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Home My WebLink About4.d. Review of Scope of Services Agreement with SEH Inc. . 1 CITY OF ROSEMOUNT EXECUTIVE S�7NIlKARY FOR ACTION PORT AUTHORITY MEETING DATE: MARCH 2, 1994 AGENDA ITEM: REVIEW OF SCOPE OF SERVICES AGENDA SECTION: AGREEMENT WITH SEH, INC. OLD BUSINESS PREPARED BY: JOHN MILLER, AGENDA NO. ECONOMIC DEVELOPMENT COORDINATOR 4 . D. ATTACHMENTS: DAVID SIMONS' CORRESPONDENCE APP Y: FROM FEBRUARY 14, 1994 !�" : // - - .C!�� Attached is a letter from SEH' s Dave Simons indicating his firm has exceeded the $17, 515 in service costs given in the August 31, 1993 , scope of service proposal as approved by the port authority. Much of this added cost has come about from our requests of the consulting engineer to provide greater detail and added options with regard to infrastructure extension. I visited with Mr. Simons earlier this week and asked him to draft a revised scope of services agreement. Mr. Siinons will do that work on Monday, February 28, and present you a draft Mondav night for your review. Changes in the draft are possible. RECOMMENDED ACTION: PORT AUTIiORITY ACTION: � { - �� MEMORANDUM - � ST.PAUL.MN C MINNEAPOL/S,MN ❑ ST.CLOUD,MN ❑ CH/PPEWA FALLS. WI G MADISON.WI TO: John Miller Economic Development Coordinator FROM: David F. Simons, P.E. DATE: February 14, 1994 RE: Rosemount, Minnesota Business Park SEH No. A-ROSEM3164.02 The attached invoice for engineering services on the Business Park is for the period from December 6, 1993 through january 29, 1994. For your convenience, we have also attached Time and Expense Records which provide additional details on the work performed during this period. We felt it would be beneficial to include this information along with the invoice because of the deviation in scope which has occurred since our last proposal was authorized by the Port Authority on September 1, 1993. As you may recall, the last proposal dealt with the preparation of a Preliminary Plat, a Grading and Landscaping Plan and a Phasing Plan. This work was essentially completed with our presentation to the Part Authority on October 19, 1993. Since that time, we have responded to various requests by City staff to provide additional services. These services have been provided in a manner which is consistent with our agreement. The agreement indicates that all work on the Business Park will be performed on an hourly basis and that changes in scope which occur at the City's direction will affect the total esti�i�aied cost �i cne woric. The attached invoice brings the total cost of services through January 29, 1994 to $20,390.25, which exceeds the $17,515 estimate given in our August 31, 1993 letter proposal. In addition, there has been some services requested and provided since January 29, 1994. Unless advised otherwise by the Port Authority, we will continue responding to additional requests on an hourly basis as we have in the past. Proceeding on this basis will enable us to respond to requests in a timely fashion and will facilitate a continuous progression of the project. Assuming that the Business Park continues to move forward as planned, the next phase of work will be preparation of a Final Plat and Plans and Specifications for construction. Prior to commencing this next phase, it may be appropriate to prepare another proposal consisting of a detailed scope and estimated cost for preparation of a Final Plat and Plans and Specifications. We would be happy to meet with you and discuss this at your convenience. i � � Mr. John Miller February 14, 1994 Page 2 Please call me if you have any questions or comments. tlo Attachments c: Ron Wasmund, Interim City Administrator Don Christoffersen, SEH � yi # � .. . . . ..e� _ � 3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST.PAUL,MN 55170 612 490-2Q00 8(30 325-2055 - ARCHlTECTURE • ENGINEERfNG • ENVIRONMENTAL • TRAIVSPORTATION March 2, 1994 RE: Rosemount, Minnesota Rosemount Business Park - Phase IA Preparation of Bidding Documents SEH No. A-RUSEM3164.03 Mr John Miller Business Development Coordinator Ciry o# Rosemount 2875 145th Street West Rosemount, MN 55068 Dear Mr. Miller: Short Elliott Hendrickson (SEH) appreciates the opportunity to provide continued services far : the Port Authority. As indicated in our December 21, 1993 memorandum, the estimated total cost for Phase IA of the Business Park is �1,264,000. This estimated cost is based on anticipated 1994 unit prices and includes 10% construction contingencies and 30% overhead costs as shown below: Item Cost Subtotal Construction $ 884,000 10% Construction Contingencies 89,000 Total Estimated Canstruction 973,000 30% Overhead - 291,000 Total Estimated Project Cost $1,264,000 The budgeted overhead figure of$291,000 includes project related costs such as engineering and legal expenses, permit fees, soil borings, materials testing and other miscellaneous project expenses which may be incurred starting with the preparation af plans and specifications and ending with the completion of canstruction in Phase IA. The budgeted overhead figure does not inciude the cost associated wi#h borrowing money or other overhead costs related to marketing or selling of the property. The first phase of engineering work in this process is the preparation of plans, specifications and bidding doeuments. The tasks and associated costs for this phase are itemized below. SHORT E�UOTT HENDRICKSON INC. MINNEAPOLIS,MN ST.CLOUQ MN CHtPPEWA FALLS, WI MADISON,WI ti � � .r: , � � � Mr. John Miller March 2, 1994 Page 2 Preparation of Plans, Specifications and Bidding Documents Task Estimated Cost Soil Borings .; $ 3,500 Topographic Surveys 4,5Q0 Detailed Layout and Design 11,2Q0 Plan Sheet Preparation (Approximately 25 sheets total) 17,200 Take-Offs, Estimates, Permits (permit fees exctuded) 4,900 Construction Specifications, Bidding Documents 5,500 Bidding Services, Meetings 4,400 Subtatal $51,2Q0 Contingencies 3,800 Estimated Total $55,000 This estimated engineering cost of$55,000 is part of the budgeted overhead figure of $291,000. The $55,000 estimate correlates well with fee curve guidelines which are commonly used to estimate engineering fees for the City of Rosemount. In addition,.the estimate is comparable to actual engineering costs incurred on other projects of about the same size. Like our previous work on the Business Park project, we propose that all work for this phase be invoiced on an hourly basis at our standard hourly rates. Changes in the scope of work��ill affect the total cost of the work. We appreciate the opportunity to continue our work with the Port Authority on the Business Park. If the scope of work for this phase is aceeptable to you, please sign and return one copy of this letter for our files. Sincerely, Short Elliott Hendrickson Inc. . . c . 1?avid F. Simons, P.E. aniel R. Boxrud, P.�. Project Manager Project Advisar tlo c: Don Christoffersen Authorized by Title Date