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Home My WebLink About4.l. Amendment to Commission/Committee Selection Policy � � CITY OF ItOBEMOIINT ' � E%ECIITIVE SIIMMARY FOR ACTION CITY COUNCIL MEETING DATE: DECEMBER 6, 1994 AGENDA ITEM: AMENDMENT TO AGENDA SECTION: CONSENT COMMISSION/COMMITTEE SELECTION POLICY PREPARED BY: SUSAN M. WALSH AGENDA ��M t' � ADMINISTRATIVE ASSISTANT �f ATTACHMENTB: POLICY APPROVED BY: I / On December 9-10, I will have an advertisement for vacancies on the city's standing commissions. The selection policy needs a few minor changes such as meeting times and removing the community center commission since it' was combined into the parks and recreation committee. Paragraph 5 of the policy has also been revised. The language was suggested for clarification purposes by Attorney Mike Miles. The application form was changed ta include applicants' employment information and membership to civic organizations. This relates to paragraghs 8 and 9 of the policy. Interviews of candidates will be- held in January, i995, some time prior to the second City Council meeting of that month. RECOMMENDED ACTION: MOTION TO AMEND THE COMMITTEE COMMISSION SELECTION / � POLICY. , ACTION TAREN: , August 3, 1993 CITY OF ROSEMOUNT . POLICY TITLE: CONIlVIITTEE SELECTION POLICY POLICY NUMBER: AD - 1 PROPOSED BY: ADNIINISTRATION DATE APPROVED BY CITY COLTNCII.,: December 3, 1991 DATE AMENDED BY CITY COLTNCII.: August 3, 1993 PURPOSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Committees. This policy will set a regular and formal recruitment and selection process for eligible members to all City Council Commissions and Committees. It will provide applicants for Citizens Advisory Commissions and Committees with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and Committees. The Commissions and Committees shall be advisory bodies to the City council, charged with the responsibility of researching, reviewing, and making recommendations on related issues. PROCEDURE 1. The following Commissions shall be appointed by the City Council and shall meet on the days designated below: DaXs & Times of Meetings Parks & Recreation Committee 7:30 p.m. - 3rd Monday of ea.ch month Planning Commission §:88-�r. 5:15 p.m. - 2nd and 4th Tuesday of each mo. t. poli�y An-i Page 2 Port Authority 5:15 p.m. - lst & 3rd T�esday of each month Utilities Commission 6:30 p.m. - 1 st Monday after the 1 st Tues. of each month Length of Terms: Parks & Recreation Committee 3 years Planning Commission 3 years Port Authority 6 years Utilities Commission 3 years 2. All persons making applicadon to the City Council for a position on a Citizens Advisory Commission or Committee shall be residents of the Ciry of Rosemount. 3. Persons interested in being considered for appointment or reappointment to a City Commission or Committee shall complete an "Application for Appointment to City Committee or Commission" form furnished by the City. 4. Appointments to expired terms shall be made annually by the City Council at their. second regular meeting in January. All members, regular and altemate, shall be appointed to terms as designated above, however, the term may be terminated early by the Council. Each member shall serve a maximum of three terms, effective with those members appointed January, 1991 and after. Compensation for members shall be set by the City Council. 5. ' , , When an individual's regular employment and current activities appear to cause a conflict of interest with the business of a City commission or committee for which the individual has applied, the individual shall diwlge such apparent conflict in writing prior to consideradon for appointment. Prior to making an appointment, the City Council shall determine whether the apparent conflict of interest would preclude the applicant from effecdvely taking part in the affairs of the City commission or committee. . Policy AD-1 , Page 3 ' 6. Anyone already holding an elective county, state, or federal office shall not be ', eligible to serve in a regular voting posidon an any of the Ciry Commissions or ' Committees. 7 N ll- ' r - im i R m unt staff em lo ee shall hold a I� . o ermanent fu tune o art t e C of ose o � P P tY P Y , regular voting position on any Commission or Committee except that a staff inember I may serve as an ex-afficio member. '� 8. An effort shall be made to have a diversity of professions and occupations represented on all Commissions and Comrnittees and, as a general guideline, at no one time should one-third of any one Commission or Committee be comprised of indi�iduals of like professions or occupations. 9. As a general guideline, the members of each Commission/Committee should be I comprised of inembers representing a wide range of civic groups and interests '�, 10. Attendance at the meetings of these advisory bodies is critical to their effectiveness; ! therefore, missing three consecutive meetings or attendance at less than 75� of the �II meetings in a six-month period will cause the Committee/Commission Chairman to review the nature of the absences and, pending the outcome of that review, it may be I necess f rw rec mm n i n h i Council that the member of the ary to o ard a o e dax o to t e C ty Committee/Commission be removetl for poor attendance. 11. Alternate members may be appointed and are considered as members in training and shall aet as regular voting members in the absence of any regular member. Mid-term vacancies shall temporarily be filled by the altemate if appointed for the unexpired term. The alternate shall apply and be considered for regular membership on the commission along with any other applicants. If alternates are not appointed vacancies would be filled following guidelines set in this policy. , 12. Commission/Committee members ma be removed from office at anytime for good Y cause by the Ciry Council. RECRUITMIENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. Should the individuals merit reappointment, those persons will be contacted to determine if he/she wishes to seek reappointment. New applications should be completed by the incumbents. Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms ea.ch year and applications will be accepted from all ' interested citizens of Rosemount. Thirty days prior to the expiration of commission terms, the City Council will meet to review all applications and interview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the f� roli�y An-i Pa.ge 4 I Commissions shall be those who in judgement of the Council are representative of the �, community and are qualified by training, experience and interest useful for the fulfiliment of ', the Commission's responsibility. I EFFECTIVE DATE � This policy will go into effect the day following its adoption by the City Council of I Rosemount, Minnesota. t CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Parks & Recreation Port.Authority Planning Other Utilities Expiain Name Address Phone Available at work? Phone Current Employer: Position/Occuparion: Please list volunteer organizations/civic groups you are a member of. Have you ha.d an opportunity to read the Commissioners Code and Job Description for this commission/committee? Yes No Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. Thank you! You will be contacted regarding this application. I