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Home My WebLink About8.b. Accept Resignation of Secretary Aide / Authorize Advertising � .. ; CITY OF ROSEMOUNT � EXECIITIVE SUI�R�l1�iRY FOR ACTION CITY COUNCIL MEETING DATE: OCTOBER 19, 1993 AGENDA ITEM• �CCEAT RESIGNA7ION OF KERRY AGENDA SECTION: $UDINGER AIVD AUTHORIZE POSTING AND ADVERTI5ING TO FILL SECRETARY AIDE POSITI PREPARED BY: AGENDA N0. DAVID J . BECHTOLD / DI EC70R OF P & ATTACffi�NTS: COPY 0�' RESIGNATION � Kerry Budinger has been a valued staff inember of the Parks & Recreation . Uepartment since April 6 , 1992 : Personal goals and endeavors have prompted her to resign from city employment at this time . Her last day with our department wili be Octaber 22 , 1992 . Attached is the job description for the Secretary Aide position . It has been updated to include the ADA infarmation relating to this position . Because of the update Council action is requested to approve � the new job descra.ption . Council authori-zataon is r�quested to begin the process of hiring a Secretary Aide for the Parks &.Recreata.on Department . By starting the process at this time it is hoped to advertise , interview , and bring the name of a recommended candidate to you to fill this posa.tion by December 7 , 1993 . RECON�I�TDED ACTION:Motion to accept the resignation of Kerry Budinge�' , approve the job description o�F the Secretary Aide positi.on , and to authorize the posting and advertising for the posa.tion of Secretary Aide for the Parks & Recreation Department . COiTNCIL ACTION: . . � October 8, 1993 Dave Bechtold Director . Parks and Recreation Dept City of Rosemount . 2875 W 145th St - Rosemount MN 55068 Dave: . . This letter is to inform you that I am resigning my positian as part time secretary aide and giving my two weeks notice. I have enjoyed my term of employment with the City of Rosemount, and have particularly enjoyed working with you and the capable and dedicated staff of the Parks and Recreation Department. I am resigning my �position to enable me to spend more time working on starting my home typing and transcribing business. I xesign with mixed emotions; the loss of a close relationship with my co- workers, and the excitement and anxiety of starting my own business. I know that the department is going through many changes at the current time, but I am a firm believer that most, if not all, changes are for the best! Rosemount is growing by leaps and bounds, and I know that the Parks and Recreation Department will be working hard to keep our children and residents active and happy. Good luck in your exciting new future! Sinc rely, ; Ke ry B inger - s CITY OF ROSEMOUNT POSITION RESPONSIBILITY WRITE-UP DATE; OCTOBER 19, 1993 POSITION TITLE: Secretary Aide - Parks and Recreation Department DEPARTMENT: Parks and Recreation ACCOUNTABLE TO: Director of Parks and Recreation SITIVIMARY OF POSITTON Responsible for providing secretarial support to the Parks and Recreation department. Duties include, but are not limited to: typing documents and routine correspondence; proofreading for typing accura.cy; taking and relaying messa.ges; and recording minutes for Parks and Recreation Committee meetings. DUTIE5 AND RESPONSIBILITTES 1. Types various reports, schedules, correspondence and documents for the Parks and Recreation Departments. 2. Completes secretariaUclerical duties necessary to provide assistance to the Parks and Recreation Department. 3. Assists with the organizing and filing of the departments. 4. Assists the department staff to receive, record, and transfer to the Finance department all monies collected for materials and/or services provided by the Parks and Recreaxion departments. 5. Answers the telephone and transfers calls or takes messages. 6. Attends Pazks and Recreation Committee meetings and records minutes. Assists with preparation of packets for meetings. 7. Performs such other duties as are consistent with the tasks of the position and as may be assigned. Necessary knowledge, skills, and abilities: 1. Proven ability as a skilled typist in preparing reports, correspondence, and general forms. TYus ability should be with the use of a general typewriter as well as word processing equipment. POSITION RESPONSIBILITY WRITE-UP SECRETARY AIDE - PARBS AND RECREATION 2. Ability to communicate in a calm, clear, and concise manner. 3. Follow through on basic secretarial/clerical assignments including, but not limited to filing, coPYing, and typing. 4. Ability to deal with the public in a courteous, patient, and tactful manner which creates a favora.ble image of the city of Rosemount. 5. Good working habits and a willingness to coopera.te with others. Contributes in a way that will generate a positive and pleasant working environment for all city depa.rtments. Respond willingly to varied work assignments and schedules. 6. Understands and works to protect delicate andlor confidential matters of the city business operation. 7. Ability to communicate information and ideas in oral and written form. Must be capable to effectively communicate with personnel of other departments, with citizens and with appointed and elected officials. 8. Ability to work with minunal supervision. 9. Skill in operation of listed tools and equipment. MINIMUM nUALTFICATIONS Education and experience: 1. Gra.duate of a two year vocational school or special program in secretarial/stenogra.phy. 2. Six months experience providing secretarial services in an office environment. 3. Proficient at use of wordprocessing, 50 wgm typing or keyboarding, 4. Valid drivers license. TOOLS AND EOUIPMFNT USED General tools and equipment will include personal computer (including wordprocessing, scheduling, and desk top publishing software), calcula.tor, copy machine, fax machine, 2 PO5ITION RESPONSIBILITY WRITE-UP SECRETARY AIDE - PARKS AND RECREATION telephone and portable telephone, postage machine, various handwriting items, automobile, van or pickup truck. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of secretary, the employee is frequently required to walk, sit, ta1k, and hear. The employee is occasionally required to use hands to fmger, handle, feel, or opera.te objects; and reach out with hands and anns. The employee is occasionally required to climb or balance, stoop, kneel, or crouch. The employee must frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment chara.cteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Noise level in the wark environment is usually quiet while in the office, moderately noisy the remainder of the indoor facilities. No smoking nor use of tobacco product is allowed in any city of Rosemount facility or vehicle. The employee will frequently work under changing priorities, in peak workloads, and come : in conta.ct with diverse clientele. SELECTION GUIDELINES Formal application, rating of education and experience, oral interviews and reference check and possible written essay is required. A physical and drivers license check of the fmal candida.te will be performed at the expense of the city of Rosemount. 3 r � POSITION RESPONSIBILITY WRIT�UP SECRETARY AIDE - PARKS AND RECREATION The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employee agreement between the employer and the employee, and is subject to change by the employer as the needs of the employer and requirements of the job change. � STATUS: Non-exempt Reviewed by: Approved by: Susan Walsh Stephan Jilk Administrative Assistant City Administrator I 4