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Home My WebLink About4.p. Parks & Recreation Committee By-Laws Amendment • CITY OF ROSEMOUNT ' EXECtTTIVE SU�IARY FOR ACTION CITY COUNCIL MEETING DATE: APRIL 6, 1993 AGENDA ITEMs �CCEPT & APPROVE AARKS & AGENDA SECTION: RECREATION COMMITTEE BYLAWS CONSEIVT PREPARED BY: AGF��J�i��# � �' � DAVID J . BECHTOLD J nIR . P & R GIV1 ATTACHI�iENTS: AP ROVE BY: . �it62 zL..' ,�%�� PA T W Y AW WI H UM ARY OF C S At the February 22 , 1993 Parks & Recreation Committee Meeting the bylaws were reviewed . 7his followed discussions at regular monthly meetings as well as a special workshop meeting for this item . The Parks & Re�ereation Committee feels that the bylaws as presented do represent the best inter�sts nf the Committee , the Parks & F2ecreation Department, and the City . Included alnng with the copy of the recommended bYlaws is a copy of �he previous bylaws . The changes made are identified in an attached summary sheet . RECOb�2ENDED ACTION: Accept and apprnve the Parks & Recreation Bylaw� as presented and ta authorize the appropriate signatures . COUNCIL ACTION: � �,. � � � � � � � ' ��"�a,.,.�. � PARKS & RECREATION BYLAWS SUMMARY APRIL 6, 1993 SUMMARY OF CHANGES IN THE P ARKS & RECREATION COMMITTEE BYLAWS ` FROM 1992 TQ 1993 . BYLAWS SUBMI77ED TO YOU RRE AS APP�tOVED BY THE PARKS & RECREATION COMMIT7EE AND AS RECOMMENDEO FOR C4UNCIL APPROVAL . 1 . ARTICLE ZV . 1 SECTION 1 / CHAIRPERSON Added sentence to end of section to declare the Chairparson (o� sn appointee to serve as liaison to the City Coctncil . �:� ;: �,� . � . . . . . '' � f �, �� . 2. ARTICLE IV. I SECTION 1 / VICE CHAI ' � �� _ � � � " � ' �. � � �.� � � _� ,��; ri�: � _ " '��' ��..� '". ��,�_. s�: as,.�. � � : ^�{�,: Added this section to identify role of thie o�1'�� F '' `� �`' � y � � _� � �;, � �� :�� , � � � � � � " � ��`�`�:�� ` �� .� ,w 3 . Af2TICLE V. / SECTION 1 l PARfES E� it�C�rTXt� iT - � � � . ��. :� �` _, -�� Added last sentence to identify tha p�itk� b F�e��`+�� ,,,.� ��;.��. k� �».-� � � _ � ,._ also serve as a liaison to the C3.ty Gour�i�. :�-�. � � �=:�.,�_. �.�� K �. � � i� � � 4 . AR7'I CLE V I . / SECT I ON 6 f�" ATTENDANC��A� l�EETZN6�� '� ' �,�' , ��!�� ,�� '� � ,�-�.,� `,i�� 1 ��pi ili ��'� µ �ti ��'p-�=:+�. ,�-v�� Added section ( 6 ) to identify procedures when a`��aea�e�` .� _ � „ � meeti�ngs . � ��,� � -� o.� u h �� aw� • 5 . ARTICLE VIII . / ALL OF THIS SECTION / PURPOSE ��' � �, Added section to identifY more clearly the purpose af, the Rat'i��,�_ Recreation Committee . ;` �"- �.: �,��.:. r..� � �� .; �� . �> � � � � � � � �� N�� , � , � �i � 7 . ; _ . -r��-�.:�.�-�� BYt,.aws , ��... � oF � -_ _ _____ CITY OF ROSEMOUNT - - ---- PARKS AND RECREATION COMMfTTEE Article I. Name of Comrnittee TMe name of the Committee shali be the Parks and Recreation Committee of the City of Rosemount, Minnesota. Article 11. Membership The Parks and Rec�eation �ommittee shall consist of seven (7? members appointed in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy #AD-1 . Article I11, Term of Membershia Nlembers shall be appointed to staggered terms of three (3} years. The term of a Parks and Recreatio� Committee member shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City CounciL Article IV. Officers Section 1 . Chair�ersan. The Chairperson shall preside at afl meetings and shalt have the duties and powers usually attendant upon such officer. The Chairperson shall be elected by the committee members at the annual meeting. The Chairperson or hisJher appointee shall serve as the Committee Liaison to the City CounciL Section 2. Vice Chairpersan. Shall preside in the absence of the Chairperson. The Vice Chairperson shall be elected at the annual meeting. Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson become vacant, the Committee shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. 1 , { • 1993 Bylav�s Parks and Recreation Committee City of Rosemount � Article V. Administrative Structure Section 1. Parks and Recreation Director. The City of Rosemount shail employ a Parks and Recreation Director who shall have general supervision over the administration of the business and affairs of the Committee, subject to the direction ofthe Committee. The Parks and Recreation Director is also responsible for the prepara#ion of the agenda and reviews of business matters to be considered by the Committee. The Parks and Recreation Director shall also serve as the advisor to the Committee and shall perform alf other duties incident to his/her position inciuding serving as a Committee Liaison to the City Council. Section 2. Recording Secretarv. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Committee. Article VI. MeetinQs Section 1 . Regufar Meetinas. Regular meetings of the Parks and Recreation Committee shall be held at the time and date specified by the Committee. � Section 2. Annual Meetinp. The Annuai meeting shall be held in conjunction with the regularly scheduled meeting in February. Section 3. Special Meetinas. A special meeting may be cafled by the Chairperson or by any three (3) Committee members by written request filed with the Parks and Recreation Director who shall notify all members of the meeting at Ieast twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place, and purpose of the meeting and no other business shail be considered. Section 4. Quorum A majority of the Committee members shatl constitute a quorum, A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. 2 , � 1993 Bylaws Parks and Recreation Committee City of Rosemount Section 5. Governance of Meetinps The meetings of the Parks and Recreation Committee shall be governed by Robert's Rules of Order, provided that said rules shafl be construed liberally to afford the Parks and Recreation Committee flexibility in the conduct of its meetings. Section 6. Members must attend eight (8) of twelve (12) regular monthly meetings. Recommendation will be made to Council to remove a mernber frorn the committee if during the one (11 year period a mernbertsl has missed the fourth (4th) meeting, except under extenuating circumstances and with prior approval. Article VII. Manner of Votin4 The voting on all questions coming before the Parks and Recreation Committee shall b� by a call for yea and nay votes. Such votes shall be entered upon the minutes of such meeti�g. Article Vill. Puroose Section 1 . Give input to Director of Parks and Recreation in requests to City Cauncil fior appropriate Parks and Recreation staffing. Section 2. Appoint subcommittees as needed. Section 3. Evaluate budget priorities and various funding sources. Section 4. Act as a Liaison for community input to the Parks and Recreation Department and the City Council regarding the needs, wants, and ideas of the community. Section 5. Develop greater public awareness of the parks and what #he Parks and Recreation Department is and does. Section 6. Evaluate on an annual basis the Parks System Master Plan. Recommend future acquisition, development, and dedication using this plan as a guide. Section 7. Ensure a balanced recreation program: active and passive- individual and group. Section 8. Recommend and establish rules, regulations, and fees governing the use of parks and recreation facilities. 3 _ . . 1993 Bylaws Parks and Recreation Committee , City of Rosemount i_ _ . _.; _ Articie IX. Order of Business At the regular meetings of the Committee, the following shall be the order of business: 1. Call to Order 2. Additians to the Agenda 3. Appraval of Minutes 4. Discussion 5. Old Business � 6. New Business 7. Adjournment Article X. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Committee members only when a proposed amendment has been submitted in writing to all the Committee members two weeks prior to the meeting at which the amendment is to be considered. Article XI. Ap,proval of Bylaws These Bylaws and any amendments to them shall be subject to the apprava9 of the Rosemount City Council. Adopted: , 1993 at a regular meeting o# the Rosemount Parks and Recreation Committee. Chairperson ATTEST: Parks and Recreation Director Approved by the Rosemount City Council on , 1993 at a regular ' City Council meeting. Mayor ATTEST: City Clerk 4 ,;, . • I _ � • � � � � . � BYLAWS OF __�_ _ C1TY OF ROSEMOUNT PARK AND RECREATION COMM[TTEE � Article i. Name of Committee The name of the Committee shaH be the Park and Recreation Committee of the City of Rosemount, Minnesota. Article 11. Membershia The Park and Recreation Cornmittee shall consist of seven (7) members appointed in accordance with Ordinance Titte 2, Chapter 2 of the 1983 Code and Administrative Policy #AD-1. Articte Itl. Term of Membership Members shall be appointed to staggered terms of three {3) years. The term of a Park and Recreation Committee members shatl begin on February 1 of the year of the appointment. Upon fulfillment of a three (3} year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is mad� by the City Councii. Article IV. Officers Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Ghairperson shall be elected by the Committee members at the annual meeting. Sectian 2. Vacancies. Should the office of Chairperson or Vice Chairperson become vacant, the Committee shaU elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article V. Administrative Structure Section 1. Park and Recreation Director. The City of Rosernount shall employ a Park and Recreation Director who shall have generaF supervision over the administration of the business and affairs of the Committee, subject to the direction of the Committee. The Park and Recreation Director is also responsible for the preparation 1 ; _ . ',� , � : of the agenda and reviews of business matters to be considered by #he Committee. The Park and Recreation Director shali.atso. serve as advisor to the Committee and shall perform ail other duties incident to his/her position. - Section 2. Recordin4 Secretarv. The City of Rosemount shaN empioy a Recording Secretary whose duties shatl include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approvai by the Committee. Article VI. Meetinas Section 1. Regular Meetinus. Regular meetings of the Park and Recreation Committes shall be heid at the time and date specified by the � Committee. Section 2. Annuai Meetinq. The Annual meeting shall be heid in conjunction with the regularfy scheduled meeting in February. Section 3. � Speciaf Meetinqs. A speciat meeting may be cailsd by the Chairperson or by any three (3) Committee members by written request filed with the Park and Recreation Director who shall notify alt members of the meeting at least twenty-four {24-) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. . Section 4. Quorum A majority of the Cammittee members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action � may be taken upan a vote of a majority in attendance. No voting shaU be done by proxy. ' Section 5. Governance of Meetinqs The meetings of the Park and Recreation Committee shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberaliy to afford the Park and Recreation Committee flexibility in the conduct of its meetings. Article Vtl. Manner of Votinq The voting on all questions coming before the Park and Recreation Committee shafl be by a call for yea and nay votes. Such votes shall be entered upon the minutes of such meeting. 2 • r. �I• .! . .. . � . . . .. . . . . . ' . � . . . . � . � Articte VIiL � Order of Business � At the regular meetings of the Committee,� the foliowing sha11 be the order of business: 1. CaU to Order 2. Additions to the Agenda 3. Appraval of Minutes 4. Discussion � 5. Old Business � 6. New Business 7. Adjournment Article IX. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Committee members only when the proposed amendment has been submitted in writing to ail the Committee members two weeks prior to the meeting at which the amendment is to be considered. Artic(e X, Aaaroval of Bylaws . • These Bylaws and any amendments to them shalt be subject to the approval of the Rosemount City CaunciL Adopted: , 1992 at a regular meeting of the Rosemount Park and Recreation Committee. Chairperson ATTEST: Park and Recreation Director Approved by the Rosemount City Council on , 1992 at�a regutar City Counci( meeting, ATTEST: Mayor City Clerk 3