HomeMy WebLinkAbout4. Minutes of May 3, 1993 Regular Meeting . �
ROSEMOUNT PORT AUTHORITY PROCEEDINGS ��A�"�
REGULAR MEETING
MAY 3, 1993
Pursuant to due call and notice thereof a regular meeting of the
Rosemount Port Authority was duly held on May 3, 1993 at 5 :30 p.m. in
the Council Chambers at City Hall, 2875 - 145th Street West .
Chair Dunn called the meeting to order with Commissioners Anderson,
Wippermann, and Edwards present. Commissioners Carroll, McMenomy, and
Sinnwell were absent. Staff present in.cluded Executive Director Jilk,
Economic Development Coordinatar Miller, and attorney Mike Miles.
There were no additions or corrections to the agenda. MOTION by
Edwards to approve the agenda as printed. SECOND by Wippermann.
Ayes: 4 . Nays: 0 .
MOTION by Edwards to approve the invoiees as presented. SECOND by
Wippermann. Ayes: 4. Nays: 0 .
Chair Dunn commented on the large dollar amounts being spent by the
Port Authority for attorney fees.
MOTION by Wippermann to � approve the April 6, 1993 closed executive
session minutes as printed. SPCOND by Anderson. Ayes: 4 . Nays: 0 .
Commissioner McMenomy took his chair at 5:35 p.m.
MOTION by Anderson to approve the April 20, 1993 wark session minutes
with an amendment to show attorney Mike Miles present at the meeting.
SECOND by Wippermann. Ayes: 5 . Nays: 0 .
Chair Dunn requested an update on the armory site businesses and
whether the Reno' s Pizza transaction was complete and whether the
checks had been distributed for the purchase of the properti�s.
Economic Development Coordinator Mi11er advised that the check for
Reno' s Pizza and the bill of sale were ready to be signed and picked
up by Mr. Capocasa. Miller also advised that �he checks for the
purchase of the properties had been submitted to the attornies but
problems with the listed payees on the checks still need to be
resolved.
Commissioners took under consideration the proposed redraft of the
Port Authority Bylaws. After considerable discussion Commissioners
agreed that they had three options: 1) no standing rules, leave
bylaws the way they are; 2) adopt standing rules that are separate
from bylaws; or 3} amend bylaws to incorporate standing rules and send
to city council for approval . There was some agreement that the
standing rules, separate from the bylaws, offered more flexibility and
were more easily amended because proposed amendments did not have to
be approved by the City Council . Executive Director Jilk commented
that the bylaws wauld need to be amended to allow for the standing
rules, if the standing rules are adopted.
MOTION by Dunn to adopt the standing rules, as proposed, separate from
the Port Authority bylaws. SECOND by Wippermann. Ayes: Wippermann,
Dunn, Edwards . Nays: Anderson, McMenomy. Motion carried.
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ROSEMOUNT PORT AUTHORITY PROCEEDINGS DR��T
REGULAR MEETING
MAY 3, 1993
Economic Development Coordinator Miller updated the Board on staff' s
response to Scott Rynerson' s eorrespondence regarding the Ron and
Kerry Johnson praposal for redevelopment of the Repairs, Inc. site.
Mr, Rynerson's concern was that park land was part of the proposal and
that the Parks and Recreation Committee had not received any
documentation pertaining to this. Miller advised that, at the time
of writing his letter, Mr. Rynerson was not aware that staff was
working with Parks and Recreation staff regarding the procedural
details of this project. Miller further advised that as soon as �.he
plan details are complete, he would appear before the City Council for
Project Plan and Project Budget Approval for the Port Authority to
implement the project. Chair Dunn also commented that he had met with
Mr. Rynerson and the essence of the meeting was that more
communication between the committees was necessary. In response to
questions regarding financing the project, Miller advised that the
Johnsons are still proposing private financing. Consensus was reached
that a motion was not necessary to direct Mr. Miller to correspond
with Mr. Rynerson thanking him for his concern with the Johnson
proposal since the Board and staff had already followed-up and
addressed the i.ssues in Mr. Rynerson' s letter and discussed them with
him. '
Economic Deve3opment Coordinator Miller presented to the Board, for
their consideration, a draft Request for Proposal for Matel/Restaurant
Development. Miller reviewed details of the RFP and advised that it
calls for a 50-unit or more motel or motel and restaurant combination.
Miller also advised that the RFP is not site specific, but requests
that the proposed site be within the 1979 tax increment finance
district boundaries. Discussion ensued regarding the need to
advertise and open up the process to other developers besides the
developers currently working with Port Authority staff_ It was felt
this would aid in receiving the best possible proposal . A.ttorney
Miles explained state law regarding competitive bids and when it is
necessary for cities to advertise for such. Miles further explained
that bids are needed when cities are advertising to purchase equipment
or construct new buildings, but state law does not impose laws on the
RFP process. Amendments to the RFP were discussed and agreed upon.
MOTION by Edwards to approve the request for proposal for motel or
motel/restaurant deve�opment within the 1979 TIF district with the
agreed upon amendments. SECOND by Anderson. Ayes: Dunn, McMenomy,
Edwards, Anderson, Wippermann. Nays: 0 .
Executive Director Jilk reviewed his eorrespondence listing his
recommendations for implementing ways to build on the existing
relationship between city government and the Rosemount business
community, specifically, the "One Stop" Service idea. Jilk suggested
that the ideas presented in his correspondence are meant to improve
city government' s understanding of issues of importance to the
business community; ways city government can assist businesses, where
appropriate, to stay in Rosemount; expand when desirous to do so; and
to maintain an open line of communication in the process. This is ail
in xecognition of the need to maintain a working rela�ionship with
businesses in the community. Jilk suggested that John Miller, �he
city' s Economic Development Coordinator, be designated as the contact
person for all communications between the business community and the
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ROSEMOUNT PORT AUTHORITY PROCEEDINGS ��AF�
REGULAR MEETING
MAY 3,1993
City in governmental relations matters. He suggested that John's
title should be revised to Economic Development/Business Relations
Coordinator which develops the position even more into a focal point
for business and government relations. Jilk went on to explain the
different areas in which John would direct these efforts.
Considerable discussion followed regarding commissioner' s concerns
that John' s position would become to "watered down, " affecting his
ability or effectiveness. Commissioners felt that the need for a
business liaison is obvious, but felt that it should be the
responsibility of the administrative branch to manage the department
heads in these areas . Commissioners agreed to take the
recommendations under study and requested that staff review ,
Commissioner� s concerns and reschedule the item to another meeting '
night.
MOTION by Dunn to adjourn. sEcorrD b� EaWa�-as. Ayes: 5 . Nays: 0 .
Meeting adjourned at 6 :55 p.m.
• Respectfully submitted,
Deborah Widstrom