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HomeMy WebLinkAbout4.b. Minutes of August 16, 18, 28, and 30, 1993 Special Meetings ROSII�iOUNT CITY PROCEEDINGS � , SPECIAL MEETING AIIGUST 16, 1993 Pursuant to due call and notice thereof a special meeting of the City Council of the City of Rosemount was duly held on Manday, August 16, 1993, at 6 :00 p.m. in the Council Chambers at City Hall . Mayor McMenomy called the meeting to order with Councilmembers Willcox, Staats, and Klassen present. Coucilmember Wippermann was unable to attend. Staff present were: Aker, Bechtold, Freese, Jilk, Knutson, May, Walsh, Wasmund. Lucy Holzer was present from the Rosemount Chamber of ' Commerce. Mayor McMenomy led the audience in the Pledge of Allegiance. City Administrator Stephan Jilk presented for discussion the second draft of the 1994 general fund operating budget. Revisions were made as directed to emphasize street maintenance and repairs and reduce the proposed Parks and Recreation operations. Finance Director Jeff May explained the computational worksheet used to determine the levy amount for 1994. The Legislature changed the procedures for Certified Homestead and Agricultural Credit Aid and Fiscal Disparities Distribution Levy (Metro Area) so last year� s levy can� t be directly compared, item to item. The levy does . reflect an increase of 10 4 in the overall levy before the credits are CZeC1l1Ct2C1. Dakota County will not have final figures available for two weeks to determine levy amounts. May noted he has checked with several other cities and found they have also experienced a decrease in levy for 1994. Director Ma.y also noted that the Assessment Inventory is being conducted this week and this may increase the assessed value of the City which would change the tax capacity. Each department head reviewed the major items of their operating budgets . . Some options need to be considered for the Capital Improvement Projects (CIP) Budget in 1994. The city has experienced growth and expanded services are needed. City Administrator Jilk recommended considering a plan to spread the funding over a five year plan and allocate that to the CIP Budget. The next budget meeting is to be held Monday, August 30, 1993, at 6: 00 p.m. - MOTION by McMenomy to adjourn. SECOND by Willcox. Ayes: 4. Nays: None. Respectfully submitted, Linda Jentink Recording Secretary ATTEST: Stephan Jilk, Administrator The City Council Agenda Facket is Glerk' s File 1993-27. � � � ROSEMQUNT CITY PROCEEDINGS SPECIAL MEETING AIIGUST 18, 1993 Pursuant ta due call and notice thereof a special meeting of the City Council of the City of Rosemount was duly held on Wednesday, August ' 1$, 1993, at 7:00 p.m. in the Council :Chambe�s at City Hall . Mayor McMenomy called the meeting to order with Councilmembers Willcox, Wippermann, Staats, and Klassen present, City commissioners present were: Cathy Busho, Jay Baago, Jaan Anderson, and Don Sinnwell; city staff inembers included City Administrator Jilk, Economic Development Coordinator Miller, and Planning Director Freese. An audience of approximately 40 residents attended also. Mayor McMenomy led the group in the Pledge of Allegiance. Mayor McMenomy introduced Bernie McGarrigle, Chair, Ena Cisewski, Vice Chair, and John Loch to gresent the final report and recammendations of the Downtown Scoping Committee to the Rosemount City Cauncil_ McGarrigle thanked the eleven member powntown Scoping Committee for their time and determination and city staff, John Miller and Lisa Freese for facilitating much af the technical information needed. The task of the Committee was to study and recommend a plan for the use and development of the Downtown Area of Rosemaunt. The fact that Rosemount has a definite downtawn loeation is a valuable asset to the citizens of Rosemount. This provides a municipal identity and sense of place many cities do not have. The Dawntown is a gathering place; the seat of city government, warship, education, and trade. The Downtown exists for all ten thousand plus taxpayers in Rosemount and _ the appearance _and- condition of the Downtown 'can affect praperty values all over the city. �With all this in mind, the�Committee worked hard to develop the best recommendations for the needed standards and to give a directian for the future development of the Downtown. Ena Cisewski pointed aut the two commercial districts recommended and their boundaries. (�'hese areas are described in the report and are shown on the associated drawing. ) fihe Downtown Area would be bordered on the east by the railraad, the west border would be one block west of Highway 3 , north to Connema�a Trail and south to County Road 42 . An Associated Contiguous Commercial Area would run along County Road 42 south one block, bordered on the west by Shannon Parkway and the east by about two blocks further east of Trunk Highway 3 . The Associated Contiguous Commercial Area would be zoned C-3 . Most future' retail development would be cantained in these two areas. The Downtown Area would be pedestrian friendly with a basic layout a� a campus type design to encourage people to shop and do business there. A walkway over CR 42 was recommended and a tunnel under TH 3 near the high school. Decorative lighting was recommend along TH 3 and CR 42 with landscaping to define the sidewalks and streets. The Committee encouraged- the City Council to stay on tra.ck with the Ericksan Community Squa.re and Parks plan. Jahn Loch noted that both long term and short term plans need to begin naw. The City must get started now, but, City Council must decide to approve these recommendations in order for them to be followed. ROSEMOUNT CITY PROCEEDINGS . SPECIAL MEETING AUGUST 18, 1993 One resident noted the cleaning up of the weed problem, p�.anting of flowers and placement of flags would be an inexpensive way�s to start. City funding may encourage current businesses to improve the appearance of the Downtown now so more people are drawn to shop here. Once a "community pride" is established enforcement won' t be needed. It was noted that if weed notices were issued, it would have to be in a consistent manner through out the city, not just the Downtown Area. A resident said that the discount stores in Apple Valley and surrounding cities like Rainbow, Cub, K-Ma.rt, and Target will always draw people from the downtown retail . John Loch noted that what will draw people here is convenience and uniqueness. Specialty shops and restaurants are some businesses that could provide that uniqueness. Also, parks or green space with beautiful displays of flowers, fountains, or statues will create interest points that will encourage people to spend time here. � Some auto related business owners voiced concern for their future in the downtown. The Committee assured them businesses now in the Downtown Area would be grandfathered-in with no immediate changes needed. In the future, auto businesses would be directed to the Associated Contiguous Commercial Area for development by CR 42 . No new auto related businesses would be allowed in the Downtown Area. Councilmember Staats left at 8:30 p.:m. for a prior commitment. Chair McGarrigle said he hoped the City Council would adopt the Downtown Scoping Committee' s Fina1 Report and Recommendations and if further resident input was required that consideration of a referendum question be put to the residents. Mayor McMenomy asked for Council comment noting that he was not ready to adopt the recommendations tonight but would like to mee� with the City' s planning staff. McMenomy said he appreciates the substantial time the Committee spent and the difficult decisions it had to make. Councilmember Willcox said the report looks good. He is concerned for the aging population and their needs and wonders �.f the secommendations are flexible enough to direct development. Councilmember Wippermann noted that the recommendations are an excellent foundation. He has concerns for the C-3 zoning and would like to see a timetable formulated to incorporate in ordinance form the Plan� s guidelines. Councilmember Klassen said she liked the report. She said, "The path is laid, we just have to walk down it. ° According to Klassen many reports and studies were considered, other towns toured, and information gathered on streetscapes and trail systems. The Community Center will be a boon to business. Development guidelines should be set up as soon as possible. Klassen requested that all department heads and commissioners receive copies of the Final Report and Recommendations. Input from them will help determine what they ean do, both short and long term. Money is always a problem. Funding 2 . :. .. ROSEMOUNT CITY PROCEEDINGS SPECIAL MEETTNG ALTGIIST 18, 1993 would need to be looked into and a referendum eonsidered. Klassen commended the Downtown Scoping Committee for a good job. MOTION by McMenomy to accept the Final Report and Recommendations of the Downtawn Scoping Committee and direct city staff and commissioners to review it and respond with an outline of assigned tasks and implementation strategies by the October 5, 1993 City Council rneeting. Seeond by Klassen. Discussion ensued and Council agreed to amend the motian as follows: Further, City Council ma.kes a commitment to respond to the Downtown Scoping Committee by the November 16th Council meeting. Councilmember willcox indicated that he would vote to accept the repoY't but he felt that the pl-an, as p�esented, was in na way ready for implementation and that additional information would need to be provided. Polling of the motion: Ayes: Wippermann, Klassen, Willcox, McMenomy. Nays: None. MOTION by McMenomy to thank all. who served on the Downtown Scoping Committee: Karl Biewald, Ron Carlson, Ena Cisewski, Rita Gundaeker, Reid Hansen, John Loch, Bernard McGarrigle, Diane Pinkert, Jean Riegert, Jean Ryan, and Ken TaTbert . Seeond by Klassen: Ayes: Wippermann, Willcox, Klassen, McMenomy. Nays: None. City Administrator Jilk reminded those present that two positions - remain open on the Planning Commission and asked any in�erested ones to please consider applying. - Mayor McMenomy thanked the audience for their input and noted the appliCations for Planning Commission were available. M�TION by McMenomy to adjourn. Second by Klassen. Ayes: 4 . Nays: None. The meeting was adjourned at 8 :50 p.m. Respectful.ly submitted, Linda Jentink R�cording Secretary ATTEST: Stephan Jilk, Administrator ' The City Council Agenda Packet is Clerk' s File 1993-29 . 3 ROSEMQUNT CITY PRQCEEDINGS SPECIAL MEETING AUGUST 28, 1993 Pursuant to due call and notice thereof a special meeting of the City Council of the City of Rosemount was duly held on Saturday, August 28, 1993 , at 7:45 a.m, in the Council Chambers at City Hall . Acting Mayor Wippermann called the meeting to order with Cauncilmembers Willcox, Staats, and Rlassen present. Ma.yor McMenamy arrived at 8:30 a.m. City Administrator Stephan Jilk was also present. The purpose of the meeting was to interview candidates for the two vacancies on the Rosemount Planning Commission. Administrator Jilk discussed the process that would be used during the interviews. The interviews proceeded as scheduled for Ena Cisewski, William Droste and Mark DeBettignies. Discussion followed the interviews . The City Council ' s consensus was that the two finalists would be Bi11 Droste and Mark DeBettignies . Mark DeBettignies would fill the term ending January of 1996 and Bill Droste would fill the term ending January of 1995 . Formal appointments will take place on September 7th at the regular City Council meeting. The meeting was adjourned at 10: 05 a.m. Respectfully submitted, Stephan Jilk City Administrator ATTEST: Acting Mayor Wippermann ROSEMOUNT CITY PROCEEDTNGS . SPECIAL MEETING � AUGUST 30, 1993 Pursuant to due call and notice thereof a special meeting of the City Council of the City of Rosemount was duly held on Monday, August 30, 1993, at 6 :00 p.m. in the Council Chambers at City Hall . Mayor McMenomy called the meeting to order with Cauncilmembers Willcox, Staats, Wippermann, and Klassen present. Staff present were: Aker, Bechtold, Freese, Jilk, Knutsen, May, Topitzhofer, and Wasmund. Lucy Holzer and Marie Jensen were present from the Rosemount Chamber of Commerce, Cathy Busho from Planning Commission, and Don Sinnwell from Port Authority Commission. Also present was City Attorney Mike Miles. Mayar McMenomy led the audience in the Pledge of Allegiance. City Administrator Stephan Jilk presented for discussion the revisions to the second draft of the 1994 general fund operating budget and a copy of the first full draft of the five year CIP. The proposed debt service levy and spread levy computational worksheet were also revised. Finally, a draft resolution was provided that would set the city' s preliminary 'levy for 1994 and sets the public hearing dates of December 2, 1993 and December 15, 1993 at 8 :00 p.m. Administrator Jilk pointed out that the operating costs had been reduced by $96, 531, revenues had increased by $6, 100, overall, certain Parks and Recreation programs had been shifted to the Community Center operations which reduced the Parks and Recreation Department needs by $78,267. A transfer of $70, 000 of that savings would be made to the Community Center for covering the program costs. These changes would result in a 10 .270 increase in the operating budget from 1993 . The levy spread to the taxpayers is what affects the property taxes for residents. The preliminary levy is determined to estima:te the highest cost the City will incur in its operations because City Council can reduce the levy, but can not increase it beyond what is certified to the Dakota County Auditor on September 15, 1993 . City Council intends to reduce what is necessary and yet maintain adequate services such as street maintenance, police, and fire. The overall levy as presented would cause an estimated 4% increase on existing property, approximately 8% would be support�d through new construction value, and the other 3o an increase in rate. Dakota County wi11 not be able to provide us with an accurate tax capacity rate for 1994 until September 13 . The Dakota County Auditor requires Rosemount to certify our levy by September 15. Discussion followed on the operations of the Community Center lead by Jim Topitzhofer, Community Center Manager. The National Guard has agreed to have the City maintain the entire £acility and charge back ta them for these services. Many details in fees, concessions, programming, and arena use have been decided by the Community Center Commission and approved by the City Council since June. The Operating Budget has come together showing a $26, 000 short fall for 1994. Councilmember Willcox commented that amount is not bad for start up costs. Councilmember Wippermann asked what the future looked like for the Center. Topitzhofer noted that revenues will have to increase significantly, more events and rental of space to cover the future debt service payments . Lakeville is building an arena so we don' t want to out price the market and we do want to provide a top rate facility to keep business here. ROSEMOUNT CITY' PROCEED2NGS . SPECIAL MEETING , AUGUST 30, 1993 Councilmember Willcox referred to a report from the State Auditor' s office comparing the per capita cost of cities in Minnesota. This showed Rosemount at $346 per capita, when the average is $286 . Administrator Jilk noted that being ranked with densely populated suburbs is not appropriate for Rosemount. Klassen pointed out that Rosemount falls between the per capita of Apple Valley at $330 and Farrnington at $554 in that report. Rosemount was ranked 49 out of 95 cities in Minnesota for tax capacity rate. Mayor McMenomy stated he wanted to keep the budget on the extra lean side, holding the increase to about 50. McMenomy approves of the increases in items for the Fire Department, Police Departrnent; Public Works street maintenance and street lights, and the Insurance Budget increase. However, other items should be xeconsidered and kept at last year' s amounts. Councilmember Klassen was uncomfortable with equipment certificate bonds. Klassen noted that a letter to the residents may be helpful to explain 'the preliminary levy since the County will be sending notices of what expected property taxes may be to each property owner. Discussion ensued. The City Council ' s consensus was to approve the preliminary budget and to continue discussions on the proposed budget prior to the December 2, 1993 public hearing. MOTION by Willcox to accept the Preliminary 1994 General Fund Operating Budget, based on the August 20, 1993 version showing a 15% increase. Secoad by Klassen. Discussion followed. Klassen rescinded her second to the mo�ion. Will.cox withdrew the motion. MOTION by Willcox to approve A RSSOLIITION SETTING THE PRELIMINARY 1994 GENERAL FL1ND OPER.ATING BUDGET, T8E 1994 C.I.P. BIIDGLT AND THE 1994 LEVY REQIIIRED BY THE CITY OF ROSEMOUNT. Secoad by� Klassen. Ayes: Wippermann, Staats, Willcox, Klassen, Nays: McMenomy. MOTION by McMenomy to adjourn. SECOND by Willcox. Ayes: Five. Nays : None. The meeting was adjourned at 5 :32 p.m. Respectfully submitt�d, Linda Jentink Recording Secretary ATTEST: Stephan Jilk, Adminis�rator The City Council Agenda Packet is Clerk' s File 1993-31. 2 ROSEMOUNT CITY PROCEEDINGS SPECIAL MEET,��TG ,. AIIGUST 30, 1993 Councilmember Willcox"referred to a report from the State Auditor' s office comparing the per capita cost of cities in Minnesota. This showed Rosemount at $346 per capita, when the average is $286 . Administrator Jilk noted that being ranked with densely populated suburbs is not apprapriate for Rosemount. Klassen pointed out that Rosemount falls between the per capita of Apple Valley at $330 and Farmingtan at $554 in that report . Rosemount was ranked 49 out of 95 cities in Nlinnesota for tax capacity rate. Mayor McMenomy stated he wanted to keep the budget on the extra lean side, holding the increase to about 5%. McMenomy approves of the increases in items for the Fire Department, Police Department, Public Works street maint�nance and street lights, and the Insurance Budget increase. However, other items should be reconsidered and kept at last year' s amoun.ts. Councilmember Klassen was uneomfortable with equipment certificate bonds . Klassen noted that a letter to the residents may be helpful to explain the preliminary levy since the County will be sending notices of what expected property taxes may be to each property owner. Discussion ensued. The City Council ' s consensus was to approve the preliminary budget and to continue discussions on the proposed budget prior to the Dece er 2, 1993 ublic hearin . � -� G0� �ti� �A 8�i�✓ �G�.Ot c�f� �a � � �'+�� �.��� MOTION b Willcox to acce t �the Preliminar 1994 General Fund Operating � , Y P Y Budget, based on the August 20, 1993 version showing a l5o increase. ���,,, Second by Klassen. Discussion foZlowed. Klassen rescinded her secon - - .t�e�motion. Willcox withdrew the motion, ' � '�'` � _:" MOT�ON by Willcox to approve A RESOLUTION SETTING THE PRELIMINARY 1994 GENER.AI, FUND OPERATING BUDGET, TFIE 1994 C. I.P. BUDGET AND THE 1994 LEV� REQi7IRED BY THE CITY OF ROSEMOUNT. Second by Klass'en. Ayes : Wippermann, Staats, Willcox, Klassen. Nays�` McMenomy.` � MOTION by McMenomy to adjourn. SECOND by Willcox. Ayes: Five. Nays: None. The meeting was adjourned at 8 :32 p.m. _ , � Respectfully submitted� _ _ _ - - , _ e�---�-� �� � � �. . �� - r. , _ __Y_. - - : Linda Jentirik Recording Secretary ATTEST: Stephan Jilk, Administrator- - . _ 'The City Council Agenda Packet is C�erk' s File 1993-31. 2