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HomeMy WebLinkAbout3. Minutes of April 6, 1993 Regular MeetingROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING APRIL 6, 1993 Pursuant to due call and notice thereof the regular meeting of the Rosemount Port Authority was duly held on Tuesday, April 6, 1993 at 5:30 p.m. in the Council Chambers of the City Hall, 2875 145th Street West. Chairperson Dunn called the meeting to order. Port Authority Commissioners present were Anderson, Wippermann, Dunn, and Edwards. Staff present included Economic Development Coordinator John Miller, City Administrator Stephan Jilk, Recording Secretary Jentink, and Mike Miles, general counsel for the Port Authority. Chairperson Dunn called for any additions or corrections to the agenda. None were requested. Miller reviewed the bills and communications and noted that the Lindquist and Vennum bill would be reduced by $175 because of a billing error by that firm now corrected. MOTION by Wippermann to approve the invoices as presented. SECOND by Edwards. Ayes: 4. Nays: 0. MOTION by Dunn to approve the Port Authority minutes of March 2, 1993 Closed Executive Session at 5:36 p.m. SECOND by Anderson. Ayes: 4. Nays: 0. Port Authority Commissioner McMenomy took his chair. MOTION by Dunn to approve the Port Authority minutes of March 2, 19013 Closed Executive Session at 6:20 p.m. SECOND by McMenomy. Ayes: 5. Nays: 0. MOTION by Dunn to approve the Port Authority minutes of March 16, 1993 work session meeting. SECOND by Edwards. Ayes: 5. Nays: 0. PortAuthority Commissioners Carroll and Sinnwell took their chairs. Miller reviewed the proposal of Port Authority involvement in the building of the.WhiteFuneral Home. Thesite is not within the Tax Increment District. This fact alone makes an estimated $100,000 of funding not available and therefore not as feasible. Miller does not recommend accepting the proposal from Mr. White. The Commissioners directed Mr. Miller to approach Mr. White regarding alternate sites. Miller introduced David Allgyer, the attorney retained for the Repairs, Inc. repurchase and/or redevelopment. Mr. Allgyer requested to move to Closed Session. Chairperson Dunn directed the Board to go to Closed Session at 5:40 p.m. The regular meeting reconvened at 6:12 p.m. MOTION by Edwards to approve that the Rosemount Port Authority will enter into an agreement with Repairs, Inc. as we know it, pursuant to paragraph two of the March 19, 1993 Agreement, limiting the lease to ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING APRIL 6, 1993 a minimum of one year, having relocation within the corporate city limits of Rosemount and meeting all city codes, and the owners of Repairs, Inc. respond to this confirmation and the offer within a five day period. SECOND by Sinnwell. Ayes: 7. Nays: 0. Miller overviewed the financial analysis for redevelopment of the Repairs, Inc. site. Mr. Ron Johnson and Mr. Kerry Johnson submitted a proposal as did The Dakota Central Partners. Commissioners and staff were given a presentation at the January 19, 1993 meeting on the two proposals. Reid Hansen, representing Dakota Central Partners, presented comments on their proposal. Discussion ensued regarding Parks and Recreation Committee involvement and the closing of accepted proposals at a prior meeting. Attorney Miles counseled that the proposals received were not governed by rigid laws but more a matter of style of acceptance. The Port'Authority could use an award process based on overall project merit to choose which proposal they would accept. MOTION by Sinnwell to accept the proposal from Ron and Kerry Johnson for the redevelopment of the Repairs, Inc. site based upon 1) the proposals as submitted prior to the January 19th meeting, 2) information presented verbally on January 19, 1993 and 3) staff analysis of the proposals and contingent upon City Council approval of a Project Plan and Project Budget for the proposal. SECOND by Carroll. Discussion followed. Poll of motion resulted with Ayes: 6. Nays: 0. Abstain: McMenomy. Ann McMenomy commented that she was requested to comply with the information necessary after meeting with Miller. Mr. Miller noted that information would be helpful in making a comparison, but he did advise her that the Board would be considering the project infomration presented by January 19th and that any additional information may or may not be considered. City Administrator Jilk clarified that the City does hold title to the property at the Repairs, Inc. site, so development committments :can be madam. MOTION by Sinnwell to direct the Port Authority staffandattorney, upon City Council approval of a Project Plan and Project Budget for the proposal, to draft a "Commitment Agreement" with Ron and Kerry Johnson for redevelopment of the Repairs, Inc. site to include but not limited to: 1) dates of project start and completion, 2) financial surety for performance, 3) project financial structure, and 4) physical detail. Other agreements such as the tax increment finance agreement, land title transfers, and site and building plan review to be handled separately by the Port Authority and other city commissions and boards. SECOND by Wippermann. Ayes: 6. Nays: 0. Abstain: McMenomy. 2 ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING APRIL 6, 1993 Edwards requested to defer the Port Authority By -Laws discussion to the upcoming work session. The Commissioners agreed. A presentation was made by Todd Franz of South Metro Auto Brokers. He requested the Port Authority to recommend a zoning change to C4 for his property and aid in obtaining one of the buildings to be demolished across Highway 3. Port Authority determined it was not within their power to help Mr. Franz at this point. Mr. Franz noted that he may be willing to locate the maintenance facility at another site in Rosemount. Several members suggested Mr. Miller could work with Mr. Franz to find an appropriate site. MOTION by Edwards to adhere to and defer action to the City Council as to the rejection of the Comprehensive Guide Plan Amendment necessary to rezone Todd Franz' property. No second. Motion died. Discussion revealed that no motion was necessary since City Council already took action. Commissioner Carroll commended Mr. Franz for his professional approach and entrepreneurial business spirit. Carroll encouraged him to seek Mr. Miller's help in locating an appropriate site. MOTION by Edwards to change the May meeting dates to Monday, May 3 and Monday, May 17, 1993. SECOND by Sinnwell. Ayes: 7. Nays: 0. Miller discussed the Project Approval/Presentation Procedure Format information. Several Commissioners requested additional time to review this. Edwards requested flow charts to easily show procedure. Discussion will continue at the upcoming work session. Sinnwell brought up a discussion on time management to help estimate the time needed to investigate projects, etc. Carroll commented this would be a limited benefit because of the time it takes to continually record and track this information. Each project that comes before the Port. Authority is usually unique to a site and design plan and requires different amounts of involvement. Edwards noted a staff resource cost analysis would do the same thing. Jilk remarked that the Public Works employees now account for time this way because of the needed water/sewer/storm sewer utilities accounting system. Since there is no way to recoup the costs of Mr. Miller's salary directly, time management wouldn't be of any use at this time. Miller had a request from Rosemount Floral to use the strip of land owned by the Port Authority to place a tent there during the Mother's Day holiday on May 7th for three days. The Building Inspection department does not regulate tent type structures. Commissioners requested Mr. Miller to obtain a liability agreement, set a time limit, and to restore the property to original condition. 3 ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING APRIL 6, 1993 MOTION by Sinnwell to approve Rosemount Floral's request for temporary use of the strip of land next to the Dakota Central Office building for a tent from May 7th to May 10th, 1993. SECOND by Edwards. Ayes: 7. -Nays: 0. MOTION by Edwards to adjourn the meeting. SECOND by Sinnwell. Ayes: 7. Nays: 0. The meeting was adjourned at 7:20 p.m. Respectfully submitted, Linda Jentink Recording Secretary 4