HomeMy WebLinkAbout10.a. City Attorney Contract Renewal/Selection Process 1 M
CITY OF ROSEMOLTNT
EXECUTIVE SLrMMARY FQR ACTION
CITY COUNCIL MEETING DATE: September 7, 1993
AGENDA ITEM:City Attorney Contract AGENDA SECTTON:
Renewal/Selection Process New Business
PREPARED BY: S t ephan Ji lk AGENDA���1'�.�'V`� �F � � �
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ATTACFIl+�ENTS: Current Contract APP OVED BY-
The current contract with the law firm of Fluegal, Maynihan d Miles
expires on December 31st, 1993 . This contract was initially entered into
on January 1, 1992 with the law firm of Hertogs, Fluegal, Sieben, Polk,
Jones and LaVerdiere, P.A. .On August 31st, 1992 that law firm split and the
City joined with the new firm of Fluegal, Moynihan and Miles to continue
the contract under the same terms.
The firm provides legal prosecution services, general legal services and
property acquisition and condemnation services through this contract. On
occasion, the City has chosen to utilize other law firms to provide legal
services in special areas of law.
I would see options tor selecting legal services as follows:
1)Negotiate a contract with the Fluegal, Moynihan & Miles firm.
2)Negotiate a contract with a different firm.
3) Request proposals from all firms that are interested in providing these
services, interview potential firms and select a firm after negotiating a
contract .
4) Hire a full time attorney on staff .
I would suggest that though our legal fees easily exceed the cost of
employing one full time attorney that we would not, at this time, benefit
from such an arrangement. I would further recommend against simply
entertaining the negotiation of a contract with a firm without going
through a credible open selection process.
I believe options #1 and #3 are reasonable and should be pursued.
Deciding which of these two options you would choose depends, I believe, on
the level of satisfaction with the firm of Fluegal, Moynihan and Miles.
Based an the last several months of service provided by the firm I would be
comfortable in recommending continuing with that firm. But, as the City
Attarney works with and is appointed by the City Council, the City COuncil
must be totally comfortable with whatever firm is hired, If there is
satisfaction with their services there is no reason to go through the
process of advertising, interviewing and selection. We should simply
negotiate a new contract with the firm. I don' t believe it to be very
productive to spend the time selecting a new law firm just to change every
couple of years. The need for consistency in th'is area is extremely
important.
At this time I would recommend that the Council have diseussion on this
matter and reach consensus on which of the two options you wish to proceed
on.
RECONa+tENDED ACTIQN:None - Discussion only
COUNCIL ACTION:
CONTRACT F�R LEGAL SERVICES
This Contract for Lega1 Services (the "Contract" ) , is made
this 9th day of September, 1992, by and between the City of
Rasemount (the "City" ) and Fluegel Moynihan & Miles , P.A. (the "Law
Firm., �
RECITALS:
1 . The City entered into a Contract for Legal Services with
the firm of Hertogs , Fiuegel, Sieben, Polk, Jones & LaVerdiere�
\ P .A. f or the period f rom January 1, 19 9 2�through December 31, 1'9 9 3 .
2 . On August 31 , 1992 , the attorneys principally performing
legal services for the City left the firm of Hertogs, Fluegel,
Sieben, Polk, Jones & LaVerdiere and formed a new firm by the name
of Fluegel Moynihan & Miles .
3 . On Septembsr l , 1992 , the City Council voted to transfer "
all City legal files to the firm of Fluegel Moynihan & Miles for
the duration of the contract previously entered into with Hertogs,
Fluegel, Sieben, Po1k, Jones & LaVerdiere, P .A,
NOW, THEREFORE, in consideration of the premises, the City and
the Law Firm . do hereby make the followinq Contract for Lega1
Services:
� 1 . Emplovment of Law Firm. The City agrees to, and hereby
does , employ the Law Firm to provide its legal services on the
terms and conditions set forth below.
2 . Services and Compensation. The, Law Firm shall provide
the City' s legal services on the following basis:
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A. Flat Maximum Fee. The following legal services shall be
provided at an amount not to exceed $63 ,000 . 00 for all of
1992, including fees previously paid to Hertags, Fluegel,
Sieben, Po1k, Jones & La`Jerdiere, and an amount not to exceed
$69 , 000 . 00 �or 1993. These fees would be split as follows
based upon the expected legal service needs of the City:
1992 1993
General Legal Services $14 , 000 $15,4Q0
Proseaution Legal Services $47 , 000 $51 , 400
Port Authority Services $ 2 , 000 $ 2, 200
Totals $63, 000 $69 ,000
These legal services sh�all include advice to the City Council,
Planning Commission, Utility Commission, Parks and Recreation
Committee, Port Authority and other committees and staff,
including attending City Council meetings , Port Authority
meetings and such other mee�ings as the City Administrator may
deem appropriate, preparation of opinions on miscellaneous
legal issues including zoning, platting, and the issuance of
permits , procedural matters dealing with operation of the City .
Council and Planning Commission and other committees,
ordinance drafting, preparation of documents including
development and planned unit development agreements,
preparation of agreements of a miscellaneous nature, review of
transcripts for industrial revenue and tax exempt mortgage
financing, negotiation for the acquisition, sale or transfer
of title to , personal property and land for miscellaneous
purposes including parks, general advice to the City regarding
building permits zoning, platting, assistance with insurance
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issues, employee rela�ioms , and the prose�ution for the Gity
of petty misdemeanors, misdemeanors, and gross misdemeanors,
and providing related legal advice.
B. Hourlv Ssrviees. The remainder of the City' s legal
services shall be provided by the Law Firm at the following
hourly rates : Donald J. Fluegel - $150 . 00 per hour; Shawn M.
Moynihan - $1i5 . 00 per hour; and Mike Miles - $125 . 00 per
hour. In the event that attorneys other than the above
perform legal services for the City, hourig rates will be
supplied in advanGe.
C . Billinas . Unless otherwise agreed upon by the City
Adminis�rator and the Law Firm, bills far services rendered
shall be submitted and paid on a monthly basis . These
billings wi31 reflect the attorney doing the work, the issue
� the work was related to, the time spent on the item and the
dollar amount associated with the work.
3 . Associate or Substitute Counsel; Conflicts. In the event
that the City Council, by a majority vote, determines that a
particular project or matter requires legal services which the Law
Firm is unable to provide, or that a confiict of interest exists
with respect to a project or ma�ter, the City may direct that the
Law Firm associate with another law firm or consultant, or that
anotY�er law firm or consultant shall provide the xequisite services
in place of the Law Firm. The Law Firm shall receive no fee from
the City for providing a referral for such praject or matter.
4 . Term. This Contract shall commence September 9 , 1992,
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and continue in effect until December 31 , 1993 . After December 31,
1993 , this Contract shall continue on a month by month' basis at the
same monthly rate as agreed herein unless the City or the Law Firm
terminate the Contract by 30 days written notice to the other
party.
5 . Notices . Any notices required by this Contract shall be
given as follows:
To the City; Stephan Jilk, 2875 145th Street West,
Rosemount, Minnesota, 55068 .
To the Law Firm; Mike Miles , Suite 5, 1303 South Frontage
Road, Hastings, Minnesota, 55033 .
Such notice shall be deemed to have been given when
deposited in the mail, by certified or registered mail, or when
sent and received by facsimile transmission. '
6 . Minnesota Law. This Contract shall be construed and
enforced in accordance with the laws of the State of Minnesota .
7 . Severability. Each paragraph, sentence, clause or word
of this Contract shall be deemed severable from all others, and the
determination by a- Court of competent jurisdiction that any
paragraph, sentence, clause or word is invalid or unenforceable
shall not affect the remainder of this Contract.
8 . Incorporation of Recitals . The recitals set forth above
in this Contract are incorporated herein.
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IN WITNESS WHEREOF, the City and the Law Firm have made this
Contract on the day and year first above written .
CITY OF ROSEMOUNT
By: _
Stephan Jilk
Its City Administrator
By:
E. B. McMenomy, Jr.
Its Mayor
FLUEGEL MOYNIHAN & MILES; F.A.
By
Donald Fluegel
Its President
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