HomeMy WebLinkAbout5.d. Community Center Commission Establishment r... . �� .. . . . . � . . .. . . . � � ' . . . . : . . � . .. . . � � .. � � .. � . � .
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CITY OF ROSEMOUNT
EXECUTIVE SUNIl�IARY FOR ACTION
CITY COUNCIL MEETING DATE: MARCH 2, `1992
AGENDA ITEM; COMMUNITY CENTER COMMISSION AGENDA SECTION:
ESTABLISF�lENT OLD BUSINESS
PREPARED BY: STEPHAN JILK, CITY ADMINISTRATOR AGENDA �r
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ATTACHMENTS: COMMISSION ESTABLISHMENT PROCESS, AP VE BY:
COMMUNITY CENTER COMMISSION GUIDELINES / �,� ,,,��
With the decision to remove the operation of the Community Center from the
Parks and Recreation Committee it will be necessary to establish a new
committee/commission to provide advice, direction and oversight to this
operation.
A draft of the guidelines for the establishment of this new commission, the
Community Center Commission is attached. These guidelines outline specific
responsibilities for the commission members and the role they will play.
The Commission is proposed to be rnade up of seven members with desired
representation as follows:
One member from Business {Chamber) —
One member from the School District 196
One member from RAHA, Rosemount Area Hockey Association
One member from RAAA Rosemount Area Athletic Assoeiation
One member from Rosemount Parks & Recreation Committee
One member from Senior Citizen Population (Senior Center)
One member from Youth (High School) Population
The members wauld be appointed by the City Council through a process which
would allow each one of these groups to reeommend a person to represent
them and then receive appointment from the City Council .
T would recommend that the City xequest that each of these groups each
provide a name, and some relevent background, for a person they would like
to see sit on the committee.
RECONII�IENDED ACTION:
MOTION to approve Community Center Commission and the appointment
process to select Commission members .
COUNCIL ACTION:
ROSEMOUNT COMMUNITY CENTER COMMISSION
The Community Center Commission is an advisory commission
appointed by the City Council . The purpose of the
commission is:
1) to provide input, direction and oversight as to the
operation of the Rosemount Community Center.
2) to advise and make recommendations to the City Council
concerning the ogeration of the facility, its management
and programing.
Organization: The Commission consists of seven (7) members who
are appointed by the City Council for three (3) year terrns.
Members will be appointed following an interview`and selectian
process as established in City Policy. Seven members should
represent, as closely as possible, the business community, school
district, Rosemount Area Hockey Association (RAHA) , Rosemount
Area Athletic Association (RAAA) , Rosemount Parks & Recreation
Committee, the seniar citizen_populatian, and the youth
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. population: _ . _:
Ex--�-fficio members of the commission shall be the Mayor and City '�
Administrator.
The Community Center Manager wi31 act as the staff -liaison and
Commission advisor, and direct link to the City Administrator and
City Council.
The Commission will meet at least once a month, at a time and
place decided by the Commission.
Jurisdiction: The Commission has certain responsibilities
pursuant to the operation of the Rosemount Community Center.
Included in the commission' s jurisdiction is the following:
1) Review, adopt, and recommend operating capital: budgets for
the Center.
2) Authorize expenditures for funds specifically set out for
use in the operation and maintenance of the utilities as
designated in the approved budgets .
3) Make recommendations to the City Council on the hirzng of
personneS and purchase of additional equipment for
operation and maintenance of the Center.
4) Review and recommend general operational programming, user
fees, and contracts for the Center.
Members Role: The Commission will act as advisor, overseer and
community representatives to the City Council for the operation
of the Community Center and work closely with the Community
Center Manager to effectively and efficiently operate the
Rosemount Community Center.
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Staff: The Community Center Manager provides the staffing needs
to the Commission and provides direction for implementing the
Commission' s policies and deals directly with the Commission.
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Representation of the community on the Commission should retain a
cross section of the community to insure all community interests
are represented and that the Community Center provides an
appropriate opportunity for service to as many and as varied
users as possible while still maintaining a cost effective
management pragram. Members must remain objective in their
representation and decision making.
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JOB DESCRIPTION/QUALIFICATIONS i
k
Oualifications:
1. Resident of the City of Rosemount �
2 . willingness and dedication to commit both time and personal '
energy to the Cammission.
3 . An interest in recreational programs .
� 4. Desire to provide .a broad range of reereation service to
citizens of the community.
5. Interest in the knowledge of the community of Rosemount.
6 . Recognize that recreati.r�n fulfills a vital- role in the
quality of life for Rosemount. _ �
7 . Willingly: seeks input from neighbarhoods, organizations; � ,
and individuals on the operation of the Center and programs ;
offered. f
8a �bility to maintain an objective approach to recreation.
issues.
Responsibilities:
1. Attend and participate in regular meetings and special
meetings .
2 . Attend and participate in appointed study committees which
� may be required to conduct the affairs of the Commission.
3 . Make recommendations concerning Center operations and
development to City Council and the Center Manager.
4 . Review and make recommendations concerning Center
programming.
5e Annually elect officers of the Commission.
6 . Annually review the budgets, providing input to the Center
Manager and recommendation to the City Council .
Reports to•
l . City Council
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Performance and Evaluation:
1. Self evaluation by Commission and City Council .
2 . Regular attendance and participation in meetings.
3 . Knowledge and satisfaction that the Commission is
fulfilling a vital role in the community.
Duties of Chairperson:
1. To preside over regularly scheduled and special commission
meetings.
2 . To call special meetings when required to conduct the
responsibilities of the Commission.
3 . To act as spokes person for the Commission.
4 . With the Community Center Manager establish a tentative
agenda for meetings.
5 . Assign members to special study committees.
6 . Advise and consult with individual members concerning their
participation on the Commission.
Duties of the Community Center Manager to the Commissian:�
1. - To assist in the development of the agenda and pr�pare
__ packet material .
2 . To act as a managex of the Community Center and its
-- budgets, user development and liaison to the City Council
for the recommendations made by the Commission.
3 . Provide direction and input to the Commission concerning
Center operation, staffing, and budgets.
4. To attend meetings of the Commission.
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COMMUNITY CENTER COMMISSION APPOINTMENTS
SCHEDULE �
March 2, 1993 Cit� Council approves Community Center
Commission establishment, job descriptions,
and Establishment Guidelines
March 3, 1993 Applications received for Appointment
to March 16
March 22, 1993 Council reviews applicants
Appo�nt new members
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ApriL 5, 1993 Community Center Commission meets lst time i
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