is authorized to administer the State Aid Administrative Account pursuant to MN Statute 162.06, Subd. 2; and WHEREAS, the Division of State Aid requires all personnel working on State Aid work be certified; and WHEREAS, the certification of technicians wiN ensure consistent inspection and high quality roads and bridges; and WHEREAS,the City recognizes the importance of building high quality roads and bridges; and WHEREAS, the State Aid Office of MnDot has determined that the tuition cost for classes to certify technicians is eligible for reimbursement from the MnDot Administrative Account for certain classes taken between November 1, 1992 and December 31, 1995 in an estimated receivable amount not to exceed $5000.00. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rosemount as follows: That the agreement between MnDot and the City for the reimbursement of technical training costs incurred by the City in the MnDot Technical Certification Program, be approved and that the Gity Cierk and City Engineer be authorized to sign the agreement on behalf of the City of Rosemount. ADOPTED this 4th day of January, 1994. , E. B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted against: , , ,� " . . ,: , . . ,. ., .. . _ .s MNDOTiROSEMOUNT AGREEMENT REIlVIBURSEMENT OF TECffi�TICAL TRAINING COSTS THIS AGREEMENT is made by and between the State of Minnesota, acting by and through the Commissioner of the Minnesota Department of Transportation (hereinafter referred to as °MN/DOT" ) and ROSEMOUNT (hereinafter referred to as "Recipient" ) . WHEREAS the State is authorized to administer the State Aid Administrative Account pursuant to MN Statute 162 .06, Subd. 2; WHEREAS the Division of State Aid requires all personnel working on State Aid work be certified; WHEREAS the certification of technicians will ensure consistent inspection and high quality roads and bridges; NOW, THEREFORE, in consideration of the mutual covenants and agreements as hereinafter set forth, the parties to this Agreement mutually agree as follows: I . Term of Agreement This agreement shall be effective upon sueh date as it is executed as to encumbrance by the Commissioner of Finance, and shall remain in effect until all obligations set forth in this agreement have been satisfactorily fulfilled or December 31, 1995, whichever occurs first, by which time all requests for reimbursement must be received in the State Aid Office. II . Conditions of Agreement All personnel working on State Aid work, including but not limited to construction inspectors, and field testers, must be certified through the Technical Certification Program on a11 work beginning on or after January l, 1994 . III . Reimbursement by MN/DOT MN/DOT agrees to reimburse the Recipient an amount not �to exceed more than $5, 000 . 00 total tuition costs incurred for personnel working on State Aid work for the successful campZetion of classes taken between November 1, 1992 , and July 31, 1995 . Recipient agrees ta pay all costs not included in, or which exceed, said amount . A: Recipient must submit a resolution from the City Council approving the agreernent. B: Request for reimbursement must be submitted on Recipient' s letterhead indicating each participant' s name, title of eaeh course taken, and amount to be reimbursed for each course. ■ t .a. � � . .. . . . . ..- " . .��-. . ... . . . �,. . . ..:. . .. . . : . ; ..,�..._ ..;. , ...: ..: C: Recipient must submit a copy af payment voucher or a copy of the canceled check as proof of payment for each course. D: Request must be submitted to: Assistant State Aid Engineer Dept . of Transportation, Room 420 395 John Ireland Blvd. St. Paul, MN 55155 Audits IV. All records, books, documents, and accounting procedures and practices relevant to this agreement are subject to audit and examination by MN/DOT and either the Legislative Auditor or State Auditor as appropriate. Termination of this Agreement V. MN/DOT may withhold payment or terminate this Agreement at any time if the Recipient does not comply with the provisions of this Agreement . General Provisions� - VI . The Recipient agrees to indemnify and save and hold 'the State, its agents and employees harmless from any and all claims or causes of action arising from the performance of this agreement by Recipient' s participants or employees . This clause shall not be construed to bar any legal remedies Recipient or its participant' s have for the State' s failure to fulfill it' s obligation pursuant to this agreement. VII . Any amendments to this agreement shall be in writing and shall be approved by MN/DOT and tne Recipient. APPROVED: REC?PIENT; COMMISSIONER OF TRANSPORTATION: , -:. ��: BY: City/County Engineer DATE: DATE: BY= ATTORNEY GENERAL: City Clerk/County Auditor BY: DATE: DATE: DEPT. OF ADMINISTRATION DEPT. OF FINANCE BY: BY: DATE: DATE: