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HomeMy WebLinkAbout4.l. Gymnasium Fees and Fee Policy { t CITY OF ROSEMOtTNT EXECUTIVE SUI�IlKARY FOR ACTION CITY COUNCIL MEETING: OCTOBER 5, 1993 AGENDA ITEM; Gymnasium Fees and Fee Policy AGENDA SECTION: Consent PREPARED BY: Jim Topitzhofer, Community AGENDA NO. Center Manager ATTACHIKENTS: Gymnasium Fees and Fee Policies, ROVED . market analysis. � _ / Local community centers and schoa7. districts carry a wide range of gymnasium fees and fee policies. These fees and policies differ greatly because they are based upon the unique situations of each community. It is virtually impossible to identify a ma.rket rate for gymnasium rental . The Rosemount Community Center presents a unique situation of its own. The National Guards owns the gymnasium and will expect a naminal fee for its use. The Community Center will conduct its own programming in the gym and offer gym space for rent to the public. It can be used for reereational purposes, such as basketball and volleyball, or used for banquets. There is a large kitchen attached to the gym. The proposed gymnasium fees and fee policies are written in the exact format as the previously approved banquet and auditorium set. The only changes are the gym fees and some rules specifically relating to the gym. Gym fees are set at an average rate of $32 .50 per hour. These fees are slightly higher when the gym i5 rented after operating hours because of added staff costs . The Community Center Commission set a full day - full gym rate at 5 times the hourly rate to accommodate banquets in the gym. RECONIl+�ENDSD ACTION: Motion to approve the attached gymnasium fees and fee policies for the Community Center. COIINCIL ACTION: ROSEMOUNT COMIVIUNITY CENTER AND NATIONAL GUARD ARMORY GYlYINASIUM FEES AND FEE POLICY September 1, 1993 1. DEFIrIITIONS A. Cit�, roups, organizations. or activities Includes groups, organizations, or agencies that are directly related to, controlled by or sponsored by the City of Rosemount. B. Civic and Non�rofit �rou�s Includes civic organizations, political groups, churches, athletic associations, fratemal groups, charitable groups, and character building organizations devoted to social, educational, recreational and civic development or other like purposes. C. Commercial r�oups Includes groups that operate for profit or the purpose of promotion or advertisement. D. Governmental agencies Includes county, state, federal, and special tax districts serv'ing Rosemount residents. � E. Non-resident,grou�s Includes groups having more than one-half of their members not living witlun the Rosemount City limits. F. Resident Any person who maintains a residential address in the City of Rosemount. G. Resident�roups Includes groups having more than one-half of their members living within the Rosemount City limits. H. Rosemount High School Includes all directly related Rosemount High School and Middle High School activities to include curricular, co-curricular, extra currieular and all directly controlled school organizations. L Remainder of School District #196 Includes all directly related school organizations to include curricular, co- curricular, extra curricular and all directly controlled school organizations; excluding Rosemount High School and Middle High School. � y Rosemount Community Center Policies September 1, 1993 � 2. PRIORITY F R S HEDULING GYMNASIUM FACILITIES O C A. Purpose Due to the large number of organizations that request community center facilities, the City Council has deemed it necessary to group by activity these organizations and establish a priority in order to insure that community center facilities are made available so as to best meet community needs. B. Priority Classification of Users 1. City groups, organizations, or activities. 2. Resident groups and resident civic and non-profit groups sponsoring community wide public service activities. 3. Individual Residents. 4. Resident groups and resident civic and non-profit groups. 5. School District #196 sponsored programs and events. 6. Other governmental units serving Rosemount residents. 7. Individual Non-residents, non-resident civic and non-profit groups. 8. All other authorized groups to include non-resident, commercial and profit groups. C. Permits and Leases Uses may be determined by perrnit, contract or lease on such terms as mutually agreed upon. 3. GYMNASIUM FEES A. Purpose The City Council establishes the following user classification for the purpose of setting fees. Specific fee charges are dependent on the purpose of the activities, type of group, facility which is requested and special services and/or equipment needed, with consideration to the market place and such other factors as may be deemed relevant. A fee schedule will be established by the i, City Administration after review and recommendation of the Community Center Commission. The fee schedule will be reviewed as necessary but not less than annually by the Community Center Commission. Rosemount Community Center Policies September 1, 1993 B. Fee Class of Users 1. City groups, organizations, or activities, and Rosernount High School and Middle High School. 2. Residents, resident civic and non-profit groups. 3. Non-residents, and non-resident civic and non-profit groups, remainder of School District #196, and other governmental agencies. 4. Commercial groups. C. Gymnasiurn Fees During operating hours: . Fee class 1/2 Gym Full Gym Full Day, Full Gym Class 1 $15 per hour $20 per hour $100 Class 2 $25 per hour $30 per hoe�r $150 Class 3 $35 per hour � $40 per hour $200 � . Class 4 $45 per hour $50 per hour $300 After operating hours: Fee Class 1/2 gym Full gym Class 1 $25 per hour $30 per hour Class 2 $35 per hour $40 per hour _ Class 3 $45 per hour $50 per hour Class 4 $55 per hour $60 per hour D. D osits 1. A damage deposit of $150 is required two weeks prior to the event. Fee class one and Sehool District #196 are exempt from damage deposits. Pending there�are no damages, the deposit will be refunded within 21 days after the event date. 3 � , Rosemount Community Center Polici+es September 1, 1993 2. A non-refundable reservation deposit of one half the gym fee is required within two weeks of permit issue. The renter will forfeit the reservation if the reservation deposit is not received within two weeks after the perrnit issue date. The balance of the room fee is due two weeks prior to the event. 4. BUILDING USE A. Smoking is prohibited in all areas of the building. B. If the gymnasium is used for recreational purposes such as basketball or volleyball; no black soled shoes, no gum, and no food or beverage is allowed in the gymnasium. C. The consumption of alcoholic beverages is allowed in the Community Genter in designated areas according to the procedures and guidelines of the Community Center and any applicable laws. Liquor must be served by an approved liquor provider as designated through the City of Rosemount Liquor Ordinance. D. Discrimination - The City af Rosemount will not discriminate against or harass any applicant because of race, color; religion, national origin, sex, disability, age, marital status, or status with regard to public assistance. E. Gymnasium fee includes On-Duty Manager, 6 basketballs, 2 volleyballs with two nets and standards. If the gymnasium is used for banquet purposes, fee includes table and chair set-up, tear-down, and cleanup, and portable bar. The liquor provider and caterer is responsible for busing tables after the event and consolidating trash into receptacles. Linens and ta.ble skirts are not provided. The renter may arrange food service through the caterer of their choice. All caterers must receive a facility orientation from the Community Center Manager before the date of the event. The City of Rosemount has the right to exclude caterers or liquor providers if appropriate policies and procedures are not followed. F. Fees cover the use of the gymnasium from to , unless determined otherwise on xhe Facility Use Permit. This includes all set-up time by the caterer and/or the customer. G. The Rosemount Community Center is not liable for any loss, damage, injury, or illness by the users of the facilities in the Community Center. Neither the ', City of Rosemount or its employees can be held responsible for any items that are left at the facility by either the renter, caterer or contracted service. 4 . , < Rosemount Community Center Policies September 1, 1993 5. RESERVATION PROCEDURES A. All groups using the center must have an approved permit, contract or lease prior to facility use. One contact person must be designated to make all arrangernents with Community Center staff. B. Facility Use Permit requests will be approved by the Community Genter Department on the basis of the community center policies established by the City Council. C. Group can make a tentative reservation over the phone and space will be held fourteen (14) days of permit issue. D. Fee class one and two can reserve the gymnasium up to 12 months in advance of the event. Fee class three and four can reserve the auditorium up to 9 months in advance of the event. E. Copies of the permit will be distributed to lessee, Community Center Manager, building maintenance, and the Assistant Manager. F. Users take full responsibility for their group's conduct and for any loss, breakage, or damage to the moms, equipment, or other community center property. The City reserves the right to assign supervisory staff or maintenance personnel ax an additional cost to the user, if deemed necessary by the particular function or activity. G. Groups who cancel will be charged 50% of the rental fee. H. Once a permit has been authorized, the holder canno assign, transfer nor sublet to another party the use of the facility they reserved. I. The hours stated on the Facility Use Permit must be adhered to as the facility will be opened for the applicant and locked at the times stated an the permit. J. Youth groups (participants ages 18 and younger) must be chaperoned on a ratio of one adult per fifteen youth, or other ratio Community Center Staff deem necessary. K. No decorations, banners, or signs can be taped, pinned, or affixed to the walls, ceilings or windows unless permission has been granted by the Community Center Department. 5 a . ! GYMNASIi1M MARKET ANALYSI5 September 1, 1993 Brooklyn Park Community Center - This facility is very similar to our Rosemount gymnasium in that it is owned by .he National Guard and shazed with the Community Center. The Community Center is charged $2,SOO each month for the use of the gymnasium and the ctassrooms. The Communiry Center offers rental of the gym and classrooms to offset the cost of the National Guard lease. Up to $2,500 of rental income is given to the National Guazd each month. The Community Center keeps what ever amount is received over the $2,500. The Community Center offers the gym to the public for $45 per hour on weekdays, regardless of the fee class. Weekend fee is $275 per day, plus $60 for the kitchen when the gym is used for banquet purposes. Chaska Community Center - Chaska utilizes a simple approach. They charge $40 per hour, to any fee class, at any time of the week, before or after operating hours. This fee covers one section of a large gymnasium which accommodates a full court for basketball. The renter pays $40 for every section of the gym they wish to rent. School District #196 - T'he school offers gymnasiums in five hour increments. There is no charge for school, city and civic groups. Fee class 2 aze non-profit groups chazging a fee for their event. Fee class 3 are for-profit groups. Fees are listed below: Fee Class 2 Fee Class 3 Five hour Hourly Five Hour Hourly Elementary School full gym $40 $8 $80 $16 1/2 gym $21 $4.20 $42 $8.40 Secondary School full gym $92 $18.40 • $184 $36.80 single court $31 $6.20 $62 $12.40 _ auxi}iary gym $40 $8 $80 $16 locker rooms $40 $8 $80 $16 Middle School full gym $61 $12.20 $122 $24.40 single court $31 $6.20 $62 $12.40 auxiliary gym $40 $8 $80 $lb locker rooms $40 $8 $80 $16 Bloomington School District - Gym rates are listed below; Youth Adult Religious Non-profit rate $1.92 per hour $14.40 per hour $24 per hour For-profit rate $3.84 per hour $28.80 per hour $48 per hour Shoreview Community Center - Shoreview's fee classes are similar to Rosemount's established fee classes. There is very little availability of the gym during operating hours. Gym rates aze listed below: During operating hours: After operating hours: 1 hours 2 hours 3 hours 4 hours City rate no charge City rate no charge no charge no charge no charge Resident rate $20 per hour Resident rate $3.00/person $3.50/person $4.00/person $4.50/person Non-resident $25 per hour Non-resident $4.00Jperson $4.50/person $5.00/person $5.50/person Commercial $50 per hour (minimums set at about 45 persons)