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Home My WebLink About4.e. Amendments to Commission/Committee Selection Policy �" :� � CITY OF ROSEMOIINT E%ECIITIVE SIIMMARY FOR ACTION CITY COUNCIL MEETING DATE: AUGUST 3, 1993 AGENDA ITEM: AMENDMENTS TO COMMITTEE AGENDA SECTION: CONSENT SELECTION POLICY pREPARED BY: JIM TOPITZHOFER AGENDA NQ��M � � � COMMUNITY CENTER MANAGER ! ATTACHMENTS: REVISED POLICY AP D-. Y .� he establishment of The City Council adopted criteria on March 2, 1993 far t the Community Center Commission. Because the Community Center Commission is now active, the City's Committee Section Proaess should be updated. In addition to including the Community Center within this policy, variaus staff inembers have made small amendments to their respective commission's job descriptions and responsibilities. Examples are excluding the Cable Commission and incorporating its responsibilities within the Utilities Commission, updating appropriate staff responsibilities and updating maeting times. For yaur convenience in reviewing the attached doument, please be advised that lined thru words represent deletions, and shaded words represent additions to the policy. It is my recommendation that you approve the amended policy. RECOMMENDED ACTION: MOTION TO APPROVE COMMITTEE SELECTION P-OLICY AS AMENDED. COTTNCIL ACTION: R � ��1�ll.��. ��, Z��3� CITY OF ROSEMOUNT ' . . . POLICY TITLE: COMMITTEE SELECTION POLICY POLICY NUMBER• AD - 1 PROPOSED BY: ADMINISTR.ATION DATE APPROVED BY CITY COUNCIL: December 3, 1991 I.��.'� �� `:.......:;.;>{...............::::...:..:.::..:�:..........::::::::::.::::::::::::::::.::::.�:::::::...:�:::::._._:::::.::::::..:::::::,:..::..::..:.... :..:<::::: :+.:c�'.:.:. :;:;,>;..; :: �,�w:.:.:::;>.;;:.:;:,:;::;.::.;;;:.;:.;>;;;;:.;�;.;:;>;: :...:.......:.. ...:::. .:::::::. :. . ... ... ..�'."..5�;.::�Q�:::�'"[:.;..:.:::...�.�:::::::,:::.::.:r.:::..: Ymn r �3 'Y�r�snt�>`:':%<;:.:>i::>:<s::;ss>:;:>:�::::<:::::,�;�';:.:$:'•�i>:#:;�;��z::::::;+�::«�;��: ,...._.............._. ...................................._....._.__.:.....:...:..:�::^::....:..........�..:............ PUR.POSE The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Committees. This poiicy will set a regular and formal recruitment and selection process for eligible members to all City Council Commissions and Committees. It will provide < applicants for Citizens Advisory Commissions and Committees with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and Committees. The Commissions and Committees shall be advisory bodies to the City council, charged with the responsibility of researching, reviewing, and making recommendations on related issues . PROCEDURE 1. The following Commissions shall be appointed by the City Council and shall rneet on the days designated below: Davs & Times of Meeti�s � Community Center Commission 7:00 p.m. - 2nd Thursday of each month Parks & Recreation Committee 7:30 p.m. - 3rd Monday of each month Planning Commission 5:00 p.m. - 2nd and 4th Tuesday of each mo. Port Authority 5 :30 p.m. - lst & 3rd Tuesday of each month Utilities Commission 6 :30 p.m. - lst Monday after the lst Tues. of each month Policy AD-1 , t. � Page 2 Length of Terms• ', Community Center Commission 3 years Parks & Recreation Committee 3 years �I, Planning Commission 3 �years Port Authority 6 years Utilities Commission 3 years 2 . All persons making application to the City Couricil for a position on a Citizens Advisory Commission or Committee shall be residents of the City of Rosemount. , 3 . Persons interested in being considered for appaintment or reappointment to a City Commission or Committee, shall complete an "Application for Appointment to City Committee or Commission° form furnished by the City. 4 . Appointments to expired terms shall be made annually by the City Council at their second regular meeting in January. All members, regular and alternate, shall be appointed to terms as designated above, however, the term may be terminated earl.y by the Council . Each member Shall serve a maximum of three terms, effective with those m�mbers appointed January, 1991 and after. Compensaticin for members shall be set by the City Council . 5 . When an individual 's regular employ�tent may potentialiy - cause a conflict of interest with the normal items ot - business of a City Commission or Commit�ee, he ',or she shall divulge such possible conflict in writing prior to the consideration for appointment. Prior to making an appointment, the City Council shall determine whether or not such patential conflict of interest would preclude the , appointment of the applicant. 6 . Anyone already holding an elective county, sta�.e, or federal � office shall not be eligible to serve in a regular voting - position on any of the City Commissions or Comnmmittees . 7. No permanent full-time or part-time City of Rosemount staff employee shall hold a regular voting positian qn any Commission or Committee except that a staff inember may serve as an ex-officio member. ' 8 . An effort shall be made to have a diversity of professions and occupations represented on all Commissions ', and Committees and, as a general guideline, at no One time should one-third of any one Commission or Committee be camprised of individuals of like professions o� occupations . Policy AD-1 � � Page 3 9 . As a general guideline, the members of each ' Commission/Committee should be comprised of inembers representing a wide range of civic g�oups and interests . 10 . Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, mi�ssing three consecutive meetings or attendance at less than', 75% of the meetings in a six-month period wi11 cause the ', Committee/Commission Chair� to review the nature of the absences and, pencling the outcome of that review, it ma.y be necessary to forward a recommendation to the City Council that the member of the CommitteejCommission be removed for poor attendance. 11. Alternate members may be appointed and are cons�idered as ' members in training and shall act as regular vo',ting members in the absence of any regular member. Mid-term vacancies shall temporarily be filled by the alternate if', appointed for the unexpired term. The alternate shall ap,ply and be considered for regular membership on the commis'sion along with any other applicants. If alternates are not appointed vacancies would be filled following guidelines 'set in this policy. 12 . Commission/Committee members may be removed frdm office at anytime for good cause by the City Council . , RECRUITMENT AND SELECTION ' Ninety days prior to the expiration of commission terms each year, the -Council -shall be advised of the pending vacancies and the attencYance record of the individuals wYrose terms ',are expiring, should those individuals be eligible for reappointmerit. Should the individuals merit reappointment, those persons will be contacted to determine if he/she wishes to seek reappointment. New applications should be completed by the incumben�s. Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expirat�on of commission terms each year and applications will be accepted from all interested citizens of Rosemount. ' Thirty -days prior to the expiration ot commission te�ms, the City Council will meet to review all applications and int�rview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall. be those who in judgernent of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission' s responsibility. �, EFFECTIVE DATE ' This policy will go into effect the day following i�s adoption by the City Council of Rosemount, Minnesota. ' Policy AD-1 i Page 4 t _ A COMMISSION MEMBER'S CODE As a commission member, I believe that the primary purposes of a commission are to achieve effective and wise guidance of the City through group thinking and action, to raise the standards of commission membership and to improve the level of services to the cammunity which supports it. I realize that mine is a community trust, that I represent ' all the people and that I have a duty to the community as well as to the commission I pledge myself. Therefore, to cultivate an "educated heart'� so that I may be sensitive ta my obligations and relationships in this trusteeship, I subscribe to the code of an ethical person, remembering that ethics refers to what a person is morally obliged to do or not to do in a given situation. I believe that commission service can be an e�cpression of democratic citizenship, signifying a willingness to accept community responsibility and the charge to preserve popular control of American public services. Respecting the dignity and worth of the individual, I shall base my relations with people on their qualities as individuals without distinction as to race or creed or gender or color or economic or social status. I believe that a person� s greatest possession, as well as his/her greatest contribution to society, may lie in the ways in which he/she differs from me, rather than in the way5 in which we are similar. - I shall accept these—differences and try to build a useful - relationship upon them. I uphold the principles af my organization, recognizing and assuming my responsibility to establish and administer the best possible program and policies for my commission. I shall learn its programs and objectives, give to it a fair share of my time and personal abilities, keep a community wide perspective knowing that, for sound cammunity service, my commission' s work must be coordinated with the tatal community. I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude shall be one of cooperative open-mindedness and objectivity. In carrying ou� my assignments, I shall be professional in realizing that it is not possible to lay down absolute rules for all situations. S shall be willing to think things through with the other cammission members, weighing alternatives and exercising good judgement in choosing among them. Policy .AD-1 � � Page 5 CITY 4F ROSEMOUNT APPLICATION FOR APPOINZ�iENT Please check Commission/Committee you are applying for: ...........;.�:�::;�:.: ��n'��.�� .��:>:<:;::»:::>�::�:::;:�::;;;: Parks & Recreation Planning Port Authority Utilities Other Explain: Name Address Phone Available at work? Phone Have you had an opportunity to read the Commissioners Code and Job Description for this commission/committee? Yes No - Please writ� a statement as to why you-wish to serve on this - commission/committee. Use the back side of this application or attach a statement if necessary. Thank you! You will be contacted regarding this application. 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The purpose of the committee is to advise and ma.ke recommendations to the City Council concerning both parks and recreation issues. In addition the committee provides input to City staff, in affect, acts as an advisory board on community interests coneerning recreation and parks. Organization: The committee consists of 7 members who are appointed by the City Council for three (3) year terms . Chairperson, vice-chairperson and secretary are elected annually by the commission members at an "organizational meeting" . Meetings are held monthly, or at the call of the chairperson. Members Role: The Advisory Committee work covers a broad range of issues which must be acted upon in a timely ma.nner. To accomplish this work, regular attendance and participation by members is essential. Occasionally, the formation of ��task" or "study groups" becomes necessary to look into or work further on. more complex issues. Assignment to these groups is voluntary. Perhaps the most significant responsibility the members have is to keep an open mind to parks issues. Listening, learning and discussion of issues are important aspects of committee work. Decision making -should be based on informat�ion gathered and what can be seen as working towards th�b��terment of the City and "` �- parks and recreation system. Maintaining objectivity in the face of special interest groups is often difficult, but essential to a balanced approach to parks. Both long term objectives and short term benefits should be considered on all issues. The Advisory Committee acts as a group; disagreement and divergent views are expected and desirable. However, these views are not to be represented to outside organizations/committees as being representative of the views of the Advisory Committee or City. Members need to be certain that they do not express personal views and interests as that of that ot the City or Parks and Recreation Department. RESPONSIBILITY/AUTHORITY: The Committee does not have statutory powers, as do '�Park Boards. " It is a creation of the Ci�y Council with the responsibility of parks and recreation. The commission reviews residential development for recommendation of park dedication, annually reviews the budget, provides input regarding programming, hears citizens requests and investigates issues for recommendation. In addition to the general responsibility of parks and recreation, the committee will perform "special�� responsibilities as well. Policy AD-1 . i Page 9 Rosemount Advisory Parks & Rec Committee Page 2 STAFF: The City employs a professional administrator for the Parks and Reereation Department whose responsibility includes the day to day direction and operation of the department. Directly responsible to the City Administrator, the director prepares the operational budget, purchases major equipment items, oversees the forestry department, weed control program, plans parks maintenance and development activities, as well as give direction to the effective operation of recreational programming, etc. As the position relates to the Advisory Committee, the director prepares the committee' s agenda and support information concerning agenda items. Items require committee action, informational iterns on parks and programs are presented by the director and communicated to the appropriate parties. The City Administrator occasionally attends meetings of the Advisory Commission and will comment on council directives, as well as background information pertaining to City developmen�. FOR YOUR. INFORMATION: Park Dedication: The City has enacted an ordinance under Minnesota laws, which grants a community the authority to receive land for park purposes from residential developers . This dedication is set at ° 4o _times the land value times the density of development. In instances in ' which suitable land for park purposes is not available, or the amount of land is not suff icient to support a park, a cash dedication is taken. The amount of the cash dedication is based on the type of land use. The committee annuall� reviews the fees for possible adjustment. The cash collected goes into the "park dedication" fund for purchase and/or development of parks throughout the community. Comp Plan: Required by the Metropolitan Council the City prepared a "Comprehensive Guide Plan�� €o�� the City. One segment of -the plan includes parks. Neighborhood service areas were defined to help determine what park needs might be for each portion of the City. Fundina: Funding for park development comes from the general taxes and park dedication fees. P.U.D. : A planned unit development i.s an agreement between a City and developer/land owner to develop the land with a propased time frame for development. Included in the agreement according to a _ specific criteria are residential densities, park land and commercial area. Policy AD-1 ' Page 10 . ROSEMOUNT ADVISORY PARKS AND RECREATION COMMITTEE JOB DESCRIPTION / OUALIFICATIONS QUALIFICATIONS: 1. Resident of the City of Rosemount 2 . Willingness and dedication to commit both time and personal energy to the committee. 3 . An interest in both parks and recreation issues 4. Desire to provide a braad range of parks and recreation service to citizens of the community. 5 . Interest in and knowledge of the community of Rosemount 6 . Recognize that recreation and parks fulfills a vital role in the guality of life for Rosemount 7. Willingly seeks input from neighborhoods, organizations, and individuals 8 . Ability to maintain an objective approach to park and recreation issues RESPONSIBILITIES: 1. Attend and participate in regular monthly meetings and special meetings. 2 . Attend and participate in appointed study cornmittees which may be required to canduct the affairs of the Advisory Committee 3 . To make recommendations concerning parks acquisition and . development to council and staff. 4 . To review a�d make recommendations concerning recreation programming 5 . Annually elect officers of :the Advisory Committee 6 . Provide input into park site planning 7. Annually reviews the department budget, providing suggestions to staff S . Performs fact finding tasks for City Council REPORTS T0: 1. � City Council PERFORMANCE AN1� EVALUATION: 1. Self evaluation by commission 2 . Regular attendance and participation 3 . Knowledge and satisfaction that commission is fulfilling a vital role in the community PoliC� AD-1 ` Page 11 . Parks & Recreatior� Job Description/Qualifications Page 2 DUTTES OF CHAIR�i�SBi�: 1. To preside over regularly scheduled and special committee meetings 2 . To call special meetings of the Advisory Committee when required to conduct the responsibilities of the committee 3 . To act as spokesperson for the committee 4 . With the Director of Parks and Recreation; establish a tentative agenda for monthly meetings 5 . Assign members to special study committees 6 . Advise and consult with individual members concerning their participation on the committee DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY COMMITTEE: l. To assist in the development of the agenda and prepare packet material 2 . To act as an administrator of Parks & Recreation programs, budgets, park development and liaisan to the City Council for the recommendations made by the Committee 3 . Provide direction and input to the Committee concerning park dedication and recreational programming 4 . To perform fundamental research in the study of parks and recreation issues 5o To attend meetings of the Advisory C�mmittee and_study . -- — --- committees Policy AD-1 ' Page 12 . ROSENlOUNT PLANNING COMMISSION BOARD OF COI+�2ISSIONERS The Planning Commission is a commission which is appointed by the City Council . The purpose of the Commission is to advise and make recommendations to the City Council regarding land use policy, zoning and all development proposals. The Commission works directly with the Planning Department. ORGANIZATION: The Commission consists of five (5) members who are appointed by the City Council . The Commissioners are appointed to three (3} year terms . The chairperson and secretary are elected annually by the Commission at an ��Annual Meeting�� . Meetings are held twice a month. Special meetings may be called by the Chairperson. MEMBERS ROLES: The Commission work covers a broad range of issues. While many issues must be acted on guickly, others are very involved project issues and take time to carry on to completion. the wide variety of issues causes regular attendance and participation by members to be essential for the completion of necessary tasks . Occasionally, the formation of "task" groups toften a Commission member and staff inembers) becomes necessary to look into or work _ further on more complex issues . Assignment to these groups is voluntary. Perhaps the most significant responsibility the members have is to keep an open mind to all issues . Listening, learning and discussion of issues are important qualities of commissioners. Decision making should be based on information gathered and what can be seen as working towards the betterment of the City. Maintaining objectivity in the face of special interest groups is often difficult, but essential for a balanced approach to economic developrnent. Both long term objectives and short term benefits shou.ld be considered on all issues. Although the Commission acts as a group, debate and divergent view points among commissioners are expected and desirable. However, personal viewpoints are not to be represented to outside organizations/individuals as being of the Commission, the City or and City departments . Special interests, which may not represent the betterment of the community, must remain separate from the Comrnissioner�s obligations. Conflicts of interest must be avoided and will not be tolerated. Poliey AD-1 , t Page 13 Planning Commission Board of Commissioners Page 2 RESPONSIBILITY / AUTHORITY: The Commission has powers under Minnesota Statutes, Sections 462 . 351 to 462 .35$ . The Commission is a creation of the City Council with the responsibility of land use development. The Commission reviews proposed development projects administers the Rosemount Comprehensive Guide Plan, the Critical Area Plan, the Zoning Ordinance and the Subdivision Ordinance. The Commission approves all development site plans and variances and makes recommendations to the Cit�r council on all Subdivisions and Planned Unit Developments, Guide Plan Amendments, Zoning Ordinance and Subdivision Ordinance Amendments . STAFF: DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION: The Director of Planning is responsible for the day to day administration of the Planning Department. The director ma.nages inspection policies and procedures, and planning and zoning functions in the City. It is the responsibility of the Planning Director to advise the Commission regarding all matters relating _., to planning, zoning and subd�vision of _land:or land development . _--- within the `City. The Director attends regularly scheduled and special meetings of the Commission. The Planning Director is also responsible for the general supervision over the administration of the business and affairs of the commission, subject to the direction of the Commission. As Assistant to the Secretary, the Planning Director shall keep the records of the Commission. It is the responsibility of the Planning Director to prepare the Agenda and to review the business matters to be considered by the Commission. Policy AD-1 ,. ' Page 14 ROSEMOUNT PLANNING COMMISSION BOARD OF COI+Il+lISSIONFsRS JOB DESCRIPTION / OUALIFICATIONS QUALIFICATIONS: Applicants must . . . 1< Be a resident of the City of Rosemount. 2 . Have a wilTingness and dedica�ion to commit both time and ` personal energy to the Commission. 3 . Have an interest in comprehensive community planning, zoning, and subdivision of land. 4 . Have a desire to assist in implementing City of Rosemaunt Land Use Controls including the Comprehensive Guide Plan, Zoning Ordinance and 8ubdivision Ordinance for the purpose of protecting the health, safety and welfare of the public. 5 . Have a willingness to seek and accept input from citizens, organizations, and those dixectly affected by land use re3ated actions made b�r the Commission, 6 . Have the ability to maintain an objective approach to community development issues in order to promote the highest "quality of life" possible for residents of Rosemount. RESPONSIBILITIES: Applicants must . . 1. The general purpose of the Planning Commzssion is to advise the City Council on all development matters in �he community. 2 . Specific duties include the preparation and administration of the City' s comprehensive guide plan, zoning ordinance and _ - __.—subdivision ordinance. : _ 3 . Specific powers include direct approval authority on site plan applieations (required for' all non-residential building permit applications) . 4 . The Planning Commission is required to make formal recommendations on all zoning and subdivision applications. 5 . The Planning Commission acts as the Board of Appeals and Adjustments, which is empowered to act upon all varianee applications. 6 . Attend and participate in regularly scheduled meetings and special meetings. 7. Attend and participate in appointed study committees which may be required to conduct the affairs of the Commission. 8 . Work closely with City `Staff, the City Council, the Port Authority, and other City Committees and Commissions. 9 . Annually elect a chairperson and secretary ta the Commission. PLANNING COMMISSION REPORTS T0: 1. City Council Policy AD-1 ' Page 15 Planning Commission Job DescriptionjQualifications : Page 2 PERFORMANCE AND EVALUATION: 1. Self evaluation by the Commission. 2 . Regular attendance and participation. 3 . Knowledge and satisfaction that the Commission is fulfilling a vital role in the community. DUTIES OF CHAIR^^_�^�T: 1. To preside at all meetings of the Commission and to preserve order and enforce required Commission procedures. 2 . To submit such recommendations and information that would be consider proper concerning the business and procedure of the Commission. 3 . To act as spokesperson for the Commission. DUTIES OF THE DIRECTOR OF PLAI�TNING T0 THE COMMISSION: 1. Responsible for day to day administration of the Planning Department. 2 . Manages inspection policies and procedures, planning and zoning functions and economic development opportunities in the City. 3 . To advise the Commission regarding all matters relating to planning, zoning, subdivision of land or land development within the City. 4 . To attend regularly scheduled and special meetings of the Commission. DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSTON 1. Responsible for general supervision over the administration of the business and affairs of the Commission, subject to the direction of the Commission. 2 . As assistant to the Secretary, the Director of Planning shall keep the records af the Commission. 3 . = �.esponsibility for the preparation of the agenda and reviews of the business matters to be considered by the Commission. " 4 . To serve as advisor to the Commission on all matters subject to Commission consideration. 5 . To attend regular scheduled and special meetings of the Commission. Policy AD-1 , ' Page 16 ROSEMOUNT PORT AUTHORITY ' ' The Port Authority (the "Autharity") is a commission which is appointed by the City Council. The purpose of the Authority is to advise and make recommendations to the City Council regarding housing, redevelopment and economic development projects and implement those development projects. The Authority is expected to work closely with the Administrative, Planning and Finance Departments of the City of Rosemount. ORGANIZATION: The Authority consists of seven (7) members who are appointed by the City Council for six {6) year terms. It is comprised of a minimum of two (2) City Council members with the remaining five (5) members being either City Council members or Rosemount citizens. The chair�e�s�e� is elected annually by the Authority at an ��Annual Meeting'� . Meetings are held twice a month. Special meetings may be called by th.e chairperson. MEMBERS ROLES: The work of the Authority covers a broad range of issues. While ma.ny issues must be acted on quickly, others are very involved project issues and take time to carry on to completion. The wide variety of issues causes "regular attendance and participation by members to be essential for the completion of necessary tasks . Occasionally, the formation of ��task° groups (often an Authority member and staff inembers) becomes necessary to look into or work further on more complex issues. Assignment to these groups is voluntary. Perhaps the most significant responsibility the members have is to keep an open mind to all issues. Listening, learning and discussion of issues are important qualities of commissioners. Decision making should be based on information gathered and what can be seen as working towards the betterment of the City. Maintaining objectivity in the face of special interest groups is often difficult, but essential for a balanced approach to economic development. Both long term objectives and short term benefits should be considered on all issues. Although the Authority acts as a group, debate and divergent view points among commissioners are expected and desirable. However, personal. viewpoints are not to be represented to outside organizations/individuals as being of the Authority, the Ci�y or any City departments. Special interests, which may not represent the betterment of the community, must remain separate from the commissiQners ' obligations. Conflicts of interest must be avoided and will not be tolerated. PoliCy AD-1 . ' Page 17 Port Authority Page 2 RESPONSIBILITY / AUTHORITY: The Authority has the powers granted under Minnesota Statutes, Section 469 , et seq. , Section 462 and Section 472A. 10 . This includes all the powers of a housing and redevelopment authority, an economic development authority and a port authority. The Authority is a creation of the City Council with the responsibility of economic development. The Authority reviews proposed economic development projects, oversees Rosemount Redevelopment District Number One and Rosemount Development District Number One, and advises the City Council on, and/or participates in, special programs such as grants and other funding available to encourage economic development within the City of Rosemount. STAFF: The City Administrator acts as the Executive Director of the , .: �� Authority. The Economic Development �e�� :��d�.x��,�� acts as the Assistant Director of the Authority. The�� "aM�� '�M�`-M planning Director and Finance Director also work , very closely with the Authority. The Rosemount City Administrator oversees the day to day and 3ong term operations of the offices of the City of Rosemount. As this position relates to the Authority he/she is the Executive Director (the "Director") . The Director acts as an administrator of : ecr�n-om�-c-��leveloptnent activities, budgets,--and as a liaison to the ' . City Council for the recommendations made by the Authority. He/she provides direction and input to the Authority concerning economic development projects and programs . It is also the Director' s responsibility to attend regularly scheduled and special meetings of the Authority and to assist in the development of ineeting agendas. The ' ' ' ' �a�e Economic Development (ED) �_�� -� ��i��.�.��.��r prepares information regarding proposed econom�.c deve�.opmerit��for presentat.i.on to the Authority. �'h� �� o��,�.r.ta'��r ��r-e— is required to attend all regularly _.. ,,,.:: , ; ...� schedu�.ed��and special meeting of the Authorit�r. The ED �e�� :ot��iri��:�r:. �e1�=—�e--s��e�*a�s3e�e ��s�e� develops meeting agendas and prepares packet ma.terials for all Authority meetings. The ED ........... ...................... ��ee�a�-i�� 4��<�:z�;�;t:��' also performs research for projects and programs brought"be�ore the Authority. Policy AD-1 1 page 18 w ROSEMC)UNT PORT ATJTHORITY JOB DESCRIPTION / OUALIFICATIONS I QUALIFICATIONS : Applicants must . . . 1. Be a resident of the City of Rosemount 2 . Have a willingness and dedication to commit both time and personal energy to the Authority. 3 . Have an interest in housing and economic deve3opment issues (commercial, retail, industriai development and redevelopment) . 4. Have a desire to provide a broad range of economic development services to the citizens of Rosemount. 5 . Have an interest in and knowledge of the community o� Rosemount. 6. Recognize that economic development fulfills a vital role in the c�uality of life for both the business persons and citizens of Rosemount. 7. Have a willingness to seek and accept input from citizens, organizations, and those directly affected by housing and economic development projects within Rosemount. 8e Have the ability to maintain an objective approach to economic development issues which come before the Authority. �__. - -.�_« RESP�NSIBIL3TI�S: Applicants must . . . - l. Attend and participate in regularly scheduled meetings and special meetings. 2 . Attend and participate in appointed study committees which may be required to conduct the affairs of the Authority. 3 . Work closely with City Staff, the Planning Commission, and the City Council . 4 . Review and make recommendations concerning housing and economic development and those programs which assist this -development. 5 . Annually elect a chairperson to the Authority. 6 . Annually review the Authority budget, providing suggestions to staff. PORT AUTHORITY COMMISSIONERS REPORT TO: 1. City Council PERFORMANCE AND EVALUATION: 1. Self evaluation by the Authority. 2 . Regular attendance and participation. 3 . Knowledge and satisfaction tha.t the Authority is fulfilling a vital role in the community. Policy AD-1 � ' Page 19 Port Authority Job Description/Qualifications Page 2 DUTIES OF CHAZR^"-r�^vi�: 1. To preside over regularly scheduled and special Authority meetings. 2 . To call special meetings of the Authority when required to conduct the responsibilities af the Authority. 3 . To act as spokesperson for the Authority. 4 . To assign members to special task committees. 5 . To advise and consult with individual members concerning their participation on the Authority. DUTIES OF THE EXECUTIVE DIRECTOR OF THE PORT AUTHORITY TO THE AUTHORITY: 1. To act as an administrator of economic development activities, budgets, and liaisan to the City Council for the recommendations made by the Authority. 2 . To provide direction and input to the Authority con:cerning economic development projects and programs. 3 . To attend regularly scheduled and special meetings of the Authority. 4 . To assist in the develapment of ineeting agendas . - DUTIES OF THE ASSISTANT DIRECTOR OF THE PORT AUTHORITY TO THE AUTHORITY: 1. To assist in the developrnent of ineeting agendas and to prepare packet ma.terial for all Authority meetings. 2 . To perform fundamental research for prajects and programs before the Authority. 3 . To attend regularly scheduled and special meetings of the Authority. Policy AD-1 ' Page 20 PORT AUTHORITY FOR YOUR INFORMATION: By-Laws• A legal•document outlining the powers and procedures of the Rosemount Economic Development Authority. Community Development Block Grant ' (CDBG) : A grant program administered to the City of Rosemount through the Dakota County Housing and Redevelopment Authority. The funds are intended to be used for the elimination of slum and blight (redevelopment} . Comprehensive Guide Plan: Required b� the Metropolitan Council, the City of Rosemount prepared a '�Comprehensive Guide Plan° for the City. Information regarding industrial, commercial, and retail development can be found in various segments of said plan. Fundincr• Funding for the Rosemount Port Authority comes from property taxes generated through tax increment financing and through various grant programs from Dakota County and the State of Minnesota. P.U.D. A planned unit develapment is an agreement between a City and developer/land owner to develop the land included in the agreement according to a specific criteria; including residential densi�ies, park land, and commercial/industrial areas, with a proposed time - - ---- - --_-f rame f or devel opment. - _ - ___ Rosemount Development District Plan: A document adopted in 1990 outlining contiguous areas throughout the City of Rosemount targeted for economic development. This district includes the original Redevelopment District. Rosemount Redevelopment Plan: A document adopted in 1979 targeting the Rosemount Central Business District and surrounding contiguous areas for housing and -� economic development. Rosemount Zoning Ordinance: All of the land within the City of Rosemount is zoned for specific uses to promote compatible land uses and the orderly development of the City. Tax Increment Financincx (TIF) : A method of financing public and/or private development projects, involving a freeze by a local government of the tax base within a designated district; the revenues generated by reassessment or new development are placed in a special redevelopment fund to finance community improvement projects (ie: Rosemount RedeveZopment District Number One and Amendments I-V, and Rosemount Development District Number One) . Policy AD-1 � ' Page 21 ROSEMOUNT UTILITIES COMMISSION The Utilities Commission is an appointed commission by the City Council . The purpose of the commission is: (1) to provide direction as to level of service, and (2) to advise and make recommendations to the City Council concerning water, sanitary sewer, storm sewer, and cable. :..>�:«:>�;.<;�:<:;::::::.;�:;::.;:_ ..:..::::::::::. : _ ;:��3:�:::::: �.fl ��.:��;.;:.>�h:�::«::e ..... ;..°.<:::;:`.;.::::.�::..::::.....:.:�::�:�>�� :::<:>'::�> . :; . �. _ ::::::.�:.�::::::::::.�.::::::::::::::::::::::::.:�::::::::::::::::::..:..:..:...a�i�..�.:::�� .....r�.:::::�:::: .€��:��.�:�::.;:�.�:.;>::�.c�:.�:�.. �:�.1:::::�:�. ...........:::::::::::::::::::::::::.::.::::::::....................::.::::.::::.�:::._.::::::::,:::::.:..�:::.:�.�::..�..::....... .......................................:..._.........::.:::::.:::::�..::�::::::::::::::::::: ::::::::...::::::s.:::::::::.:;.....................................................................:.....:....�:::::�.:.:::::::::::::::::::::::::::::::::::::._:::::::.:::::::::::::.�::::::::::::::::::::::.�:.�::: �:��az;��:::�:� ...:...... ........ ......... ;>.:. ..�:>:..-::. , _ :.:. ......:... ...... , .. ... .... .:;>:>:.:.;�:.:::.;::: .. . . . �4 <:;<;:>:::::;,::,:;:::..:::.>.:..::.;�:::.;:;.;:..;�::.>�. :.;::>;;.: _ :...::::3:::.:::::::::��:;: ��3�3��><:::��.<:;>�I�..e...:::,��:��n�a�.�:.��....�:�...��:>::>��: ::;:::::�� n. :a.:1: .................... .�...�........ ...................::::::::::.::�;>::.;:.;>:.>:>::;::.;:.;:.:;::;>:;.;:.;;;;;:.;:.;::>;;:::.:._:::::::::::.;:.:_;:.;;;:.;>:.::;:.;::.;;;;;;;:;.::;;;:::;:;.;:.;:.;:.:.;:.;>;;;;;:.;:.;>;:.;:.;:.;>;;::.>:.;;;:;:.;:.;;;:;.::::<:.:.�'::::......................... ;:_:;:.:.:;:::.;�:.;.:::.::::,.::::::::..;:.;::.:.>::.;�:.;:.:::.:.:.: <:>:::.::.;:.;:.:::.;:.:;.,...:.:.:::,;;:.:.;:.;;:;::::::.:..;:.:.::;:.:::;:.:>::>::.......................................::.:....::::.�:.�.::.:::::::::.::::: ��:��:�xz<�:z�. :;<:�a s e::::>::��::::::;�:��r:��:�;:��::>:<:��:a>.:> _. ........._..._:�,:<J.:::.:;::::::::::::::.�::.:.�::::::.�..�:.�:::::;:,:;:<;:.:;�;:.;:.;:.;;::;:.::::::.;;:.;:.;;:.:;:.;;<: Organization: The Commission consists of three (3} members who are appointed by the City Council for three f3} year terms. Ex officio members of the Commission shall be the Mayor and City Administrator. The Public Works Director wi11 act as the Executive Director. The Commission will meet at least once a month, which the commission has set as the first Monday after the first Tuesday of the month. The meeting begins at 6:30 p.m. and is held at City Hall. Jurisdiction: The Commission has jurisdiction over city operated water, sanitary sewer, and storm sewer systems. This jurisdiction and powers are outlined in Chapter 4 of the City Code and Minnesota Statutes Section 412 .321. Included in the commission' s jurisdiction is the following: (1) Review and adopt operating budgets. (2) Authorize expenditures for funds specifically set out for use in the operation and maintenance of the utilities. (3) Make recommendations to the City Council on the hiring of personnel, construction of new infrastructure, purchase of additional equipment, and construction of new buildings for operation and maintenance of the utilities . (4) Review all proposed developments in the City and make recommendations to City Council as to the availability of �� utilities to the proposed developments. (5) Review all user fees, connection charges, and all other forms of revenue and present recommendations to the City Couneil regarding these fees. Members Role: Because of the small size of the Commission, the limited number of ineetings, and the need to act in a timely fashion, attendanee and participation is very important. The Commission is also the last resort for complaints from utility users. The Public Works staff attempts to resolve as many complaints as possible, however there are times when the complainant wishes to address the policy makers, such as the Policy AD-1 . ' Page 22 Utilities Commission Job Description Page 2 Commission. Members of the Commission need to realize that policies they make are for the good af the whole and based on facts and well researched and documented data. Maintaining objeetivity is sometimes difficult but it is essential to keep good and well thought out policies intact. Although the Commission acts as a group, there will undoubtably be times when individual rnembers disagree with the majority' s view. When dealing with outside organizations and committees, it is extremely important that the individual' s disagreement must not be taken as the representative view of the Commission. Staff: The Public Works Department provides the staffing needs for the water, sanitary sewer, and storm sewer operations. The Public Works Director provides direction for implementing the Commission' s policies and deals directly with the Commission. The Public Works Secretary takes minutes at all meetings. There are full-time maintenance employees who are responsible for the daily operation of the utilities. The Public Works Supervisor provides daily assignments for the ma.intenance people. A portion of the Public Works Director, Finance Director and Accountant ' s salary are financed through utilities, while the secretarial and maintenance positions are fully supported through utilities . -�- Policy AD-1 � ` Page 23 UTILITIES ,COMMISSION JOB DESCRIPTZON / OUALIFICATIONS QUALIFICATIONS: 1. Must be resident of the City of Rosemount. 2 . If a customer of Rosemount Water & Sewer Utilities, then must be in good standing. 3 . Must possess willingness and dedication to commit both time and personal energy to the commission. 4 . Must have interest in and knowledge of the community of Rosemount. RESPONSIBILITIES: 1. Attend and participate in regular monthly meetings and special meetings . 2 . Attend and partieipate in appointed study committees which may be required. 3 . Set policies concerning operation and maintenance of water, sanitary sewer, and storm sewer systems. 4 . Approve rate structure for water, sanitary sewer, and storm sewer systems, e. i. user fees, connection charges, etc. 5. Set policies regarding billing procedures and methods . 6 . Approve annual utilities operating budget. '7. Review and recommend the availability of water and sanitary sewer to new developments. - : 8 . -Recommend approval to city aouncil of public improvement projects involving water, sanitary sewer, and storm sewer construction. 9 . Support and keep updated Comprehensive Plans for water, sanitary sewer, and storm sewer. 10. 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All users of the Utilities 2 . City Council Policy AD-1 � Page 24 4 Utilities Gommission Job Description/Qualifications Page 2 FERFORMANCE AND EVALUATION: 1. Occasional customer surveys. 2 . Self evalua�ion by commission. 3 . Knowledge and satisfaction that commission is fulfilling a vital role in the community. DUTIES OF CHAIR ^^—�^v�: 1. Preside over regularly scheduled and special commission meetings. 2 . Call special meetings when required to con.duct the responsibilities of the commission, 3 . To act as spokespersan for the commissian. 4 . Establish, with the Public Works Director, a tentative agenda for monthly meetings. 5 . Assign members to special study committees, if necessary. 6. Advise and consul-t with individual members concerning their participation on the committee. DUTIES OF THE PUBLIC WORKS DIRECTOR: 1. Assist in the development of the agenda and prepare packet ma.terial . 2 . Act as administrator of Utilities policies, rates, and budgets and be liaison to the City Council for recommendatians rnade by -- - the :-ct>mmission. . : _ _ . . 3 . Provide direction and input for the commission, 4. Perform fundamental research when needed. 5 . Attend all meetings of the Commission and study committee when directed. 6. Assist Commission in development of maintenance and operation policies, setting rates, preparing budgets, etc. a � ' Policy AD-1 Page 25 � � � T/1T7 TT[9/'1TTTmT/1�. /'�TTTT TTT Tl1TT['� � � c,��-z.�-.srrr-srrxvr3�-varsarr-r�7.'rviv� . 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Phone Have you had an opportunity to read the Commissioners Code and Job Descriptian for this �ommissiori%committee? Yes � 1�0 - -- Please write a statement as to why you wish to serve on this commission/committee. Use the back side of this application or attach a statement if necessary. Thank you! You will be contacted regarding this application.