HomeMy WebLinkAbout2. Interview Process i�� o osemouv��
PHpNE (6/2)4234411 2875-145th 3treet Wes[,Rosemount,Minnesota MAYOR
FAX (612)4235203 Mailing Address: Edward B.MCMenomy
P.O.Box 510,Rosemount,MinnesOta 55068-0510 COUNCILMEMBERS
Sheila Klassen
James(Red)Staats
Harry Wiilcpx
Dennis Wippermann
AOMINtS7RATOR
Stephan Jilk
TO: Mayor McMenomy
Council Members: Klassen, Staats, willcox, wippermann
FROM: Stephan Jilk, City Administrator
DATE: August 25, 1993
RE: Planning Commission Interviews
The attached are provided for your reference on Saturday morning
to conduct the interviews for the Planning Commission applicants .
1. Interview Schedule and Commission Terms with vacancies
2 . Copies of questions utilized this past January
3 . A copy of the city policy in committee selection
4. Job descriptions of Planning Commissioners
5 . Copy of applications for the Planning Commission
Please note that we will have juice, rolls and coffee available
at 7:45 a.m. for openers, and I suggest we meet at least fifteen
minutes before the first applicant is interviewed to discuss the
process .
lj
C�ver�l�ing s �oming ��i �osemounl��
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Planning Commission Selection Schedule
Saturday, August 28, 1993
Time A�plicant
8:15 am Ena Cisewski, 14b75 Biscayne Way
8:35 am Bill Droste, 13832 Danbury Path
9:00 am: Mark DeBettignies, 2733 Upper 138th Street West
TERMS
Planning Comm. Began Ends Length of Terrn Terms Served
Gathy Bush, Chair 1/91 1194 3 yrs l
� Jay Baago, V-Chair 2/92 1l94 2 yrs 1
Lorrayne Ingram 2/93 1/96 3 yrs 0
Vacancy 2/93 1196 3 yrs —
Vacancy 2/92 1/95 3 yrs � --
. �
Interview Questions
General
1. Please provide us with a summary of your background and
involvement in the community.
2 . Tell us what you feel your role should be as a member of an
advisory committee.
3 . Why do you feel that you wouid be a good person to represent
the opinions and cancerns of the City?
4 . What is yaur main reasan for applying for this appointment,
in other words are you basically interested in serving the
cammunity or do you have a specific motivating issue that is
compelling you to apply for this position?
5 . In your apin.ion, what are the three most impartant �
responsibilities an advisory committee member has �owards
his/her community?
6 . What expertise, special experience, etc. , do you have that
would assist you in a position on an advisory committee?
Interview Questions
� Planning Commission
1. Are there any particular issues that you see faeing the
community?
2 . What role does the Planning Commission have in dealing with
these issues?
3 . How do yau feel you can persQnally contribute to this role?
4 . What relationships are needed between City Council and
Planning Commission and staff and Planning Commission?
5 . How much weight do you think should be placed on staff
reports and recommendations when making a decision?
6 . How much weight do yau feel should be placed on citizen
input when making a decision?
7. Do you feel you can make a decision, consistent with
previous actions of similar nature, when confronted by a
large neighborYiood objection?
8. How much weight do you feel the Gity Cauncil should place on
Planning Commission recommendations when making a decision?
9 . Do you think Planning Commission should play a different
role in the community than that which you understand it to
be toda�?
10 . The Planning Commission is considering changing its meeting
time to 7:00 p.m. Would this new time be a conflict for
You�
August 3, 1993
CITY OF ROSEMOUNT
POLICY TITLE: COMMITTEE SELECTION POLICY
POLICY NtTMBER: AD - 1
PROPOSED BY: ADMINISTRATION
DATE APPROVED
BY CITY COUNCIL: December 3, 1991
DATE AMENDED
BY CTTY COUNCIL: August 3, 1993
PURPOSE
The City of Rosemount wants to assure equal and open access
to the selection process for all City Council appointed standing
Commissions and Committees. This policy will set a regular and
formal recruitment and selection process for eligible members to
all City Council Commissians and Committees. It will provide
applicants for Citizens Advisory Commissions and Committees with
basic information on the application procedures and the
appointment process.
POLICY
This policy will provide guidelines governing the
. application procedure and the appointment process for Ca�tizens
Advisory Commissions and Committees .
The Commissions and Committees shall be advisory bodies to the
City council, charged with the responsibility of researching,
reviewing, and making reeommendations on related issues .
PROCEDURE
1. The following Commissions shall be appointed by the City
Council and shall meet on the days designated below:
Days & Times of Meetinas
Community Center Commission 7 : 00 p.m.
- 2nd Thursday of each month
Parks & Recreation Committee 7 : 30 p.m.
- 3rd Monday of each manth
Planning Cornmission : 5 : 00 p.m.
- 2nd and 4th Tuesday of each mo.
Port Authority 5s15 p.m.
- lst & 3rd Tuesday of each month
Utilities Commission 6 :30 p.m.
- lst Monday after the lst Tues .
of each manth
Policy AD-1
Page 2
Length of Terms :
Community Center Commission 3 years
Parks & Recreation Committee 3 years
Planning Commission 3 years
Port Authority 6 years
Utilities Commission 3 years
2 . Al1 persons making application to the City Council for a
position on a Citizens Advisory Cammission or Committee
shall be residents of the City of Rosemount.
3 . Persons interested in being considered for appointment or
reappointment to a City Commission or Committee shall
complete an °Apglication far Appointment to City Committee
or Commission" form furnished by the City.
4 . Appointments to expired terms shall be made annually by the
City Council at their second regular meeting in January.
All members, regular and alternate, shall be appointed to
terms as designated above, however, the term may be
terminated early by the Council . Each member shall serve a
maximum of three terms, effective with those members
appointed Januar�, 1991 and after. Compensation for members
shall be set by the City Council . �
5 . When an individual ' s regular employment may potentialZy
cause a conflict of interest with the normal items of
business of a City Commission or Committee, he or she shall
divulge such possible eonflict in writing prior to the
consideratian for appointment. Prior to making an
appointment, the City Council shall determine whether or not
such potential conflict of interest would preclude the
appointment of the applieant.
6 . Anyone already holding an elective county, state, or federal
- office shall not be eligible to serve in a regular voting
position on any of the City Commissions or Cammittees .
7. No permanent full-time or part-time City of Rosemount staff
employee shall hold a regular voting position on any
Commission or Committee excep� that a staff inember may serve
as an ex-afficio member.
8 . An effort shall be made to have a diversity of professions
and occupations xepresented on all Commissions and
Committees and, as a general guideline, at no one time
should one-third of any one Commission or Committee be
comprised of individuals of like professions or occupations ,
Policy AD-1
Page 3
9 . As a general guideline, the members of each
Commission/Committee should be eomprised of inembers
representing a wide range of civic groups and interests.
10 . Attendance at the meetings of these advisory bodies is
critical to their effectiveness; therefore, missing three
consecutive meetings or attendance at less than ?5% of the
meetings in a six-month period will cause the
Committee/Commission Chair� to review the nature of the
absences and, pending the outcome of that review, it may be
necessary to forward a recommendation to the City Council
that the member of the Committee/Commission be removed for
poor attendance.
11. Alternate members may be appointed and are considered as
_ members in training and shall act as regular voting members
in the absence of any regular member. Mid-term vacancies
shall temporarily be filled by the alternate if appointed
for the unexpired term. The alternate shall apply and be .
considered for regular membership on the commission along
with any other applicants . If alternates are not appointed
vacancies would be filled following guidelines set in this
policy.
12 . Commission/Committee members may be removed from office at
anytime for good cause by the City Council .
RECRUITMENT AND SELECTION
Ninety days prior �o the expiration of cammission terms each
year, the Council shall be advised of the pending vacancies and
the attendance record of the individuals whose terms are expiring,
should those individuals be eligible for reappointment. Should
the individuals merit reappaintment, those persons will be
contacted to determine if he/she wishes to seek reappointment .
New applications should be completed by the incumbents . Council
will also announce ta the general public the vacancies on the City
Commissions at least sixty days priar to the expiration of
commission terms each year and applications will be accepted from
all interested citizens of Rosemount.
Thirty days priar to the expiration of cammissian terms, the City
Council will meet to review all applications and interview
applicants, including incumbent members whose terms are expiring
and who wish to seek reappointment. The qualifications of the
members of the Commissions shall be those who in judgement of the
Council are representative of the community and are qualified by
training, experience and interest useful for the fulfillment of
the Commission' s responsibility. � '
EFFECTIVE DATE
This policy will go into effect the day following its adoption b�r
the City Council of Rosemount, Minnesota.
Policy AD-1
Page 4
A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary purposes �
of a commission are to achieve effective and wise guidance of the
City through group thinking and action, to raise the standards of
commission membership and to improzre the level of services to the
community which supports it.
I rea3ize that mine is a community trust, that I represent
all the people and that I have a duty to the community as we11 as
to the commission I pledge myself. Therefore, to cultivate an
"educated heart" so that I may be sensitive to my obligations and
relationships in this trusteeship, I subscribe to the code of an
ethical person, remembering that ethics refers to what a person is
morally obliged to do or not to do in a given situation.
I believe that comrnission service can be an expression of
democratic citizenship, signifying a willingness to accept
community respansibility and the charge to preserve papular
control of American public services. Respecting the dignity and
worth of the individual, I shall base my relations with people on
their qualities as individuals without distinction as to race or
creed or gender or color or economic or social status . I believe
that a person' s greatest possession, as well as his/her greatest
contribution to society, ma.y lie in the ways in which he/she
_ differs from me, rather than in the ways in which we are similar.
I shall accept these differences and try to build a useful
relationship upon them.
I uphold the principles of my organization, recognizing and
assuming rny responsibility to establish and administer the best
possible program and policies for m�r commission. I sha11 learn
its programs and objectives, give to it a fair share of my time
and personal abilities, keep a community wide perspective knowing
that, for sound community serviee, my commission' s work must be
coordinated with the total community.
I promise to be loyal to my own organizatian and a good
neighbor to other agencies . My attitude shall be one of
cooperative open-mindedness and objectivity. In carrying out my
assignments, I shall be professional in realizing that it is not
possible to lay down absolute rules far a11 situations . I shall
be willing to think things through with the other commission
members, weighing altern.atives and exercising good judgement in
choosing among them.
Policy AD-1
Page 12
ROSEMOUNT PLANNING COMMISSION
BOARD OF COMMISSIONERS
The Planning Cammission is a commission which is appointed by the
City Council. The purpose of the Commission is to advise and make
recommendations to the �ity Council regarding land use policy,
zoning and all development proposals. The Commission works
directly with the Planning Department. '
___
- -- ___ _._ . _ ____ _ _ _ _ __,_
ORGANIZATION:
The Commission consists of five (5) members who are appointed by
the City Council . The Commissioners are appointed to three (3)
year terms .
The chairperson and secretary are elected annually by the
Commissian at an ��Annual Meeting�� , Meetings are held twice a
month. Special meetings may be called by the Chairperson.
MEMBERS ROLES:
The Commission work covers a broad range of issues. While many
issues must be acted on quickly, others are very involved project
issues and take time to carry on to completion. the wide variety
of issues causes regular attendance and participation b� members
to be essenti.al for the completion of necessary tasks.
Occasionally, the formation of "task° groups (often a Commission
member and staff inembers) becomes necessary to look into or work
further on more complex issues. Assignment to these groups is -- -
voluntary.
Perhaps the most significant responsibility the members have is to
keep an open mind to all issues. Listening, learning and
discussion of issues are important qualities of commissioners .
Decision making should be based on information gathered and what
can be seen as working towards the betterrnent of the City.
Maintaining objectivity in the face of special interest groups is
often difficult, but essential for a balanced approach to econamic
development. Both long term objectives and short term benefits
should be considered on all issues.
Although the Commission acts as a group, debate and divergent view
points among commissioners are expected and desirable. Hawever,
personal viewpoints are not ta be represented to outside
organizations/individuals as being of the Commission, the City or
and City departrnents. Special interests, which may not represent
the betterment of the community, must remain separate from the
Commissioner� s obligations . Conflicts of interest must be avoided
and will not be tolerated.
PoliCv AD-1
Page 13
Planning Commission
Board of Commissioners
Page 2
RESPONSIBILITY / AUTHORITY:
The Commission has powers under Minnesota Statutes, Sections
462 .351 to 462 .358 .
The Commission is a creation of the City Council with the
responsibility of land use development. The Cammission reviews
proposed development projects administers the Rosemount ,
Comprehensive Guide Plan, the Critical Area Plan, the Zoning
Ordinance and the Subdivision Ordinance. The Commission approves
- al1 development site plans_ and variances and makes recommendations
to the City council on all Subdivisions and Planned Unit
Developments, Guide Plan Amendments, Zoning Ordinance and
Subdivision Ordinance Amendments.
STAFF:
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION:
The Director of Planning is responsible for the day to day
administration. of the Planning Department. The director manages
inspection policies and procedures, and planning and zoning
functians in the City. It is the responsibility of' the Planning
Director ta advise the Commission. regarding all matters relating
to planning, zoning and subdivision of land or land development
within the City. The Director attends xegularly scheduled and
special meetings of the Commission. .
The Planning Director is also responsible for the general
supervision over the administration of the business and affairs of
the commission, subject to the direction of the Commission. As
Assistant to the Secretary, the Planning Director shall keep the
recards of the Commission. It is the responsibility of the
Planning Director to prepare the Agenda and to review the business
matters to be considered by the Commission.
Policy AD-1
Page 14 -
ROSEMOUNT PLANNING COMMISSION
BOARD OF COMMISSIONERS
JOB DESCRIPTION l OUALIFICATIONS
QUALZFICATIONS: Applicants must . . .
1. Be a resident of the City of Rosemount:
2_ Have a willingness and dedication to commit both time and
personal energy to the Commission.
3 . Have an interest in comprehensive community plan.ning, zoning,
and subdivision of land.
4 . Have a desire to assist in implementing City of Rosemaunt Land
Use Controls including the Comprehensive Guide Plan, Zoning
Ordinance and Subdivision Ordinance for the purpose of
protecting the health, safety and welfare of the public.
5 . Have a willingness to seek and accept input from citizens,
organizations, and those directly affected by land use related
actions made by the Commission.
6 . Have the ability to maintain an objective approach to
community development issues in order to promote the highest
"quality of life" possible for residents of Rosemount.
RESPONSIBILITIES: Applicants must . . .
1, The general purpose of the Planning Commissiox� is to advise
. the City Gouncil on all development matters in the cammunit�.-
2 . Specific duties include the preparation and administration of
the City' s comprehensive guide plan, zaning ordinance and
subdivision ordinance.
3 . Speeific powers include direct approval authority on site plan
applications (required far all non-residential building permit
applications) .
4 . The Planning Commission is required to make formal
recommendations on all zoning and subdivision applications.
5 . The Plannir�g Commission acts as the Board of Appeals and
Adjustments, which is empowered to act upon all variance
applications.
6 . Attend and participate in regularly scheduled meetings and
special meetings.
7 . Attend and participate in- appointed study committees which rnay
be required to conduct the affairs of the Cornmission.
8 . Work closely with City Staff, the City Council, the Port
Authority, and other City Committees and Commissions.
9 . Annually elect a chairperson and secretary to the Commission.
PLANNING CONIMISSION REPORTS T0:
1-, City Council
PoliCy AD-1
Page 15 �
Planning Commission ',
Job DescriptionjQualifications '
Page 2
PERFORMA,NCE AND EVALUATTON:
1. Self evaluation by the Commissian.
2 , Regular attendance and participation.
3 . Knowledge and satisfaction that the Commission is fulfilling a
vi�al role in the community.
DUTIES OF CHAIR:
1 . To preside at all meetings of the Commission and to preserve
order and enforce required Commission procedures.
2 . To submit such recommendations and information that would be
consider proper concerning the business and procedure of the
Commission.
3 . To act as spokesperson for the Commission.
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION:
1. Responsible for day to day administration of the Planning
Department.
2 . Manages inspection policies and procedures, planning and
zoning functions and economic development opportunities in the
City.
3 .__ To advise the Commission regarding all matters relating to
planning, zoning,. subdivision of land or land development
wi�hin the City. _ _ _ __ ._
4 . To attend regularly scheduled and special meetings of the
Commission. .
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION
l . Responsible for general supervision over the administration of
the business and affairs of the Commission, subject to the
direction of the Commission.
2 . As assistant to the Secretary, the Director of Planning shall
keep the records of the Commission.
3 . Re-sponsibility for the preparation of the agenda and reviews
� of the business matters to be cansidered by the Commission.
4 . To serve as advisor to the Commission. on all matters subject
to Commission consideration.
5 . To attend regular scheduled and speciai meetings of the
Commission.