HomeMy WebLinkAbout4.f. Donation Account Expenditure Approval - DARE, Easter Egg Program and Soccer Goals . ; `
CITY OF ROSEMOUNT
EXECUTIVE SUMM�RY FOR ACTION
CITY COUNCIL MEETING DATE: March 02, 1993
AGENDA ITEMi AGENDA SECTIONt
EXPENDITtJRE APPROVAL FROTi DONATION ACCOUNT CONSENT
PREPARED BY: AGENDA�1�� � � �'
ELLIEL KNUTSEN, CHIEF OF POLICE � f
ATTACffi�SENTS: �0 BY s�� .
RFVENUE WORKSHEFT AND PURCfIASE ORDER �� `3, � ::��,.
Accordin� to City Policy F-2, any request for expenditures from a designated
donation account must be approved by the City Council.
Account number 101-22221 has been opened for donations received for the D.A.R.E.
Program.
The amount of $ 73.50 is being requested for payment of the attached invoice.
If approved, the amendments of budgets will be made.
RECO ED ACTION:
APPRO � ZNE EXPF�ITURE OF $ 73.50 � APPROVE TfiE AN4�IDMF,T]'rS TO ZT� BUDGETS
AS GI EN ON THE ATTACHED DONATION � � WORKSHEET.
COIINC L ACTION:
` , . . . � . . .. .
. � Renrder trom CUR71S.iP00�j SI Fau�.MN 5516f . . � . �
PURCHASE ORDER t'.O. # ��7 7�
Minn.Tax Exempt Status No.9757275
Fed.Tax No.41-6005501 �t�t� of(_�vs��z2ounl Vendor ID:A__ . . . _ �_- -
2875145th Streef Wesf • PO Box 51�
Phone (612) 423-4411 Invoice #: _: .__ .
Rosemount, MN 55068-4997 Date: __-____ _ _.- -
Acct. it: 101-42110-01-2Q8
� Treadway Graphics .�
1401 Cannon Circle P.O.Box 593 Amount $ !____.__ ___ ___
To Faribault, MN. 55021
Acct #: _..---- ---_.
� � Amount $_����_ ___ ..��
F/C:-- - - - __
A1E OAtE REOUIRED TERMS S�t�P V�A F.O,R REr1UtSRP�N NO.
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�2-23-93
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D.A.R.E. Supplies Invoice �� 8722 BO $73,50 $�'8
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( $73.50
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TREADWAY GRAPHICS PA�E: i
, ��,��� ADVERTISING • PRINTING
` � �� (50�334-9557 (800)658-7063
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�—ier FAX#(507)334-0437 STATEh1EhIT DA7E- 02/0�3��3
1401 CANNON CIRCLE•P.O.BOX 593•FARIBAUIT,MN 55021
ROSEMOUNT POLICE DEPT . CUST0�IER N0 . = 01 �-ROS4`3£3�
2875 145TH STREET WEST
ROSEMOUN7 MN 55068
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DATE REFERENCE DESCRIF'TION GHARGE CREDI7 ^BA�F11�f(�E
------------------ - --�--- ------ ._.. .�._
12/11/92 Q014039-IN B0 FRO 8722 67 .50 G7 .50
12/16/92 0014118-IN g0 FR M 8722 6,00 6 OQ
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� TOTAL� 73 .�',n
CURF2ENT 30 DAYS 45 DAYS 60 DAYS ~ 90�pAYS ^VVBALANCE` DU�rw
.00 .00 73 .5d .00 .00 73 .�,�----
PROMPT PAYMENT HELPS 70 h1AINTAIN OUR CURRENT FRICE y
SfiRUCTURE . TNANK YOU FOR YOUR COOPERATION!
YOUF2 ACCOUN7 IS OVER 4� DAYS FAST DUE .
PLEASE GIVE It�IMEDIATE ATTE�I7ION 70 PAYMENT !
CUSTOMER COPY �
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DONATION REVENUB NORICBHEET
RECEIPT OF DONATIOI�T
Donation Received ons
Amount Received: $
Receipt � for ponation:
Purpose of Donation:
Account � for ponation:
(Must be Liability � assigned for each nd v dual Departmentj
EJCPENDITURE OF DONATION
Amount to be Spent: $ 73.50
To be Spent from Acct �; 101-42110-01-208
(Must be Expenditure � corresponding to' inc't,i.�c,t,d:a�.al-._pepartment) ----�•��•�=-�--
Purpose of Expenditure: _ DARE Pro�ram Supplies
AMENDMENT OF BUDaETB
Amend Donation Revenue Acct �101-36230-00-000: $_ 73.50
Amend Expenditure Acct �_ ��i-4�11 Q-Q�,-�8g- ; $_ 73.50
_.__ -__ (The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: 101-22221 (Donation Liability �) $ 73.OQ
Credit: 101-36230-00-000 $ 73.50
Credit: 101-29300 $ 73.50
Journal entry to reduce deferred donation revenue and j.ncre�se
donatian revenue to actual per cauncil action on 03/02/93
CITY OF ROSEMOIINT
EBECIITIVE SUMMARY FOR ACTION'
CITY COiJNCIL MEETING DATE: March 2, 1993
AGENDA ITEM: AGENDA SECTION:
Donation Account Expenditure Approvals Consent
PREPARED BY: AGENDA ����j� � t, ,-"
Lisa Jost, Asst. Dir. of Parks and Recreation ��� t��� „"
ATTACHMENTS: APPRO ED BY•
Donation Revenue Work sheets �� �
According to the donation policy, council must approve expenditures from
the donation account. Please consider the transfer of $1,700.00 for the
1993 Jaycee Egg Hunt.
Each year the Rosemount Jaycee organization and the Rosemount Parks and
Recreation Department conduct an (Easter) egg hunt. The program is for
youths under l0 years of age. A donation was received from the Rosemount
Jaycees for assisting with the funds required to conduct this event.
At this time we are in the process of purchasing candy and other operating
supplies required to conduct the program.
The Council is requested at this time to authorize the transfer of dollars
from our donation account #101-36230-00-000 to the operation account of our
department #101-45100-01-315.7.
RECOMMENDED ACTION: Motion to approve the expenditure of $1,700 for
the 1993 Jaycee Egg Hunt and to approve the amendments to the budgets
as given on the attached donation revenue work sheets.
COIINCIL ACTION:
Y P �
�ONATION REVENIIE WORRSHEET
�tECEIPT OF DONATION
Donation Received on: FEBRUARY 25, 1993
Amount Received: $ 1,700.00
Receipt # for ponation: 32781
Ptlrpose of Donation: 1993 Jaycee Egg� Hunt, Operating Supplies
or e even n pri ,
Account � for ponation: �6101-27_223
(Must be Liability # assigned far each individual Department)
EBPENDITIIRE OF DONATI02�1
Amount to be Spent: $
To be Spent from Acct ;:
� �`�`�.`�M (Must be Expenditure � �corresponding to individual Department)
Purpose of Expenditure;
AMENDMENT OF BIIDGETS
. Amend Donation Revenue Acct �101-36230-00-000: $
Amend Expenditure Acct # : $ _
: {The two dollar amounts should be the same)
GENERAL JOIIRNAL ENTRY TO ADJIIST DONATION LIABILITY �
Debit: (Donation Liability #) $
Credit: 101-36230-00-000 $
Credit: 101-29304 $
Journal entry to reduce deferred donation revenue and increasa
donation revenue to actual per council action on
CITY OF R4SEM0�ACTI�N
EXEGU'�IVE SUMM��tY FOR
G DATE: . rSarCh � r 1993
MEETIN �GENDA SE�TI�N�
Consen�
rovals : (,�, .,,�
�= enditure APP AGENDA N�' � .
�count Exp Director of
Jost► Assistant �:
--__ p,PPR
- ___ sy; Lisa OVED
pR�Y�`-_ a'``''�
Parks and Recreation
_..-.—
ve expen�iture� �rOm 'the
ATTAC�ENTS: work sheet stee3.
Revenue �ust r o f�,°$83 Q,7 4 to pur��ase
Donation oli�Y, counail
to the donation �onsider the transf� �ogram
p,ccordinq please saccer g°al�� Soccer p
donation account• tour �'�� Travelinq ent primarilY
.g�,Ap, Inho�se and Departn' Upon
for construction °f rs, the and Recreation rpqrams'•
soccer p �yill P
he past couP�-ea fu as to t�e porkall t'�e Y°ks pepartnent �fl��se
, 1"�Tas
For t dor►a.te Y aals f th� Far ln the youtY$ p
director has $occe_ �3 funds, be used
the transf er of dor�ated oals t°
for canstr�cta.on of he Soccer g doll�x�
�pproval af �onstruct t of
the steel and ; zQ the transf er �� �,�.r
�,ihich begin in MaY` �is tirae to aut�o t�e �per�.tion account
t
is requ�ste�a�lbi-36230-00-00ti _ .
i�e Council aG�Qun
�r°m °ueri a�lpl 453.fl0-01'229,1•
�3,epartm
�p f or th�
e of $$30• rove
the expenditur and to app
to approve ,�occer goals; donation reven�e
Motion t�uction °f the attached
EN�ED ACTZ��' tud ets�as g iven �n
gECOMM Steel for
purchase �f
the am�ndments to the b �
work sheets•
COUNCIL ACTTON�
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