HomeMy WebLinkAbout8.b. Authorize Ad for Assistant Parks & Recreation Director / Approve t a
CITY OF ROSEMOUNT
EXECIITIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: OCTOBER 5 , 1993
AUTHORIZE 7HE P05TTNG AND
AGENDA 3TII+�: �p�Fp-�ISIPJG FOR RN ASSIS7ANT AGENDA SECTION:
C�IRECTOR �F PAfZKS & RECREATION POSITION
PREPARED BY: AGENDA 0. U INE
D A V I D J . B E C H T O L D / D I R . P & R � ',°�`
ATTACffiyiENT��pY OF JOB DESCRIPTION FOR THIS � RO BY:��
POSITION AND THE ROGRAMM R P
� �
Lisa Jost was approved by Council acta.on on September 21 , 1993 to serve
as the Assistant Community Center Manager . Sh� will leave her position
of Assistant Director of Parks & Recreation on October 10 , 19R3 . This ,
authorized transfer has caused the Assistant Director of Parks &
Recreation position to be open .
This item is a request to start the process of hiring an Assistant
Director of Parks & Recreation person . 7he assistant position has been
filled by Lisa .7ost since it was implementec! severa]. years ago . The
persGn r�ired in that capacity would be paid aut of- the established
accc�unt for that position in the same point range and salary range
that is identified �f the past assistant .
�By startir�� t.he pr�cess a�t this titne it is hoped to advertise ,
int�:rvi�w , and bring the r�ame of a recommended candidate tv you to fill
tr�is p��ition c�n ��ovember 16 , 1993 .
Neki job descript.ions have been written for the Parks & Recreatic�n '
Programrner dnd tf�� assistant Director of Parks & Recreation . They aT-e
reuised to mor� cic�sely match the expectec; changes in operation of the
Parks & R�creation D�partment . A copy of their descriptions is
attached .
Scm� of t1��e these ch�an�te� w�re identified during th� bucfget meetings
witl� th� Council . This do�s include budgeted dollars fot- staff and
programs b�ing transf�rrec! to the C�mmunity Center bucEget .
RECOAgriENDED ACTI�N"
wpprove the job descra.ptions of the Parks & Recreation
Programm�r and Assistant �ir�ctor of Parks & Recreation and authorize
the posting ancl advertisement for an Assistant Director of Parks and
Recreation . '
COUNCIL ACTION•
. ,
CITY OF ROSEMOUNT POSITION RESPON5IBILITY WRITE-UP
DATE: OCTOBER 5, 1993 '
PO5ITION TITLE: Parks and Recreation Programmer
DEPARTMENT: Parks and Recreation Department
ACCOtJNTABLE TQ: Assistant Director of Parks and Recreation
SUMMARY 4F P�SITION
The Parks.& Recreation Programmer shall work under the supervision of the Assistant '
Director af Parks & Recreation and shall be responsible for all duties assigned by the
Assistant Director of Parks & Recreation. Main duties shall be to coordinate the recreational
and leisure programs that deal with athletic scheduling and youth sports and to assist with
special events programs and parks programming.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Plans, conducts, coordinates and evaluates athletic programs.
2. Coordinates the scheduling of athletic fields and parks reservations.
3. Directs volunteers and staff to obtain timely and efficient completion of ta.sks. Meets
with community groups, develops projects and sets project goals. Coordinates
materials and equipment required for projects, coordinates volunteers and staff
required, coordinates fmances related to project.
4. Responds to routine citizen complaints and concerns regarding programming and
reservations.
5. Gives input to the Assistant Director of Parks & Recreation regarding new programs
and alterations that could be made to existing programs.
6. Directs the Haunted Woods program and is accountable for finances and general
coordination of this program.
7. Assists as directed with City programs which are a part of the Leprechaun Days
events. Assists as directed with other special events programs that the Parks &
Recreation Department coordinates such as softball tournaments, holiday prograrns, '
and other community programs that the Parks & Recreation Department participates
in.
POSITION RE5PONSIBILITY WRIT�UP
PARKS AND RECREATION PROGP:��NIlV�R
8. Assists as directed in the various areas that the Parks & Recreation Department is
involved in such as grant research and writing, tree ordinance writing and updates,
Tree Trust requests and proposals, and coordination of projects with other
departments.
9. Conducts periodic evaluations in written form of programs dealing with parks, special '
. evens and general facility management:
10. Maintains accurate records and documents work compieted relating to type, facility
used, number of staff used, and time required to carry out programming.
11. Performs other duties that become apparent in the normal operations of the recreation
and park departments of the city.
12. Makes recommendations for purchases of Parks & Recreation Department supplies
and equipment.
13. Maintains accurate inventories and supplies and equipment.
14. Trains and instructs employees and volunteers in the safe use of equipment.
MINIMUM OUALIFICATIONS
Education and experience:
1. Bachelors degree in recreation or related field including course work in parks
management, business management, economics, marketing and similar fields.
2. Completed internship in recreation, leisure services, parks programming, or
associated field.
3. One (1) year experience coordinating parks programming and/or leisure services.
4. Valid drivers license.
Necessary knowledge, skills, and abilities:
1. Ability to establish and maintain positive and effective relationships with employees,
staff inembers and general public.
2. Ability to understand and implement the "cooperative effort" of city departments.
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POSITION RESPONSIBILITY WRIT�UP
PARKS AND RECREATION PROGRAMIV�R
3. Ability to plan, organize and carry out assignments personally as well as with the use
of staff inembers. .
4. Ability ta communicate well in both written and oral form. Ability to both give and
follow instructions in these forms.
5. Possess proven leadership skills.
6. Willingness to continue educaxional process both on personal time as well as assigned
through the recreational department in classes, workshops, seminars, etc.
7. Ability to complete routine office work of typing, answering phones, writing long
hand, and filing.
8. Skill in operation of listed tools and equipment.
TOOLS AND EOUIPMF.NT USED
General tools and equipment will include personal computer (including word processing,
scheduling, and desk top publishing software); calculator, copy machine, fax machine,
telephone and portable telephone, two-way radio, various handwriting items, automobile, van
or pickup truck.
PHYSICAL DEMANDS
The physical demands described here arexepresentative of those that must be met by an
employee to successfully perform the essential functions of this position, Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of Parks & Recreation Programmer, the employee is frequently
required to walk, sit, talk, and hear. The employee is occasionally required to use hands to
finger, handle, feel, or operaxe objects; and reach out with hands and arms. The employee'is
occasionally required to climb or balance, stoop, kneel, or crouch.
The employee must frequently Iift and/or move up to twenty-five (25) pounds, and
occasionally lift weights up to one hundred (100) pounds. Spec�c vision abilities required
by this job include vision, distance vision, peripheral vision, depth perception, and the ability
to adjust focus.
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POSITION RESPQNSIBILITY WRITE-UP
PARKS AND RECREATION PROGRA,IVIl��R
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Noise level in the work environment is usually quiet while in the office, moderately noisy in
the remainder of the indoor facilities and also moderately noisy in the outdoor facilities.
No smoking nor use of tobacco product is allowed in any City of Rosemount facility or
vehicle.
The employee will frequently work under changing priorities, in peak workloads, and come
in contact with diverse clienteie.
The employee is frequently exposed to changes in temperature. The working environment
includes indoor temperatures where there is air conditioning and heating, outdoor weather
conditions of heat and cold as well as possible snow and rain.
As present conditions exist, the employee will be scheduled on evenings and weekends and
may�be scheduled occasionally on holidays.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interviews and reference check
and written essay is required. A physical and drivers license check of the final candidate
will be performed at the expense of the City of Rosemount.
The duties listed above are intended only as illustrations of the various types of work that
may be performed by the Parks & Recreation Pragrammer. The omission of spec�c
statements of duties does not exclude them from the position if the work is similar, related,
or a logical assignment to the position.
This job description does not constitute an employee agreement between the employer and
the employee, and is subject to change by the employer as the needs of the employer and
requirements of the job change.
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POSITION RESPONSIBILITY WRITE-UP
PARKS AND RECREATION PROGP��IVIlV�R
STAT'US: Non-exempt
Reviewed by: ApProved by:
>
, ;
_�_
S an Walsh tephan i.ik
dminist ' e Assistant City Administrator
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CITY OF ROSEMOUNT POSITION RESPONSIBILITY WRITE-UP
DATE: OCTOBER 5, 1993
POSITION TITLE: Assistant Director of Parks & Recreation
DEPARTIVIENT: Parks and Recreaxion
ACCOUNTABLE TO: Director of Parks and Recreation
SUMMARY OF POSITION
The Assistant Dire�tor of Parks & Recreation shall work under the supervision of the
Director of Parks and Recreation and shall be responsible for all duties assigned by the
Director of Parks & Recreation. Main duties shall be to d"uect and coordinate the
programming of the Pazks & Recrea:tion Departrnent.
Assist the Director of Parks to formulate goals and objectives for the departments.
ESSENTZAL DUT�S AND RESPON5IBILITIES
1. Assigns staff inembers engaged in recreational, leisure, and parks programming,
Assists them in certain assignments to obtain timely and efficient completion of tasks.
2. Coordinates programs such as Adopt-A-Park, Arbor Day, Earth Day, Park
Improvement Day.
3. Directs and coordinates volunteers involved in programming. Meets with community
groups to develop projects and to set goals. Coordinates equipment for projects;
coordinates voiunteers and staff; coordinates fmances for projects.
4. Provides supervision and technical assistance, including training to all staff involved
in recreational, leisure, and parks programming.
S. Assists the Director of Parks & Recreation as directed in the various area.s that the
Parks Department is involved in such as grant research and writing, tree ordinance
writing and updates, Tree Trust requests and proposals, and coordination of projects
of this nature with other departments.
6. Coordinates joint programming with other cities, attends assistants' meetings and
provides required assistance of programs coordinated with other cities.
7. Serves as liaison of the Parks & Recreation Department to the local school district
Community Advisory Council.
POSITION RESPONSIBILITY WRIT�UP
ASSISTANT DIRECTOR OF PARKS AND RECREATION
8. Investigates and responds to citizen complaints and concerns regarding recreatianal,
leisure, and parks programs and confers with the Director of Parks & Recreation
when deemed necessary relating to those issues.
9. Informs Director of Parks & Recreation of recreational, leisure, and parks
programming concerns.
10. Gives input to the Director af Parks & Recreation regarding new programs and
alterations that could be made to existing programs. Assists with park design and
implementation of ADA recommendations.
1 L Publishes general program information through the use of press releases, newsletters
and brochures for the promotion of programs and services of the Parks & Recreation
Department.
12. Conducts periodic personnel evaluations in written form. Make recommendations for
promotions, transfers, hiring, and termination of employees in the parks and
recreational program areas.
13. Maintains accurate records relating to programming. Documents work completed
relating to type, facility used, number of staff used, costs of program, and time
required to carry out programming.
14. Coordinates special events that the Parks & Recreation Department is involved in
conducting.
15. In the absence of, or as directed by the Director of Parks & Recreation, coordinates
department projects with the Parks Maintenance Supervisor and responds to duties
� otherwise carried out by the Director of Parks & Recreation.
16. Attends Parks & Recreation Committee meetings and other meetings as assigned by
the Director of Parks & Recreation.
17. Coordinates the purchase of supplies related to recreational, leisure, and parks
programming.
18. Trains employees and volunteers involved in the areas of recreational, leisure and
parks programming in the safe use of equipment.
19. Assists in the parks facility area by giving input to required equipment and suggested
repairs.
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POSITION RESPONSIBILITY WRIT�UP
ASSISTANT DIRECTOR OF PARKS AND RECREATION
20. Performs other duties and assignments as directed by the Parks and Recreation
Director.
AUTHORITY OF JO$
The Assistant Director of Parks & Recreatian has the authority to assign subordinates, direct
the work of subordinates, discipline subardinates for just cause, suspend subordinates, adjust
grievances of subordinates, undertake the discharge of subordinates, and undertake the
promotion of subordinates.
the Assistant Director of Parks & Recreation is expected to exercise the authority of the job
using independent judgement and may choose to confer with other City management
employees with regard to authority.
MIrfIlVIUM QUALIFICATIONS
Education and experience:
L Bachelors degree in recreation or closely related field including course work in parks
management, business management, economics, marketing, or similar fields.
2. Completed internship or special project training in recreation, leisure services, parks
programming or associated field.
3. Two (2) years experience coordinating parks programming and/or leisure services.
4. Two (2) years experience providing direct supervision of staff.
5. Valid drivers license.
Necessary knowledge, skills, and abilities:
1. Ability to establish and maintain positive and effective relationships with employees,
staff inembers and general public.
2. Ability to understand and implement the "cooperative effort" of city departments.
3. Ability to plan, organize and carry out assignments personally as well as with the use
of staff inembers.
3
POSITION RE5PON5IBILITY WRITE-UP
ASSISTANT DIRECTOR OF PARKS AND RECREATION
4. Ability to communicate well in both written and oral form. Ability to both give and
follow instructions in these forms.
5. Possess proven lea.dership skills.
6. Willingness to continue educational process both on personal time as well as assigned
through the recreational department in classes, workshops, seminars, etc.
7. Ability to complete routine office work of typing, answering phones, writing long
hand, and filing.
8. Skill in operation of listed tools and equipment.
TOOLS AND EQUIPMErtT USED
General tools and equipment will include personal computer (including word processing,
scheduling, and desk top publishing software), calculator, copy maclune, fax machine,
telephone and portable telephone, two-way radio, various handwriting items, automobile, van
or pickup tnick.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this position. Reasanable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of Assistant Director of Parks & Recreation, the employee is
frequently required to walk, sit, ta1k, and hear. The employee is occasionally required to use
hands to fmger, handle, feel, or operate objects; and reach out with hands and arms. The
employee is occasionally required to climb or balance, stoop, kneel, or crouch.
The employee must frequently lift and/or move up to twenty-five (25) pounds, and
occasionally lift weights ug to one hundred (100) pounds. Specific vision abilities required
by this job include vision, distance vision, peripheral vision, depth perception, and the abiliry
to adjust focus.
4
POSITION RESPONSIBILITY WRITE-UP
ASSISTANT DIRECTOR OF PARKS AND RECREATION
WORK ENVIRONMENT
The work environment characteristics described here are representa.tive of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
Noise level in the work environment is usually quiet while in the office, moderately noisy in
the remainder of the indoor facilities and also moderaxely noisy in the outdoor facilities.
No smoking nor use of tobacco product is allowed in a.ny Ciry of Rosemount facility or
vehicle.
The employee will frequently work under changing priorities, in peak workloads, and come
in contact with diverse clientele.
The employee is frequently exposed to changes in temperature. The working environment
includes indoor temperatures where there is air conditioning and heating, outdoor weather
conditions of heat and cold as well as possible snow and rain.
As present conditions exist, the emplayee will be scheduled on evenings and weekends and
may be scheduled occasionally on holidays.
SELECTTON GUIDEISNES
Formal application, rating of education and experience, oral interviews and reference check
and written essay is required. A physical and drivers license check of the final candidate
will be performed at the expense of the City of Rosemount.
The duties listed above are intended only as illustrations of the various types of work that
may be performed by the Assistant Director of Parks & Recreation. The omission of
specific statements of duties does not exclude them from the position if the work is similar,
related, or a logical assignment to the position.
This job description does not constitute an employee agreement between the employer and
the employee, and is subject to change by the employer as the needs of the employer and
requirements of the job change.
5
P4SITION RESP4NSIBII,ITY WRIT�-UP
ASSISTANT DIRECTOR OF PARKS AND RECREATION
STATUS: Exempt
Reviewed by: Approved by:
,�
Su Walsh Steph Jilk
Adminis ve Assistant City Administrator
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