HomeMy WebLinkAbout4.h. Donation Account Expenditure Approval - Parks & Recreation �` CZTY �F ROSEA�IOUNT
� EXECUTIVE SUMA4ARY �'OR ACTION
CZTY COUNCIL MEETING DATE: MAY 4, 1993
AGENDA ITEM: Donation Account Expenditure AGENDA SECTION:
for Equipment/Furntiure Consent
PREPARED BY: Lisa Jost AGENDA I���A � �
Assistant Director of Parks and Recreation � � ����
ATTAGHMENTS: APP EDy BY'
Donatian Revenue Worksheets ��--- �-�'
According to the donation policy, cauncil must approve expenditures from the
donation account. Please consider the transfer of $2, 112.86 for the purchase
of a 45' semi-trailer for the Haunted Woods Halloween Program. The total
amaunt of the purchase is $2,200.00. The balance of $87. 14 will be expended
from the Special Programs Halloween Account �101-45100-01-315.3.
The trailer wi.ii �e used to store Halloween prop�. The trailer would enable
fewer trips to be made to and from the starage area. Thus, it decreases the
amount of staff and volunteer time in transporting and storage of props.
The Council is requested at this time to authorize the transfer of dollars
from our donation accour�t ,�101-36230-00-000 to the operation account of our
department ,#101-45100-01-315.3.
We are also requesting the transfer of $1,750.00 far the purchase of a
tables, chairs, cleaning and operating supplies for Jaycee shelter. These
purchases would be expended from the Building Repair Supplies Account
�ioi—a5loo—oi—aa3.3.
The Council is requested at this time to authorize the tranafer of dollars
from our donation account �101-36230-00-000 to the operation account of our
department #101-45100-01-223.3 .
RECOMMENDED ACTION: Motion to approve the expenditure of $2,200.00
for the purchase of a semi-trailer; and $1,750.00 for the purchase of
tables, chairs, cleaning supplies and equipment for Jaycee Park; and to
approve the amendments to the budgets as given on the attached donation
revenue work sheets.
COUNCIL ACTION:
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���_ DONATIO�I l�EVENiTS WORASBEFT
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��' �. ' RECEIPT�OF DONATION
Donation Received on: � -� �. , ����
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Amaunt Received: $ �
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Receipt � �or ponation:�-� '
Purpose of Donation: �
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Account � for ponation: -. �b I.�c.��Q�
(Must be Liability � assiqned for each indivs,aual Department) �
EXPENDITURE OF DONATION
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Amount to be Spent: $ o`��;�a •� � �
' To be Spent from Acct �z �p�-c.j��..,.d 1_ 3i�r",'�
(Must be Expenditure # corresponding to individual Depa=tment)
Purpose of Expenditure: 1��� ��.�z-r,�-� k�.�2� ���,..�„��. ' .- . .
AMENDMENT OF BIIDGETS
.... Amend Donation Revenue Acct �101-36230-00-000: $_� �'�a,�_
Amend Expenditure Acct #Ip�-;{�c�-p l - 3 j s',� ; $�l i a,8�v
' (The two dollar amounts should be the same)
,.
GENERAL JOURNAL E1�I'.�RY TO ADJIIST DQNATIt1N LZABILITY #
Debit: _ lbl- a�a�3.y (Donation Liability �) $ o?��ta�g'(� .
Credit: 101-36230-00-000 $ a j (�_�,�
C=edit: 101-29300 $� r� ,�n��
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Journal entxy �to reduce deferred donation revenue and increase
donation revenue to actual per council action on_ �j �-��-�.�
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