HomeMy WebLinkAbout5.c. Community Center Manage Position - Hiring Process f. : � . . . � .. . � . . . � . .. . . . . . . . . . . .. � : . . . .
. CITY OF ROSEMODNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: MARCH 2, 1993
AGENDA ITEM: COMMUNITY CENTER, AGENDA SECTION:
NlANAGER POSITION—HIRING PROCESS OLD BUSINESS
PREPARED BY: STEPHAN JILK, CITY ADMINISTF�.ATOR AGENDA N t�! ,-,� r,
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ATTACHI�IENTS: JOB DESCRIPTION, ADVERTISEMENT, AP OVED Y: �
HIRING SCHEDULE, SALAR.Y RANGE ; / �- ,, . i'
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On February 4, 1993, the City Council voted to place the operation of the
new Rosemount Community Center under the direct supervision of the City
Administrator rather than the Parks and Recreation Department.
The Council also directed that we proceed in drafting a job description for
the new position of Community Center Manage�r and provide recommendation on
this position as to the hiring process.
Attached is that job description along witYi a proposed advertisement and
schedule for com�letion of the hiring procE?ss which will hopefully� bring a
new manager on line by the end of May of this year. This job description
is based on information received from the c:ities of Brooklyn Park, Chaska,
Apple Valley, Hastings, Farmington, Burnsville and the Redwing Vocational
School .
This Community Center Manager position wil]_ carry a pay equity point value
of 96 poir�ts - equivalent to some other mici-management positions such as
the City Engineer and. Economic Development Coordinator. The salary range
for the position is $38, 582 to $52, 095 with a mid-point of $45,-000. 80 . The
starting salary proposed would be $38, 582 . This is based on other salary
information we received from Redwing Voeational School, the other cities "
and our own salary structure.
The interview committee I would suggest to be made as follows:
1 - Parks & Rec. Committee Member
1 - Armory Committee Member
1 - Councilmember
1 - RAHA
1 - City Administrator
Separating the operation of the Community Center from the Parks and
Recreation Department will necessitate the establishment of a new
commission to oversee this operation and support the Community Center
Manager. A separate memo and recommendation is provided for establishment
of this Community Center Commission.
RECOMMENDED ACTION:
MOTION to approve job description and salary range for the Community
Center Manager.
MOTION to authorize advertisement of the position opening.
MOTION to approve hiring schedule for this position as proposed.
COUNCIL ACTION:
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CITY OF ROSEMOUNT POSITION RESPONSIBILITY WR.ITE-UP
DATE: February 23, 1993
POSITION TITLE: Community Center Manager
DEPARTMENT: Administration
ACCOUNTABLE TO: City Administrator
SUMMARY OF POSITION
The Community Center Manager is responsible for ma.naging the operation
of the City' s community center in a method which meets the defined
mission statement through comprehensive programming, operation,
maintenance, staffing, and user development in a business like ma.nner
in order to provide the greatest use of the facility in the most
effective manner possible while providing the best opportunities for
use of the facility by the Rosemount community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
l. G�neral Administrative
Ma.kes recommendations for hiring and oversees hiring of all
community center personnel; plans and organizes work loads and . .
staff assignments for all community center personnel; motivates
and evaluates assigned staff; reviews progress and directs
changes as needed.
- Direats the programming for the various community center
programs.
Directs proper accounting procedures of all community center
operations which will reflect the true cost of operations of each
center component.
Directs marketing and promation of the community center during
different seasons and to different groups to maximize the use of
the center.
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Administers the evaluation of community center operations, users
and programs. .
Annually recommends community center general fund and capital
fund budgets for consideration by the City Administrator and
Community Center Committee.
Develops and maintains a strong relationship with the Community
Center Committee; prepares staff reports and oral presentations
for the Community Center Committee on community center matters;
responsible for Community Center Committee materials and packet
distribution.
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POSITION RESPONSIBILITY WRITE-UP
COMMUNITy CENTER MA,NAGER
4 . Oversees Ban uet Hall and Auditorium p erations
_ Administers contracts and agreements with private groups,
schools, youth organizations, and others for the use of the
banquet hall and auditorium.
Ma.rkets the use of the banquet hall and auditorium.
Oversees the maintenance of the ban
Coordinates the scheduling of the a ditorium1withatheaManneso a�
National Guard.
5 • Maintenance of the Communit Center
Supervises maintenance personnel in establishing policy and job
responsibilities for total building maintenance.
Assures that building and grounds maintenance is completed in a
satisfactory manner.
Assures that the building mechanical systems are operated and
maintained in a satisfactory manner.
6� Res�onsibilitv f�r Work of Others
Supervision over:
Secretary
Programmers/Schedulers
Community Center Receptionist
Rink Attendants
- Bui�ding Monitors
Maintenance Supervisor - -
All Other Center Personnel
7• Position 4ualifications
a• A four year degree in facility management is preferred.
b� 'I'Wo year degree in Recreation Facility Management from a
vocational program as a minimum.
�• A four year degree in the field of Parks and Recreation
Sports Management or related field may be considered.
d. Three years experience in the management of a similar size
and scope facility. A four year degree in facility
management may be substituted for up to one year of
experience.
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POSITION RESPONSIBILITY WRITE-UP
COMMUNITY CENTER MANAGER
e. An ability to ma.nage diverse groups of users and all levels
of staf£.
f. Cooperation with other city staff to efficiently utilize a1S
available resources to reach goals in facility operation.
g. Warking knowledge of the principles and practices af office
management, work organization and supervision.
h. Ability to coordinate, analyze, and utilize a variety of
reports and records,
i. Ability to communicate effectively, verbally and in writing.
j . Ability to establish and maintain effective working
relationships with employees, supervisors, other agencies,
and the public.
k. Valid state driver� s license.
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CITY OF ROSEMOUNT
COMMUNITY CENTER MANAGER
The City of Rosemaunt (pop. 10, 000? is accepting applications for
the position of Community Center Manager. Successful candidate
will be hired this spring to begin working on scheduling staff, '
programs and users for the city' s community center scheduled to
open in December, 1993 along with a National Guard Armory.
Position is responsible for managing the operations of the
community center which includes a multi-purpose arena,
classrooms, gymnasium, banquet hall, auditorium. Position will '
recommend hiring of staff, promote and market the various i
components of the center, oversee general fund and capital fund
budgets and maintain strong relationship with civic groups and
the public.
Requirements include a two year degree in recreation facility
management from a vocational program and three years experience
in managing a similar size facility. A bachelor' s degree in
facility management is preferred. Starting salary is $38, 582
with excellent benefits.
Completed city application and resume must be received by
March 22, 1953 . Application forms available at Rosemount City �
Hall, 2875 - 145th Street West, Rosemount, MN 55068, {612) �23-
4411 . Qualified females and minorities are encouraged to apply. r
Equal Opportunity/Affirmative Action Employer. i
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CiTY OF ROSEMOUNT �
1992 SALARY RANG�S �
1992
MiDPT.
ANNUAL A Raoge B Fange C range
JOB TITLE PT5 RATE
----------------------------------------------.-----------------c9,-------------- 5
C[TY ADNINISTRATOR �118 54,500.10 ,, 5�0.70 5t,002.10 3,710.6� `�G.G00.67 SG.G01.67 59,;80.70 62,559.74 62,560.74 65,688.�7 68,973.21
PUBUC WORKS PIRECTOR � �102 � 49,D�7,29 49,d0I.29 42,771.21 45,0?2.33 h7„•it.�33 47,39?,93 A9,087.29 52,381.65 5:,382.65 55,001.79 57,751.88
POLICE CHIEF �101 � 49,342.8Q 49,392.80 42,947.25 44,SJb.05 aG,'�2L iG 46,92).16 d9,392.80 51,962.44 SI,863.44 54,456.6! 57,179.44
FINANCE OIRECTOR �100 � 48,898.17 48,898.12 41,923 J� 44.129.60 4b,452.21 46,453.21 4G,t198.12 51,3A3.03 51,344.03 53,911.23 56,606.)9
DIFECTOR OF PARKS S RECREATION c 99 : 48,�44.48 40,344.48 41,440.45 'i4:+,629.3A 45,�:li.Yb 45,927.26 at3,344.0Ei 50,)61 JO 50,762.10 53,300.84 55,9ti5.88
DIRECTOR OF PIANNING ; 99 : 18,344.48 40,344.4@ 4l,448.45 43,629.90 �15,926.26 45,92%.:G 40,344.40 50,761.70 50,J62.70 53,300.84 55,965.88
CIiY ENGINEERiA55ISTANT P.W. OIRECTOR � 46 � 45,000.00 45,000.80 38,501.66 a0,612,21 a2,)A9.)6 42,750.7o a5,000.80 47,250.84 47,251.84 49,614.43 52,0`�5.15
ECONOHIC DEVEIOPMENT COORDINATOR : 96 � 45,000.80 45,000.80 38,581.6b 40,612.21 4;,749 J6 ' 42,150.76 45,000.80 47,250.84 47,251.84 49,614.A3 52,095.15
a ADHINISTRIITtVE ASSISTANT � 94 � 42,255.96 Q2,255.96 36,22�.J0 30,135.05 �O.lA2.t6 � 40,14J.16 �2,255.9G 44,368.76 44,369.76 46,588.25 48,917.66
' f3UIlDING OFFICIAL : 94 : 42,255.96 42,255.96 36,228.30 38,135.05 40,14:.iG A0,143.16 42,255.96 4A,3G8.7b 44,369.76 46,588.25 4B,917.66
PARK 3 REC SUPERVISOR � 94 � 42,255.96 42,255.96 36,228.30 3Q,135,05 �10,142.IG 40,t43.16 42,255.96 44,3G8.76 44,369.76 46,588.25 40,917.66
POU CE LIEUTENANi � 94 : 42,�55.% 42,255.% 3b,228.30 38,135.05 40,1A:.lb 40,14�.16 41,255.96 44,368.76 44,369.16 46,588.25 40,417.66
AUQUC IJORKS SUPERVlSOR � 94 � 42,255.96 42,255.96 J6,220.30 38,135.05 40,14'l.lb 40,143.16 42,255.96 44,J68.16 44,969 J6 46,588.25 48,917.65
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ASSISiANI FINANGE DIREtTOR : 80 : 37,955.1� �7,955.13 32,540.88 34,25).55 36,056.37 �0,05T.�7 37,955.13 39,852.89 39,853.84 41,846.56 43,930.91
PLANNER � �5 � 36,615.94 36,615.94 31,392.69 33,044.'J4 JA,784.1A J4,i85.t4 J6,615.9� 3d,446 J4 30,�47.74 40,3T0 J 2 42,388.b3
ASS151ANT PARK 6 REC OIRECTOR � 80 � 34,236.65 �d,236.b5 29,352 J 5 30,891.l,� 3.,523.01 �2,:�24.02 �4,236.65 35,948.48 35,949.48 37,746.96 39,6J4.3J
fiRE MARSNAI � 19 � 32,970.53 32,970.53 2U,267.21 29,154.95 31,321.00 31,722.00 �2,970,53 94,614.Ob 34,620.06 36,351.06 38,168.61
A5515iANi PIANNER : 75 � 32,064.12 32,064.72 27,490.59 [�,9J7.46 :tU,460.48 :+0,461.48 31,064.72 33,667.96 33,668.96 35,352.40 31,120.02
(3UIlDING INSPECTOR � 15 � �2,064.72 32,064.72 27,490.59 2N,937.4E. 30,4t0.40 30,4G1.40 72,064.11 33,667.96 3J,668.96 35,352.40 37,120.02
EC�WUMIC DEyEIOPHENT SPECIAUST � 75 � 32,064 J2 32,064.)2 27,490.59 2t3,9�7.46 30,460.4i+ 30,4e1.4a J?,064 J2 33,667.9b 33,668.96 �5,351.40 31,120.02
EN6[��EERING TEC►INICIAN � 65 � 29,529.09 29,529.09 25,316.60 26.6n9.o5 28.o51.n4 2N,OSL b4 29,529.09 31,005.54 3f,006.5a 32,556.67 34,184.72
ACCOUNTANT � 60 : 21,166:01 21,166.81 23,291,24 24,517.10 25,U07.A7 ?5,d08.47 ?),166.81 28,525.15 28,526.15 29,452.46 31,450.08
AOMINISTRAiION DEPARTNENT SECRETARY � 60 : 27,166.81 27,166.8t 23,291.24 24,Si1.iQ 25,t307.47 :5,800.47 2),166.81 20,525.15 28,526.15 29,952.46 31,450.08
DUIIDiNG iNSPEGTIONS SECRETARY � 60 : 27,166.01 21,166.81 23,291.24 24,Si1r10 25,801.41 25,800.4) 21,166.81 18,525.15 28,526.15 29,952.46 31,450.08
ECONOMIC DEVELOPHENT/PERSONNEL SECRETARY � 60 : 21,166.01 27,166.81 23,291.24 Z4,517.10 ?5,807.41 25,608.47 27,16G.81 28,525.15 28,526.15 29,952.46 31,450.08
PLANNING DEPARTMENT SECRETARY � 60 � 21,166.81 27,166.01 23,291.24 24,517.10 25.00T.4) 25,808.47 27,166.01 28,525.15 28,526.15 24,952.46 31,d54.08
FOLlCE DEPARiMfNT SECRETARY � 60 : 27,166.81 21,1G6.01 23.291.2A 14,517.10 :5,807.�7 �`.+,000,47 3),166.81 28,525.15 .8,526.15 29,952.46� 31,450.Ofi
fUtiLiC WORKS SEGR[1ARY � 60 � 2�,166.01 27,1GG.�l 23,29 L 24 2A,517.10 15,ft01.47 25,II�t�.47 21,166.81 28,525.15 28,52b.15 29,952.46 �1,450.08
UEPUTY REGISTfAR � 53 � 23,325.97 23,325.47 19,49�.20 2t.050.74 .:2,158.67 22.IS�.E7 23,325.97 24,442.27 2A,493.27 25,111.93 27,003.�3
PROGRAN DIRECiOR - 53 � 23,325.9) 23,�25.97 t9,998.?0 :1,050.74 ?2,158.61 2?,ISR.67 13,J25.97 2A,492.27 24,493.27 25,717.93 27,OO�.U3
FEGfPTIOr�IST � 46 � 21,OA0.74 21,040 J 4 10,038.90 I8,)�D.J2 l�,)n7,10 19,�it18.70 21,040.74 23,092.76 22,093.78 23,198.4) 2-0,350.39
ASSISTANi FFOGRAM DIRECTOR : 44 : 14,197.29 19,791.29 16,97?.00 11,E+Gb.lO lC+,006.43 1E�,007.43 19,79T.29 20,7U7.15 20,188.15 21,82�.56 22,�18.9A
SECRE(ARY AlOE : 44 : 19,797.29 ' 19,791.29 16,972.80 11,dG6.lU Id,U06.43 Ift,0U7.43 19,797.29 20,787.15 20,788.15 2T,627.56 22,91Q.94
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ARMORY/COl��'VIUNITY CENTER
Staffing Time Schedule
(revised 3-1-93)
March 2, 1993 City Council approved job description. Authorizes
advertisement for position.
March 3, 1993 Advertisement for position.
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March 22, 1993 Closing for position applications.
March 23-26, 1993 Administration screens applications and selects top five for
interviews.
March 30, 1993 Administration reviews top five applicatians with Selection
Review Committee.
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April 8-9, 1993 Interviews
April 12, 1993 Seleetion made - preliminary offer
April 20, 1993 Council approves hiring
- May 10, 1993 Manager starts
June 21, 1993 Manager provides preliminary job description for additional
staff. Receives authorization to advertise, interview, and
recommend hiring of additional personnel.
July 20, 1993 Additional first line staffing approved for hiring.
September 7, 1993 First line staff to include maintenance and programming
coordinators.