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Home My WebLink About9.a. City Administrator Selection Process UpdateCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: DECEMBER 7, 1993 AGENDA ITEM: CITY ADMINISTRATOR SELECTION AGENDA SECTION: PROCESS OLD BUSINESS PREPARED BY: SUSAN WALSH ADMINISTRATIVE ASSISTANT AGENDITE irk A ATTACM1ENTS: POSITION PROFILE AP OVED BY: TIMETABLE Attached for your review and approval is the City Administrator Position Profile prepared by Jim Brimeyer. This profile is the result of Mr. Brimeyer meeting with over 50 people who included business owners, chamber members, residents, councilmembers, newly elected councilmembers, past mayors and city employees. Mr. Brimeyer will be at the December 7 Council meeting to discuss the profile with you and ask for any changes or additions you may want to make. It is his hope to receive approval from Council on December 7 so he can begin distributing the profile to candidates immediately. Also attached is a Suggested Timetable from Brimeyer. On January 25, he would like to bring to the Council a progress report and have the Council reduce the number of candidates from 10-12 to 4-5. This may take up to two hours so I am recommending the City Council set a special council meeting for Tuesday, January 25, 1994, at 7:00 p.m. I have contacted Council -elect Anderson and Busho who are available on this date. RECOMMENDED ACTION: MOTION TO APPROVE THE CITY ADMINISTRATOR POSITION PROFILE AS PRESENTED BY JIM BRIMEYER. MOTION TO SET A SPECIAL COUNCIL MEETING FOR JANUARY 25, 1994, AT 7 P.M. TO REVIEW CANDIDATES FOR THE CITY ADMINISTRATOR POSITION. COUNCIL ACTION: i The Brimeyer Group,lnc. EXECUTIVE SEARCH CONSULTANTS One Tenth Ave. South Hopkins, MN 55343 CITY OF ROSEMOUNT CITY MANAGER Suggested Timetable 11/5/93 Authorize to Proceed 11/9 to 11/29/93 Gather Information for Profile Draft Profile 11/29/93 Place Announcements 12/7/93 Approve Profile 12n to 1/11/94 Recruit, screen candidates 1/8/94 Deadline for Applications 1/25/94 Progress Report Reduce number of candidates from 10-12 to 4-5 1/26 to 2/5/94 Check references, verify credentials 2/12 to 2/13/94 Interviews, Selection (612) 945-0246 9 fax (612) 933-1153 lJtl.—lJ�-1y7J 14; JJ rmul`I ML -N H=U1.1H I GJ.. u I L.... a +c a icu a r . rJl `Brimeyer Group, inc.dost-tt� brand fax tranSmitt2tl memo 7671 w� . :XECUTIVE SEARCH CONSULTANTS w C>.;:L City 7he Comms One Tenth M ftl Hopkins. MND , Minnesota City Administrator Position Profile The City of Rosemount, located in northern Dakota County, is a southern suburb of the Minneapolis/Saint peal metropolitan area. One of the few suburbs that grew firom an older, stand alone community. Rosemount has remarkably managed to retain a small town atmosphere despite the enormous growth the City has accomplished over the past dozen years. The 1993 estimated population of 10,500 citizens reveals an increase of almost 70% since 1980 and furore projections indicate a population of nearly 16,000 by the year 2000. Rosemount encompasses an area of over 35 square miles. The western part of the City is comprised of an expandixag residential community and an older, yet vital, downtown area. A strong, united business community exists in Rosemount fostered by the cooperation of civic organizations, the Ober of Coke, and local businesses. Over 500 acres of industrial and commercial land has been reserved for development. The community has preserved 200 acres of land which contains 15 parks enjoyed by residents and visitors. Rosemount boasts two golf courses, one public and one private, and the City is bordered on the northeast by 270 acres of park reserve land situated on the Mississippi River. The first settlers came from New York in 1853. By 1858 a school and post office had been established and became the Village of Rosemount. For the next century the community served largely as an economic center for the surrounding agricultural center. The railroad company built a grain elevator and established a depot and the downtown flourished. In 1941 the federal government purchased 12,000 acres from south Rosemount and neighboring North Empire Township to construct a munitions plant. Today, much of this property belongs to the University of Minnesota and the facility is dedicated to agricultural research and education. In addition, several businesses lease land from the University, which is the largest property owner in the City of Rosemont. In 1956 The Great Northern Oil Refinery began production ian a plant which today is owned by Koch Refining. Koch is the largest refinery in the upper midwest and supplies 50% of Minnesota's gasoline. The refinery employs 900 workers and owns over 2,700 acres in Rosemount. The Pine Bend Industrial Complex houses 15 companies that comprLse about one third of the City's total employment. Several of these industries are chemical manufacturers and waste management facilities including Materials Recovery and Minnesota Industrial Containment Facility handling non -hazardous waste. Other prominent employers in Rosemount include Grief Brothers Corporation and the Dakota County VocationaUTechnical School. (612) 945-0246 • fax(612)933-1153 DLC -02-1993 14;5,3 I- RUIII KLK H55UL.1 H I t5.. L I i) .... I U 4e_IJJtL'Ja t-1. U4 -2- In 1979, the Rosemount Housing and Redevelopment Authority was foamed and in 1990 the Rosemount EconOmic Development Authority was established and Rosemount became a Minnesota -Star City-. The Port Authority was initiated in 1992. The City entered into an agreement with the Minnesota Army National Guard to construct an armory to house the Army's Division HeadquMU". The 96,000 square foot, $7 million facility will support 40 employees and provide training exercises for 400 reservists. The City received approval from the voters to build an adjoining eomumandy center consisting of an auditorium, banquet facility, theater, and classrooms. Construction of this facility will be completed in 1994. Also included is a multi-purpose arena, including an ice sheet, which is scheduled to open in December, 1993. independent School District 196 serves the Rosemount Apple valley -Eagan area and is headquartered in Rosemount. The District's enrollment for the 1992/93 school year was approximately 23,000 students in grades kindergarten through twelve. School District 196 is one of the largest employers in Rosemount (with approximately 2,500 workers). Tlie: District consists of 14 elementary schools, four middle schools, and three senior high schools. Of these schools, two elementary schools, one junior high, and one senior high are located in the City of Rosemount. Over the past four years, an average of $26,725,000 in new construction value has been added to the City of Rosemount every year. During this same period. the City has added over 230 housing units per year to its housing stock. Approximately 90% of these units are single fancily homes but housing options include townhomes, condominiums, low-income housing and a senior citizen center. police protection is provided by 13 full time officers and eight police reserves. Fire protection is provided by 33 trained volunteers. The City has a class 6 insurance rating. Municipal water, sanitary sewer and storm water services are provided to virtually all of the developed areas of the City. The municipal water service is provided by four wells with two water towers having a total storage capacity of 1,500,000 gallons and an average demand of 600,000 galloons pumped daily. Although the City constructs and maintains its own sewer laterals, core facilities are owned by the Metropolitan Waste Control Commission and the City is billed for its usage of MWCC facilities. In 1971, the village of Rosemount and the township merged and in January 1975 Rosemount became a statutory city. The City of Rosemount has a Mayor/Council form of government with the four Councilmembers being elected to overlapping four year terms of office. 7'he City's chief administrative officer is the City Administrator who is appointed by and serves at the discretion of the City Council. The City employs 55 and operates with a total annual budget of $4.3 million. DEC -02-1993 14:54 FROM RLK HSSOCIHVESi.LiD.... (O 4,135203 t-1. U-3 -3- 7U Position The City Administrator is responsible for the planning and directing City affairs to insure, efficient delivery of municipal services and development in line with City Council directives. specific duties include: * Supervise all departments and coordinate the ef6orts of Department Heads in developing and implementing programs, policies, and directives- * Coordinate the work of City advisory bodies and City consultants. s Plan and coordinate the administ C&d0n of all departments, personnel, equipment, and fW111ties to assure service to the community and respectfulness to employees. * Provide direction and counsel to emplOYees in negotiations of contracts or mediation of grievances on issues of salary, hours, and conditions of employment. * Make or recommend staffing or administrative changes to maintain high standards of paformance- s Recommend competent employees and delegate the necessary authority to assure a well- managed and viable organization. * Be responsible for the development of an annual budget for presentation to City Council. # Perform special projects and other duties as apparent or as directed by the City Council. Background and ParpMertce The ideal candidate for City Administrator will: * Have a Rachelor,s degree, at minimum, in Public Administration, Business Administration or a closely related field and 6-10 years is municipal management of a city similar in size to Rosemount or as an Assistant Manager in a larger city. * Nave experience in long-term strategic planning, especially related to growth issues. • Have a strong working knowledge of budgeting, personnel issues, and financial management and be accustomed to making policy reeommmdations in those areas. ' Be familiar with the operation of municipal government, preferably within a metropolitan area. DEC -02-1y33 14:55 rRUN MLK H55ULIHIt5,.LIL.... IU ✓_J4 -4- Have a background in labor issues and the ability to complete negotiations in a timely manner. * Have demonstrated expearienae ill the following areas: - downtown development - commercial and industrial growth management - metropolitan issues, specifically sewage treatment capacity * Possess an understanding of environmental issues with some experienoe in awironmental remediation. * Understand the need to balance residential with commerrial1industrial development. * Have a history of active participation and leadership in civic, and professional manageMent organizations. Mwtctgemew CtrpabWdes * Possess a broad perspective in dealing with rural and urban issues. Be able to develop a compatible approach to handling urban concerns which may compromise the rural character of the community. * Stay in control of issues and take an aggressive approach, if necessary, to facilitate successful completion of assignments. * Initiate a goal setting session for the Council. Be able to guide the Council in an authoritative manner. Encourage Council to work toward a common goal(s). * Use good delegation skills and avoid personal involvement in tasks. Empower staff and allow them to grow professionally. * Give clear, strong direction to staff and be willing to make staff changes to facilitate high standards of service to the community. Boost the perforwz= expectations of staff to enhance the credibility of City Hall with the public. * Develop a process to promote a customer service orientation. * Recognize when to ignore politics in order to *stay on task". * Monitor the actions of Department Heads to ensure the policies and philosophy of the Council are carried out. Hold regular staff and employee meetings. ' Be positive, approachable, and listen. Be seen as a consistent, steady, reliable leader by staff and the public. DEC -02-1'J93 14: b5 f kLJN MLK H55U1.1 H I E6, . L I i).... I U 4GJJGVJ..1 r-. UJ -5- * Be willing to be the. focal point for Council, Port ,Authority, and staff. * Be creative in developing ideas and considering alternatives while being mindful of potential consequences. Keep Council informed of ideas. * Have the ability to assess the financial condition of the City. Be able to work within a budget and to promote fiscal responsibility. Examine spending patterns and support Council guidelines pertaining to financial. resources. Provide a budget capable of being understood by all constituencies. • maintain a sense of humor and balance about the position. Community Priorities * Create a professional image and a high level of trust of City Hall to the public. improve the relationship between the community and the City. * Be accessible to residents and active in business and social functions. * Lead the Council in strategic planning and team budding. Assist the Council and the Port Authority in an effort to view community issues from a global perspective. Continue tIo be supportive of and visible in the business community, with the University and the Chamber of Commerce. e Budd a stronger worming relationship with Council and staff. Create an atmosphere for open communication and cooperadon. improve morale of the staff. a Explore the restructuring of some departments and the redistribution of staff workload. * Examine commercial and economic development functions and give direction to the development oommwaaty. e Assess the need for new public facilities including a Public Works Garage and a Fire Station. * Promote a process for a visionary downtown streetscape. e Work with the Metropolitan Council and the Waste Control Coroamission to explore the expansion of the sewer capacity to allow for managed growth. • Continue to work cooperatively with the County, adjacent communities, other government entities, and the University of Minnesota. Explore new options for shared projects, servioes, and land use. * Implement programs to improve communications between the City and the constituencies. DEC -02-1993 14:56 FROM RLK HSSOCIHTES9.LTD.... TO 4235203 r'.Ub 0 City ,Administrator, Jtosemaunt, M'mnesota (pop. 10,5500). S Urft salary $52,000 to $61,000. Report to fivameanber. Co=g connsti ng yo and four Councilembers elected to four year terms. Responsible for managiung a w4ime staff of 55 employees, a total budget of $4.8 mullion and a general fvad budget of $4.0 million. Qualified candidates should have a degree in Public Administration or related field plus a minimum of 5-10 years =perience in a responsible management position, preferably in a suburban environment. Requires a strong background in the areas of economic development, strategic planning, team building, and working comfortably in a potential growth ewAmnment while maintaining a semi - rural atmosphere. Applicants should send resume by January 8, 1994 to: James L. Brimeyer, President The Brimeyer t3mnp Executive Search One Tenth Avenue South Hopkins, Minnesota 55343 (612) 945-0246 12/7 to 1/11/94 • Recruit, screen. candidates 1/8/94 Deadline for Applications 1/25/94 Progress Report 2/12 to 2/13194 Interviews, Selection TOTAL P.06