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HomeMy WebLinkAbout6. Minutes of March 16, 1993 Work SessionROSEMOUNT PORT AUTHORITY PROCEEDINGS DRAFT WORK SESSION MARCH 16, 1993 Pursuant to due call and notice thereof a work session of the Rosemount Port Authority was duly held on March 16, 1993 at 5:30 p.m. in the Council Chambers of City Hall, 2875 - 145th Street West. Chairperson Dunn called the meeting to order with Commissioners Carroll, Anderson, Wippermann, Dunn, McMenomy, and Edwards present. Commissioner Sinnwell was absent. Also present were Executive Director Jilk, Economic Development Coordinator Miller, Public Works Director Wasmund, and City Attorney Mike Miles. Executive Director Jilk requested that an Armory/Community Center Project Update be added to the agenda and discussed after 5.E. MOTION by Edwards to approve the March 2, 1993 minutes as printed. SECOND by Carroll. Ayes: 6. Nays: 0. Economic Development Coordinator Miller reviewed the demolition bid documents for the removal of the buildings on the Community Center/Armory site. Commissioners questioned whether a couple of the pole buildings could be taken down and moved to a location for city use. Public Works Director Wasmund advised that significant money would be needed to move the buildings to another site. City Attorney Miles voiced a concern that asbestos removal was not addressed in the specifications. Consensus was reached to include a section to cover asbestos removal. Discussion continued regarding a completion deadline and whether to include an incentive clause for early completion. Consensus was reached to move the June 1st completion deadline back one week to May 24th and not include an incentive or penalty clause. Commissioner Edwards suggested that staff be given, by motion, authority to publish the required notices, award the bid, and administer the contract including changes in the contract price as authorized by staff up to 10 percent of the bid price. After Board discussion, MOTION by Edwards to approve the bid documents (as amended) and to direct the Port Authority staff to publish the required notices. SECOND by Anderson. Commissioner Sinnwell took his chair at 5:55 p.m. Commissioner Sinnwell requested that discussion continue in regard to the Excavation and Grading section of the bid document. He suggested that bringing in fill, grading, and compacting the area after demolition was an unnecessary cost because the area would be excavated again at a later time. Public Works Director Wasmund advised that this section was included to make sure that positive site drainage was maintained. Commissioner Sinnwell agreed that some grading of the site was needed and suggested that the section be re -written to emphasize that fill not be brought in. Staff agreed to amend the section. Ayes: Carroll, Anderson, Wippermann, Dunn, McMenomy, Edwards, Sinnwell. Nays; 0. Mr. Jim White, of White Funeral Home, was introduced by Economic Development Coordinator Miller. Mr. White and representatives advising him on the project were present to address the Board regarding their proposal E PORT AUTHORITY PROCEEDINGS WORK SESSION DRAFT MARCH 16, 1993 °windfall°<coming from the County. He advised that there are some minor errors in calculations but that the majority of the discrepancy was the result of payments made to the Dakota County HRA. Commissioner McMenomy questioned whether interest could be charged and collected on the money that the county owed the City. MOTION by Dunn to adjourn. SECOND by Edwards. Ayes: 7. Nays: 0. Meeting adjourned at 7:30 p.m. Respectfully submitted, Deborah Widstrom Recording Secretary 3