HomeMy WebLinkAbout7.b. Chamber of Commerce Report / Response s . �
CITY OF ROSEMOUNT
EXLCIITIVE S'OMMARY FOR ACTION
PORT AUTHORITY MEETING DATE: MAY � 1993
AGENDA ITRyl: CFi��MBER OF CONIMERCE - ITEMS FOR AG�iDA SECTION:
COOPERATIVE PROGRAMS NEW BUSINESS
PREPARED BY: STEPHAN JILK, CITY ADMINISTR.ATOR AGENDA N4.
ATTACE�lENTS: MEMO Ap -
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The Rosemount Area Chamber af Commerce has been working with it� membership
to develop a consensus building on major issues that they, as a business
community, see are vital to them, their success and development.
On April 6, 1993 the Chamber held its first "Business Forum" to bring the
business community together to discuss these issues, list them and develop
a program to continue their efforts.
Out of that eting came a cons sus on three ma.jor areas to work on. 1)
government, �` community, and ) business issues.
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In the area of government the following were listed as items to address;
bureaucracy, accountability, trust, priority of budget items, user
friendly, and communication.
In an attempt to build on the existing relationship between city government
and the Rosemount Business Community and to address some of the areas
listed, the Chamber has suggested a �'one stop shop" for businesses as they
work with City Hall.
Attached find a memo as to my recommendations as to how to implement such a
concept with the limited resources we have available.
RECOI�+�lENDSD ACTION: Motion to .support the concept of a "One Stop Shop°
for businesses relating to city government in Rosemount as outlined
in the City Administrator's memo of April 30, 1993 .
PORT AIITHORITY ACTIONr
Y - y
T0: Mayor McMenomy
City Council' Members �-
Chairperson Ed Dunn . - ' - " ` . . "'� .
Port Authority Members � � �
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FROM: Stephan Jilk, City Admini,s� r� o �
DATE: April 30, 1993
RE: "One Stop" Service Idea
In an effort to improve on the communication and cooperation
between the City of Rosemount and the Rosemount Business
Community and to create even greater opportunities to build on
the relationship already in place, I believe there are several
ideas we can consider. These ideas, if put in place, wi11 not
only help develop the idea of °one stop" service for businesses
but will help in other ways to build on our communication with
our business community.
It is extremely important that as we move forward with
implementation of these ideas that doing so, even if� successful,
will not result in developing a utopia for our business
community. The ideas presented here are meant to provide methods
of improving our unde�rstanding of issues of importance to the
business community; ways city government can assist businesses,
where appropriate, to stay in Rosemount, expand when desirous to
do so, and to ma.intain an open line of communication in the
process.
I would recommend the following:
1. Position Development. Designate John Miller, our Economic
Development Coordinator, as the contact person for all
communication between the business community and the City in
matters of governmental relations. John was hired and the
position established to deal with all ecanomic development
issues and to act as staff support to the Port Authority.
In this capacity he is already working with the Chamber of
Commerce, the Star City Committee, the Government Action
Committee, the Dakota County Private Industry Council -
Economic Development Marketing Committee, the Downtown
Scoping Committee, and as staff support to the Port
Authority.
I believe what needs to be done is to develop the position
even more into a focal point for business and government
relations. How can this be done? To start with, the
position title could be revised to Economic Development/
Business Relations Coordinator. This wi11 go a long way in
indicating the City� s understanding of the need for this
relationship.
John already attends many meetings of the Chamber but this
will be increased so that any events that pertain to the
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Chamber and gavernment John will attend and be recognized as
the point-person -to communicate wsth on "business" issues�
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John can also carry inforn�a.tion back to the Chamber on �
projects and issues relating to the busin.ess community that
the city is considering or working on so that he can bring
feedback to City Staff, City Council and the Port Authority.
2 . Project Coordination. It is important to local businesses,
especially the sma.11er ones who have only an occasional
issue to deal with the City on, to have someone "guide" them
through a building permit, sign permit, or zoning change.
As these projects come up John will be the initial contact
person and then "monitor" the progress of these projects
through to insur.e the local business person is being dealt
with in a proper manner and the issue is being resolved -
maybe not always to the satisfaction of the applicant but so
that decisions are made and communication is maintained.
This "monitoring" is different from "hand holding" in that
John's responsibility won't be to handle or take care of
every case that comes through Cit�r Hall. His job won' t be
to take the responsibility or work of the applicant in, say
applying for a building pennit and supplying the right
information. It will be to "monitor" the progress, help
educate the first time applicants as to a specific process
and then monitor, overall, how business needs are being met.
For instance, if sign permits are difficult to process, why?
What can be done to improve on the process?
If a lot of sign permits are being turned down, should the
ordinance be changed? The City wouid work with the business
community.
Are there ways ordinances can be changed to alleviate
bureaucratic red tape? The City could .help develop� a
process to do this.
John should not be seen as an advocate for business but as
the communication link between the business community and
local government.
3 . City Staff. John will monitor, through information
gathering at staff level, the °business" projects being
worked on, or considered, by the Planning and Building
Departments to develop a "data base" of in.forma.tion
regarding "business development" projects. This will helg
John get a handle on what activity there is and help him
monitor what kinds of activity there is to develop a better
sense of how to help local business.
4. Business Retention Procrram. Along with the Star City
Program, this program should be retained and utilized. to
continue a opportunity for businesses to relate their
concerns and issues to the City as to the problems they
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face, how the City can be of assistance in maintaining the
business presenc� in the community so that we will not on],y
keep the businesses we have but also help ' tYiem�e�and if '� :
feasible. John has to have the assistance of the Star City
Committee to rurr this program as it requires field visits
with businesses on an annual basis and the accumulation,
dissemination and processing of lot information. It can
successfully be used to target problem areas and areas of
opportunity.
5 . Business/Government Information Forums . I would suggest
that we take the recommendation of the Chamber and cause the
development of several "For Business Forums" . These
informational forums, put on by City Staff through the
coordination of John Miller, would provide opportunities for
the business community to learn more about how we do our
business in the areas of planning, zoning, building
inspection and public safety.
City Staff from these departments could provide information
presentations to explain what our regulations are, what
processes to follow and how our budgeting restricts, in many
cases our opportunity to develop even greater support for
services.
These forums could also be used to gather feedback from the
business community as to suggested changes in ordinances and
ideas as to how a °process�' could be improved.
Understanding one anoth�r and the issues we deal with can be a
major step in our working toward better relations.
Can all of this be done without additional staff? I would
suggest not likely. John is attempting to involve himself in all
of these areas now while developing projects for the Port
Authority. .
Building and maintaining a strong link of communication with the
entire business community is not a one hour a week task. The
combination of those ideas I have proposed here and the ongoing
project coordination John has will be more than one person can
handle even if John calls on and gets the cooperation of
volunteers through the Chamber, Star City, etc.
I would recommend that we begin this effort in 1993, monitor the
additional time and efforts needed and consider additional
staffing in the 1994 budget if the programs are successful and
. they require additional staff and support is there for budget
purposes.
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CITY OF ROSEMOUNT
PORT AUTHORITY
REGULAR MEETING
A G E N D A
May 3 , 1993
5 :30 p.m.
1. CALL TO ORDER
2 . ADDITIONS/CORRECTIONS TO THE AGENDA
3 . BILLS AND COMMUNICATIONS
A. Chase and Brackett
B. Northern Dakota County Chamber of Commerce
C. Southam Business Communications USA Inc.
D. Lindquist and Vennum
4 . CONSIDERATION OF MINUTES FROM APRIL 6, 1993 CLOSED EXECUTIVE
SESSION MINUTES
5 . CONSIDERATION OF MINUTES FROM APRIL 20, 1993 WORK SESSION
MINUTES
6 . OLD BUSINESS
A. Redraft of Port Authority Bylaws (from Table of
April 20)
' B. Discussion of Scott Rynerson Correspondence to Port
Authority
7. NEW BUSINESS
A. Consideration of Request for Proposal for Motel
Development
B. Chamber of Commerce Report/Response
8 . CHAIRPERSON'S REPORT
9 . EXECUTIVE DIRECTOR' S REPORT
10 . ADJOURNMENT
ROSEMOUNT PORT AUTHORITY PROCEEDINGS
CLOSED SESSION blEETING
APRIL 6, 1993
Pursuant to due call and notice thereof the Closed Session meeting of
the Rosemount Port Authority was duly held on Tuesday, April 6, 1993
at 5 :40 p.m. in the Council Lounge of the City Hall, 2875 145th
Street West.
Chairperson Dunn called the meeting to order. The purpose of the
meeting was to discuss client/attorney privileged information on and
to obtain information about the purchase of the Repairs, Inc. site.
Port Authority Commissioners present were Carroll, Anderson,
Wippermann, Dunn, McMenomy, Edwards and Sinnwell. Staff present
included Economic Development Coordinator John Miller, City
Administrator Stephan Jilk, Recording Secretary Jentink, and Port
Authority Counsel, David Allgeyer.
Attorney Allgeyer clarified that client confidentiality was to be
maintained for all information forth coming during the session.
Discussion ensued regarding the resolve to getting agreement from the
current tenants of the Repairs, Inc. site to move, what payments
would be made, who should pay for the subleasors of the site, what
notice should be implied and what "relocate° would mean in the
agreement.
The Board discussed a possible resolution to this and this would be
that the Rosemount Port Authority will enter into an agreement with
Repairs, Inc. as we know it, pursuant to paragraph two of the March
19 , 1993 Agreement, requiring any lease to be at least one year,
having relocation within the corporate city limits of Rosemount and
meeting all city codes, and responding within a five day period.
MOTION by Dunn to adjourn to the regular meeting. SECOND by
Sinnwell . Ayes: 7. Nays: 0 . The meeting was adjourned at 6 : 10
p.m.
Respectfully submitted,
Linda Jentink
Recording Secretary
ROSEMOUNT PORT AUTHORITY PROC�$DINGS
WORK SESSION
APRIL 20, 1993
Pursuant to due call and notice thereof a work session of the Rosemount
Port Authority was duly held on Tuesday, April 20, 1993 at 5 :30 p.m. in the
Council Chambers of City Hall, 2875 - 145th Street West.
Chairperson Dunn called the meeting to order with Commissioners Carroll,
Wippermann, Dunn, Edwards, and Sinnwell present. Commissioners Anderson
and McMenomy were absent . Staff present included Executive Director Ji1k
and Economic Development Coordinator Miller.
Additions to the agenda were made as follows: 5 . (G) Project Update, 5 . (F)
Letter from Scott Rynerson, Parks & Recreation Committee, and 4 . (B) Armory
Site Businesses Relocation/Purchase.
MOTION by Sinnwell to approve the agenda as amended. SECOND by Carroll .
Ayes: 5 . Nays : 0 .
MOTION by Edwards to approve the April 6, 1993 regular meeting minutes as
printed. SECOND by Sinnwell . Ayes: 5 . Nays: 0.
Economic Development Coordinator Miller reviewed the armory site dernolition
bids received on April 13, 1993 . Commissioners voiced concerns that the
lowest bid from R. J. Valek Construction in the amount of $6, 121 was only
about half of the next lowest bid and there were concerns that the
contractor would not perform. Discussion ensued regarding the absence of a
performance bond in the specifications. City Attorney Miles advised that a
breach of contract could be pursued if the contractor did not perform to
specifications. Economic Development Coordinator Miller was directed to
check the references of R. J. Valek Construction.
Commissioner McMenomy took his chair at 5 :40 p.m.
MOTION by Dunn to approve the bid of R. J. Valek Construction of $6, 121. 00
for demolition at the armory site as outlined in the demolition
specifications, subject to satisfactory reference checks. If R. J. Valek' s
references are not satisfactory, approval to accept the second lowest
bidder, Wickenhauser Excavating with a bid of $12, 800 . 00, after
satisfactory reference checks . SECOND by Wippermann. Ayes: Dunn,
Edwards, Sinnwell, Carroll, Wippermann. Nays: 0 . Abstain: McMenomy.
Economic Development Coordinator presented a memo from Conworth, Inc. to
the Port Authority regarding Ms. Wentworth' s recommendation to pay Reno' s
Pizza an immovable fixture payment of_ $9, 000 . Commissioners questioned why
some of the appliances could not be moved. Miller advised that it was not
a question of moving the equipment, but the fact that it was older
equipment that did not meet current health codes and could not be used in
their new location. Staff was directed to provide more complete
information on any further requests so that the commissioners have
justification for these expenses.
MOTION by Sinnwell to approve an immovable fixture payment to Reno' s Pizza
in the amount of $9, 000 . 00 contingent upon the Port Authority receiving
documentation showing the reasons the payment is necessary. SECOND by
Wippermann. Ayes: Edwards, Sinnwell, Carroll, Wippermann, Dunn. Nays:
McMenomy.
ROSEMOUNT PORT AUTHORITY PROCEEDINGS
WORK SESSION
APRIL 20, 1993
Economic Development Coordinator Miller advised that the condemnation of
the four Armory properties had been approved by the court. Payment of the
appraised values of the properties are to be submitted to District Court
before May 1, 1993 and the city would gain control of the properties after
that time. Miller further advised that discussion should continue in an
executive closed session because of attorney/client privileged information
that he had received from �Lindquist and Vennum.
Consensus was reached to adjourn to a closed session after discussing
agenda item 5 . (A) Motel Ma.rket Feasibility Report.
Janene McBride from Chase Brackett was introduced to the Port Authority.
Ms. McBride answered questions regarding the draft copy of the Market
Overview of the Rosemount Lodging Market that was prepared by Chase
Brackett to analyze the development of a motel facility in Rosemount.
Discussion followed whether the Rosemount market would support a motel and
whether the feasibility report, in its present form, was sufficient
information for a developer to decide on pursuing the project.
Commissioners debated that a final copy of the feasibility study should be
sent to other potential developers, besides the three developers that are
currently working with the Port Authority staff. Consensus was reached to
direct staff to provide a final copy of the feasibility report to the
developers that are currently working with staff and to any other
developers that staff feels may be interested in pursuing the project.
MOTION by Sinnwell to adjourn to an executive closed session to consider
attorney/client privileged information. SECOND by McMenomy. Ayes: 6 .
Nays: 0 . Meeting adjourned at 6 :26 p.m.
The meeting reconvened at 6:55 p.m.
MOTION by McMenomy to approve the payment of $100, 000 for the purchase of
the Tourdot property. SECOND by Sinnwell . Ayes: Sinnwell, Carroll,
Wippermann, Dunn, McMenomy, Edwards. Nays: 0 .
MOTION by McMenomy to approve the payment of $50, 000 for the purchase of
the Battaglia property. SECOND by Edwards. Ayes: Carroll, Wippermann,
Dunn, McMenomy, Edwards, Sinnwell . Nays: 0 .
MOTION by Carroll to agree to pay Mr. A1 Monk for moving expenses relating
to the moving of Mr. Monk' s personal property accounted for in the initial
inventory taken for the completion of recommendations by Conworth, Inc. for
the relocation of Mr. Monk' s business. SECOND by McMenomy. Ayes:
Wippermann, Dunn, McMenomy, Edwards, Sinnwell, Carroll . Nays: 0 .
MOTION by Sinnwell to deposit with District Court $165, 000 for the Monk
condemnation proceedings according to Minnesota statutes . SECOND by
Carroll . Ayes: Dunn, McMenomy, Edwards, Sinnwell, Carroll, Wippermann.
Nays. 0 .
Dave Simons of SEH updated the Port Authority on the progress of the
business park feasibility �study. Mr. Simons will present a final report to
the commissioners at their May 17 work session.
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ROSEMOUNT PORT AUT?30RITY P,ROCEEDINGS
WORR SESSION
APRIL 20, 1993
Commissioner Edwards requested that agenda item 5 . (F) Discussion of Project
Proposal Format be discussed at this time because of time constraints.
Commissioners agreed that a project proposal format was necessary and
agreed with the format as outlined by Commissioner Edwards and Mr. Miller� s
memo. Executive Director Jilk thanked Commissi�ner Edwards for finalizing
and fine tuning the format and felt that it was an excellent approach for
presenting projects to the Port Authority.
MOTION by Edwards to approve the Project Proposal Format as recommended in
John Miller� s memorandum of March 31, 1993 . SECOND by Sinnwell . Ayes:
McMenomy, Edwards, Sinnwell, Carroll, Wippermann, Dunn. Nays: 0 .
Economic Development Coordinator Miller introduced Mr. Tom Heiberg, the
Carlsons ' financial consultant for their proposed strip ma.11 . Mr. Heiberg
updated the Port Authority on the progress being made in regard to securing
a chain grocery supplier to anchor the mall . He advised that they had
received various reactions from several wholesalers, with one of those
actually completing a feasibility study. They have also had discussions
with Mr. Kirkey of Tom' s Super Value regarding the possibility of moving
his operation to the mall .� Mr Heiberg advised that they are hoping for an
opening in March, 1994 . Commissioners questioned whether financial
assistance was needed for the mall to become a reality and raised concerns
that it was getting late to be asking for any assistance if they were to
meet their opening deadline. Mr. Heiberg stated that if things continue to
progress as they are, a decision should be made within the next 30-45 days
and that they had allowed 60 days in their plan for gaining approval of any
assistance that may be needed. Mr. Tom Kirkey, owner of Tom' s Super Value,
declined comment at this time.
Economic Development Coordinator Miller presented to the Commissioners
letters from Ms. Eunice Petter and Mr. Charles Terry regarding their
interest in purchasing and renovating the Rosemount Mall . The letters
further requested that the Port Authority work with them in studying the
options for the authority to become involved in facilitating the
acquisition and renovations. Miller requested that the Port Authority give
staff general direction to work with tenants and potential buyers.
Redraft of Port Authority Bylaws (item 5 .E) was not discussed.
Commissioner Sinnwell requested that staff look at other sites, other than
the business park, for the potential location of Ringer Corporation in the
city. His concern is that• the business park will not be ready by the time
Ringer makes their decision to relocate.
The letter from Parks and Recreation committee member Scott Rynerson, added
to the agenda at the request of Commissioner Carroll, was not discussed.
MOTION by Edwards to adjourn. SECOND by McMenomy. Ayes: 6 . Nays: 0 .
Meeting adjourned at 7:30 p.m.
Respectfully submitted,
Deborah Widstrom
Recording Secretary
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CITY OF ROSEMOUNT
EXECUTIVE SUNIlKARY FOR ACTION
PORT AUTHORITY CONIMISSION MEETING DATE: MAY 3, 1993
AGENDA ITEbI: CONSIDERATION OF INVOICES AGENDA SECTION:
BILLS & COMMUNICATIONS
PREPARED BY: JOHN MILLER, AGEND���� � � �
ECONOMIC DEVELOPMENT COORDINATOR $
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ATTACI�iENTS: INVOICES APP OVED BYs
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The Port Authority has received the following invoices:
1. Chase Brackett, Inc. (motel market study) $3,470 . 00
2 . Northern Dakota Chamber of Commerce $ 8 . 00
(January Rosemount luncheon meeting)
3 . Southam Business Commun. USA, Inc. $ 33 .30
(advertisement for demolition bid)
4 . Lindquist and Vennum $8, 842 . 16
RECOb�lENDED ACTION: Motion to approve invoices as presented.
PORT AUTHORITY ACTION:
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East Main,Luverne,MN 56156)until biddei s bond shall include certified � Gymnasium,St.Francis,SD. should be directed to Keith Pashina at
10:00 a.m.on APRIL 19, 1993 and copy of the power of attorney. Instruchons to Bidders and Copies STS Consultants, Ltd. at 612/559-
then at said time and place publicly The nght to waive any informality of proposal forms,plans and specifi- 1900,or Cazlton Moore at 942-2552.
read aloud. in any bid and reject any or all bids�s cahons for use by contractors submit- Bids will be opened publicly by the
Copies of the Contract Documents reserved to the City Council. ting a bid,may be obtained from Sur- City Clerk and Intenm Executive
may be obtained at the office of Ulteig Dated this 18th day of March,1993 vey Management and Des�gn, Inc., Director in the Council Chambers in
Engineers, Inc. located at 5201 East William A.Bassett 2506 35th Ave.SW,Fargo,ND 58104 the City Hall on Tuesday,April 13,
River Road, Suite 308,Minneapolis, City Manager upon receipt of a$25.00 non-refund- 1993 at 11:00 A.M. The Economic
MN 55421, upon payment of$75.00 03-26/04-02 able fee. Development Authority reserves the
for each set. Payment will not be Each bid shall be accompanied by a right to reject any and all bids and to
refunded. separate envelope containing a bidders accept any bid deemed to be in the
Bids shall all be upon the basis of ITV SYSTEM BACKBONE bond m the sum of five percent(5%) best mterests of the Economic Devel-
cash payment for the work for a grit BIDS CLOSE APR 27 of[he full amount of the bid,executed opment Authority.
removal and screening facility to be Rochester MN by bidder as principal and by a surety "EOUAL OPPORTUNITY
added onto the existing control build- ADVERTISEMEN'T FOR BIDS - licensed to do busmess in South EMPLUYER"
ing along with associated work. REON. NO.023 1 0/3673 3 ACCT.ID Dakota,conditional that if the princi- Clinton E.Pires
The work on said improvements is O50$34. pal's bid be accepted and the contract Interim Executive Director
required to be started wrthin ten (10) Sealed Proposals for ITV System awarded to him,he will execute and 03-]9/03-26/04-02
calendaz days after the date specified Backbone atRochester University effect a contract in accordance with
in a notice to be given the Contractor Center,Rochester, Minnesota will be the terms of his bid and contractors MAINTENANCE GARAGE ROOF
by the Owner, and is required to be received by Division of Materials bond as required by law and the regu- BIDS CLOSE APR 6
completed by OCTOBER 15,1993. Management, State of Minnesota, lations and determmations of the gov- Wadena County MN
Each Bid must be accompanied by Room 112, State Administration erning board within ten days after NOTICE TO CONTj2ACTORS -
a separate envelope contammg the Building, Saint Paul, Minnesota notice of awazd. Sealed proposals for a new roofing
five (5) percent bid security in the 55155 until 3:00 pm on April 27,1993 A co y of the Contractor's license system for the Wadena County High-
form and as required in the Instruc- and will then be opened and publicly or certi�caCe of renewal thereof issued way Garage located at 221 Harry&
tions to Bidders. read aloud. by the Secretary of State shall be Rich Dr., Wadena, MN, will be
No bid will be read or considered Proposal Forms, Contract Docu- enclosed in the required bid bond accepted by the County Auditor at the
which does not fully comply with the ments, Plans and Specifications as envelope. Envelopes shall be identi- County Courthouse until 1:00 pm on
above provisions as to bond and the prepared by Electromc I�teriors Inc. fied as to contents and pro�ect. April 6, 1993. Bids will be publicly
Instructions to Bidders,and any defi- are on file m the Division of Materials All bidders must be licensed for the opened and read immediately there-
cient bid submitted will be resealed Mana�g ement, Room 112 Administra- highest amount of their bids, as pro- after.
and returned to the bidder immediate- tion Building, Saint Paul,Minnesota vided by Law,and no bid will be read A copy of the roofing system speci-
1y. and the following Builders or cons�dered which does not fully fications may be obtained at the office
The City specifically, in its sole Exchanges:Saint Paul and Minneapo- comply with the above provisions as of the County Eng�neer(218) 631-
opinion, reserves the nght to re'ect lis. F.W. Dodge and Construction to bond and licenses,and any deficient 3158. Each bid which totals over
any and all bids,waive any inegu�ari- Market Data. bid submitted will be resealed and $25.000.00 must be accompanied by a
ties or technicalities,make�udgements Copies of Proposal Forms, Plans returned to the bidder immediately. certified check or bid bond made
as to the bidders ability to successfully and Specifications for use by Contrac- All Tribal a�d TECRO rules and payable to the County of Wadena in
or satisfactorily complete the project, tors in submitting a bid may be regulations pertaining to this project an amount equal to 5%of the bid.
and accept the bid which the City obtained from Electronic Interiors shall be complied with. Information The County of Wade�a reserves the
believes to be in its best interests;all Inc.,40 Mackubin Street, Saint Paul, and these rules and regulations can be right to reject any or all bids, waive
without liability to the City to the Minnesota 55102 with a deposit of obtained by contacting the TECRO any irregulanhes and mformalities
maximum extent permitted by law. $25.00. Office at(605)747-2322. therein and further reserves the right
Dated this 22nd day of March, Each bid which totals over The St. Francis Indian School to awazd the Contract in the best inter-
1993. $I5,000.00 must be accompanied by a Boazd reserves the right to reject any ests of the County.
On behalf of the City of Luverne certified check made payable to the and all bids. 03-12/03-19/03-26
Lennis Arndt State of Minnesota, or a sureCy bond 03-26/04-02
Public Utilities Coordinator of a surety company duly authorized
(507)283-2388 to do busmess m the State of Min- BUILDING DEMOLITION EARTHWORK&SITE
03-26/04-02 nesota,in an amount equal to five per- BIDS CLOSE APR 13 IMPROVEMENTS
cent(5%)of the bid. St.Louis Park,MN BIDS CLOSE APR 7
DEMOLITION OF FUNERAL A pre-bid conference (walk- ADVERTISEMENT FOR BIDS - West Fargo,ND
HOME through) will be conducted at the FOR DEMOLITION OF THE OLD INVITATION TO BID - Sealed
BIDS CLOSE APR 6 Rochester University Center(Knutsen WILKINS PONTIAC BUILDING AT Bids for Earthwork and Site Improve-
Mankato,MN Construction Trailer) on April 8th, 5100 EXCELSIOR BOULEVARD, ments for Middle School Athletic
ADVERTISEMENT FOR BIDS - 1993 at 11:00 a.m.Attendance at this PROJECT NO.93-16. Fields,West Fargo School District No.
CITY PROJECT NO.90010. meeting is mandatory for all bidders. NOTICE IS HEREBY GIVEN that 6,West Fargo,North Dakota, will be
Sealed bids for DEMOLITION OF Division of the Economic Development Authority received by Board of Education,West
THE FORMER LANDKAMER Materials Management of St. Louis Park, Minnesota, will Fargo Public School District No. 6,
FUNERAL HOME, 118 SOUTH Departmentof receive sealed bids in the office of West Fargo,North Dakota until 4:00
SECOND STREET, MANKATO, Administration Public Works in the City Hall until P.M.,Apn1 7,1993.
MINNESOTA will be received by the 03-26 11:00 a.m.,Tuesday,April 13, 1993, Bids must be delivered before the
City of Mankato, 202 East Jackson for demolition of the ex�sting building time and date indicated above to Mr.
Street,Mankato,Minnesota,56001 by DEMOLITION/REMOVAL OF and landscape grading at 5100 Excel- Marvin Leidal, Superintendent,West
mail orpersonal delivery at the ofF'ice BUILDING sior Boulevazd,formally occupied by Fargo Public Schools,207 West Main,
of the City Clerk until 2:00 P.M.ON BIDS CLOSE APR 13 Wilkins Pontiaa The work to be con- West Fargo,North Dakota,58078 or
APRIL 6, 1993, at which time and Rosemount MN tracted is for the demolition of the they may be del�vered to the Board
date the bids will be opened and read ADVERTiSEMEN=I'FOR BIDS - existing building, disposal of all Room at the same address where they
aload. DEMOL[T[ON CONTRACT. debris, and regrading and reseeding will be publicly opened and read
The Bidder shall submit the pro- NOTICE is hereby given that sealed the site. All hazazdous matenals wiR aloud.
posal on the forms provided by the bids will be received by the Rose- be removed as part of a separate con- All Bids shall be in accordance
City.All blank spaces m the proposal mount Port Authority unitl 2:00 p.m., tract. with Biddi�g Documents prepared by
shall be filled in cleazly and correctly Thursday,April 13, 1993 at the Rose- The Contractor shall supply or Yeater Hennings Ruff Shultz Rokke
with ink or typewriter. The proposal mount City I3a11, at which time they obtain all]abor,transportation,materi- Architects, Ltd., 62] Ninth Street
shall be signed with ink by the indi- will be publicly opened and read als,equipment, tooIs, signage, per- South,Fazgo,North Dakota 58103.
vidual,members of the partnership,or aloud, for the furnishing of all labor mits, and project documentahon neo- Bidding Documents may be exam-
by one or more oft7cers of the corpo- and materials for a demolition con- essary for the entire and proper com- ined at the following locations until
rahon making the proposal. tract. pletion of the work. Bid opening time: Offices of School
Drawings,spec�5cahons,and other The general scope of work involves All bids shall be on the proposai Supenntendent and ArehitecYs Moor-
contract documents prepared by I&S the demolition and removal of three form supplied by the Economic head, Minnesota office at 420 Main
Engineers, Incorporated may be commercial metal buildings and one Development Authority and shall be Avenue. North Dakota Builder's
obtained at the oft`ice of the City Engi- wood-frame b�ilding at sites owned in accordance with specifications on Exchanges in Fargo,Bismarck,Grand
neer,uQon deposit of$25.00 tor each by the Rosemount Port Authority. file in the office of the Director of Forks.F.W.Dodge and Construction
set.This deposrt will be refunded if Bid forms and contract specifica- Public Works, copies of which are Bulletin Plan Rooms, Mmneapolis,
the bid documents are returned in tions may be seen and obtained from available in the City Hall,5005 Min- Minnesota.
good condition either before the bid the City of Rosemount by contracting netonka Boulevard, St. Louis Park, They will be microfilmed by
opemng,or within 15 days afrer sub- the City Clerk's office,2875 - 145th Minnesota, ugon deposit of Twenty Dodge/SCAN,Minneapolis,Minneso-
mrttal of a bona fide bid. PLEASE Street West, Rosemount,MN 55068, Five Dollazs(�25.00),said deposit to ta.
INCLUDE YOUR COMPANY (612)423-4411. be refunded to bona fide bidders upon Bidding Documents may be
NAME, ADDRESS, TELEPHONE Susan M.Walsh return of documents in good condition obtained by prime Bidders from
NUMBER AND FAX NUMBER. City Clerk no later than April 23,1993.A pre-bid Architect. $25.00 plan deposit,
All bids shall be sealed in an Rosemount,MN conference is scheduled for Monday, payable to Yeater Henning s Ruff
opaque envelope upon which shall be 03-26 April 5, 1993 at 10:00 A.M., at S1OO Shultz Rokke Architects, Ltd., is
plainly marked "BID ON CITY OF Excelsior Boulevard, St. Louis Park, required for one set of Bidding Docu-
MANKATO PROJECT NO. 90010" ASBESTOS REMOVAL Minnesota,formerly the Wilkins Pon- ments.Full deposit will be remrned to
and the name of the bidder.IF A BID BIDS CLOSE APR 29 tiac building. those subm�tting a legal Base Bid pro-
IS TO BE MAILED TO THE CITY St.Francis,SD No bids shall be considered unless viding complete set as issued,includ-
CLERK, THE BID ENVELOPE LEGAL NOTICE-ADVERTISE- accom�anied by a cash deposit, ing Addenda,is received by the Archi-
SHALL BE SEALED IN A REGU- MENT FOR BIDS: Sealed bids will cashiers check,bid bond or certified tect w�thm fourteen days of the Bid
LAR MAILING ENVELOPE. be received at the Administration check payable to the City Treasurer opening Full deposit w�ll be returned
The City Council reserves the right Office,St.Francis Indian School,Box for not less than five percent(5%)of to Nonbidders provided complete set
to hold and consider all bids for 45 155,St.Francis,SD 57572 until 1:30 the net price bid. as issued is received by Architect
days afrer the date of the bid opening. P.M., April 29, 1993, at which time Bids should be directed to the seven days prior to the Bid opening.
B�ds shall be accompanied by a they will be publicly opened and read Interim Executive Director, securely No plan deposit will be returned �f
cashier's check,bidder's bond,or cer- aloud,for services required ro remove sealed and endorsed upon the outside these cond�tions are not met.
tified check payable to the City of designated asbestos contaming ther- wrapper with a brief statement as to Partial sets of Bidding Documents
Mankato for not less than five percent mal system insulation and floor tile the work for which the bid is made. may be obtained from Architect only
(5%)of the amount of such bid. A from the St. Francis Indian School Questions pertaining to this project if specific sheet and secrion numbers
3g CONSTRUCTION BULLETIN
� � - � ' �
ly shown above,ConVactor bid prop- Minnesota 55155, until 2:30 P.M. on • for each Specifica[ion sheeL No
soals will be opened and publicly read 04/19/93 and will then be opened and refund will be made for partial sets of FURNISH/DELIVER FUEL
aloud. publicly read aloud.A mandatory pre- Bidding Documents. Completeness TANKS
C.The Project consists of the con- bid meeCing and tour will be held at and adequacy of the list of documents BIDS CLOSE APR 12
struction for the reroofing of portions 10:00 a.m.on April 6,1993 at the pro- requested shall be the responsibility of Itasca County,MN
of the existing Hennepin Technical ject site.All Contractors must be pre- person making the request.Addenda NOTICE TO SUPPLIERS -BIDS
College Eden Prairie Campus facility sent at this time in order to answer any will not be submitted to those receiv- RE�UESTED FOR: Furnishin�g and
and will include,but not be limited to questions which may arise.Only Con- ing partial sets of Bidding Documents. Delivery Concrete Fire-Resistive
the following: Existing roofing mem- tractors who attend this tour w�ll be Sids shall be accomPamed by certi- Aboveground Fuel Storage Tanks.
brane, insulation and sheet metal allowed to bid on this project. fied check or bid bond in the amount Sealed Bids will be rece�ved at the
demolition;replacement of wet insula- Proposal Forms, Contract Docu- equal to 5%of the highest amount of Office of the County Auditor of Itasca
tion; new roof msulations and roof inents, Plans and Specifications as the Bids as a guarantee that the Bidder County, 123 N.E.4th Street, Grand
membranes; azchitectural sheet metal prepared by the State of Minnesota, will, within ten days after Notice of Rapids, Minnesota 55744-2600,until
and associated incidental mechanical Division of State Buildi❑g Constrac- Award, enter into a Contract with 1:OD P.M.on Monday,April]2,]993,
and electrical work. tion are on file in the Division of Owner in accordance with the terms for fumishing and delivering four(4)
D. This Project shall be subject to Materials Management, Room 112 of the Bids and these Bidding Docu- 2,000 gallon concrete fire-resist�ve
theFollowingprocedures: Administration Building, St. Paui, ments. aboveground fuel storage tanks with
1.The award will be made to the Minnesota and the followmg Builders Bid security shall be made payable appurtenances.
lowest responsible Contractor Bidder Exchanges:St.Paul and Mmneapolis, to Independent School District#544, Locauons: County Highway
who conforms with the language of F.W.Dodge and Construction Market Fergus Falls,Minnesota. Garages at Deer River,Salsam,Warba
the Specifications, terms of delivery, Data. Bid securiry of the two lowest Bid- and Jess Harry
and any other conditions imposed Copies of Proposal Forms, Plans ders will be retained until Contract has Major Quantities of Work:Furnish,
herein. and Specificauons for use by Contrac- been awarded and executed, but not ceRify and deliver four(4)tank units
1.02 PRE BID CONF'ERENCE tors in submitting a bid may be longer than 30 days. meeung MnDOT Specification dated
A. A Pre-Bid Conference will be obtained from the Division of Materi- The Owner reserves the right to July 22,1991.
held at Hennepin Technical College, als Management without deposit. reject any or all Bids and to waive Specifications and proposals may
Eden Prairie Campus, 9200 Flymg Each bid which totals over in�ormalities therem. be obtained at the OfFice of the Itasca
Cloud Drive,Eden Prairie,Minnesota $15,000.00 must be accompanied by a FOR THE OWNER: Independent County Highway Engineer.
55344 on Tuesday,March 30,1993,at certified check made payable to the School District#544, Fergus Falls, All sealed bids must mclude a cer-
3:00 P.M.The Engineer,Owner Rep- State of Minnesota,or a surety bond Minnesota tified check or bid bond payable to the
resentatives, and other consultants as of a surety company duly authorized BY:Douglas Koch Itasca County Treasurer£or an amount
required will review the bidding pro- to do busmess m the State of Min- Clerk of at least 5%of the bid.
cedures, Bidding Documents and nesota,in an amount equal to five per- 03-19/03-26 The County Board of Commission-
other conditions w�th interested Bid- cent(5%)ofthe bid. ers reserves the right to accept or
ders and answer questions. All inter- DTVISION OF ELEVATOR ADDNS/REMODEL- reject any or all bids and to waive any
ested bidders are encouraged to attend MATERIALS MANAGEMENT ING defects therein.
due to the Project coordination DEPARTMEN'I'OF BIDS CLOSE APR 21 Dated:Mazch 19,1993
requirements. ADMINISTRATION International Falls MN Robert Zuehlke
1.03 BIDDING DOCUMENTS 03-26 INVITATION TO B'IDDERS - Itasca County Auditor
A. Bidding Documents for this PROJECT: INTERNATIONAL Courthouse
construction work as prepared by 1993 REROOFING WORK FALLS CITY HALL/LIBRARY, Grand Rapids,MN 55744-2600
INSPEC,INC.may be exarruned afrer BIDS CLOSE APR 6 ELEVATOR ADDITIONS & G.LeRoy Engstrom,Jr.
March 22, 1993, at the Division of Fergus Falls,MN REMODELING, 601 Third Street, Itasca County Highway Engineer
Materials Management, Room 112 INVITATION TO BID - Sealed Internationa1Fa11s,Minnesota56649. Courthouse
State Administration Building, 50 Bids for 1993 Reroofing Work at Fer- Notice is hereby given that sealed Grand Rapids,MN 55744-2600
Sherbume Aven�e,St.Paul,Minneso- gus Falls Schools,Fergus Falls,Min- bids for the Construchon work for the 03-26/04-02
ta;atthe Hennepin Technical College; nesota, will be received by Board of International Falls City Hall/Library
at the office of the Engmeer,and the Education,Independent School Dis- Elevator Additions & Remodeling
following: Construction Mazket Data, trict#544, Fergus Falls, Minnesota, will be received at the International RADIO TOWER PAINTING
8401 73rd Avenue North, Suite 82, until 2:00 PM, Thursday, April 6, Falls City Hall. BIDS CLOSE APR 1
Brooklyn Park,MN 55428,(612)537- 1993. BID DATE: Apri]21, 1993;BID KimbalWirgmia MN
7730;Dodge Reports/SCAN, 7600 Bids must be delivered before the TIME: 12:10 PM local t�me. ADVERTISEMENT�'OR BIDS -
Pazklawn Avenue, Suite 352,Edina, time and date indicated above to Mc At which time they will be opened REQN.NO. 79000-33485 ACCT.ID
MN 55435, (612) 831-5700; Min- P.Wayne Pastir,Director of Adminis- publicly and read aloud. Any bid 675b45.
neapolis Builders Exchange, 1123 tration, Inde endent School District rece�ved after this time will be Sealed Proposals for RADIO
Glenwood Avenue, Minneapolis,MN #544, FFRT� Campus, East Drive, returned unopened. TOWER PAINTING AT KIMBALL
55404, (612) 337-9600; St. Paul Building 33,Fergus Falls,MN 56537, All bids must be prepared on the AND VIRGINIA MIDWAY will be
Builders Exchange, 445 Farrington or they may be delivered to the Boazd form provided by the Architect and received by the Division of Materials
Street, St. Paul, MN 55103, (612) Room at the same address where they submitted in accordance with the ManagemenC, State of Minnesota,
224-7545; National Association of will be publicly opened and read Instructions To Bidders (Section Room 112, State Administration
Minority Contractors of Minnesota aloud. 00500). Bids are to be addressed to Building,50 Sherburne,St.Paul,Min-
(NAMC), 1121 Glenwood Avenue Single Base bid will be received for the Office of the Clerk,City of Inter- nesota 55155, until 2:30 PM ON
North,Minneapolis,MN 55405(612) all Work. national Falls,at the aforesaid address APRIL 1, 1993 and will then be
374-5129 All Bids shall be in accordance and are to be in a sealed opaque enve- opened and publicly read aloud.
B.Prospective bidders and interest- with Bidding Documents prepazed by lope conspicuously mazked on the out- Proposal Forms, Contract Docu-
ed parties may receive complete sets Yeater Hennings Ruff Shultz Rokke side idenhFymg the pro�ect name. ments, Plans and Specifications as
only of the B�dding Documents,from Architects,Ltd. 420 Main Avenue, Plans, Specificatio�s and Proposal prepared by the State of Minnesota,
the Engmeer, upon the deposit of P.O. Box 818, Moorhead,Minnesota forms as prepared by Architectural Div�sion ot State Building Construc-
$50.00 per complete set made payable 56560. Resources, inc., 704 East Howard tion are on file in the Division of
to the Engineer. Deposit(s) will be Bidding Documents may be exam- Street,Hibbing Minnesota 55746,are Materials Management, Room 112
returned to all Bidders who submit ined at the following locations until available at the Architect's Office Administration Building, 50 Sher-
bona fide bids and return complete Bid opening[ime: Offices of Owner upon a deposit of$50.00 which will burne Ave., St. Paul, Minnesota and
Bidding Documents to the Engineer, and Architect. Minnesota Builder's be refunded only to contractors who the following Builders Exchanges:St.
in clean and usable condition within Exchanges in Minneapolis and St. submit bids and return same within Paul and Minneapolis, F. W. Dodge.
fifteen(15)days after the Bid Open- Paul. North Dakota Builder's ten working days of bid date.Plans Construction Market Data And
ing. Exchanges in Fargo and Grand Forks. and Specifications may be reviewed at National Association of Minority
C. Prospective Bidders requesting South Dakota Builder's Exchanges in the Offices of the Architect, the Contractors in Minnesota.
that Biddmg Documents (complete Sioux Falls. F. W. Dodge and Con- Owner,and at the Builders Exchanges Copies of Proposal Forms, Plans
sets only)be mailed to them, may struction Bulletin Plan Rooms, Min- in Duluth, Hibbing,Minneapolis, St. and Specificahons for use by Contrac-
send a separate non-refundable pay- neapolis,Minnesota. Paul, Minnesota; the Dodge Plan tors in submitting a bid may be
ment(check made out to the Engi- They will be microfilmed by Room and Construction Bulletin in obtained from the Division of Materi-
neer)of$10.00 per set for handlin�g Dodge/SCAN,Minneapolis,Minneso- Minneapolis,Minnesota. als Management without deposit.Con-
and postage(in add�tion to the$50.00 ta. Each bid must be accompanied by tact Millie Heinz, phone no. (612)
deposit)to the Attention of INSPEC, Bidding Documents ma be a ceRified check, cashier's check,or 297-1077.
INC 5801 Duluth Street,Minneapo- obtained by prime Bidders and�25.00 bidder's bond in the amount of five Each bid which totals over
lis,Minnesota 55422. Such deposits plan deposit,payable to Yeater Hen- percent(5%)of the bid,payable to the $15,000.00 must be accompanied by a
and payments may be sent prior to mngs Ruff Shultz Rokke Architects, owner, as provided in t7�e specifica- cerUfied check made payable to the
April 6, 1993.Documents wi1I be sent Ltd.,is requued for one set of Bidding tions, said check and the amount State of Minnesota, or a surety bond
to STREET ADDRESSES(NO P.O.'s) Documents. Full deposit will be thereof or the amount of the bidder's of a surety company duly authorized
ONLY VIA UPS. returned to those submitting a legal bond to be forfeited as liquidated to do business m tlie State of Min-
03-26 Base Bid providing complete set as damages if the bidder furnishing the nesota,in an amount equal to five per-
issued,including Addenda,is received same neglects or refuses to promptly cent(5%)of the bid.
REMOVE SHINGLESQNSTALL by the Architect withm fourteen days carry out sa�d b�d or enter mto con- DTVISION OF
ROOF of the Bid opening.Full deposit will tract with the City of International MATERIALS MANAGEMENT
BIDS CLOSE APR 19 be returned to Nonbidders provided Falls,Minnesota. DEPARTMENT OF
Faribault,MN complete set as issued is received by No bids may be withdrawn within ADMINISTRATION
ADVERTISEMENT FOR BIDS - Architect seven days prior to the Bid Thirty (30)days from the scheduled 03-26
REON.NO. 02310/33883 ACCT.ID opening. No plan deposit will be closing time for receiving bids.
050406. returned if these conditions are not The right is reserved to reject any GRIT/SCREENINGS FACILITY
Sealed Pro�posals for REMOVE met. Additional sets may be obtained or all bids or pazts of bids and to BIDS CLOSE APR 19
ASBESTOS SHINGLES/INSTALL by prime Bidders at a nonrefundable waive informalities therein, and to Luverne,MN
NEW ASPHALT SHINGLE ROOF cost of$25.00. Submit payment For award the contract to other than the INVITATION FOR BIDS -Sepa-
ON DAKOTA BUILDING at FARIB- those sets by sepazate checks. lowest bidder if in their discretion the rate sealed bids for the construction of
AULT REGIONAL CENTER, 802 Partial sets of Bidding Documents interests of the Owner will be best the Luverne GridScreenings Facility,
CIRCLE DR., FARIBAULT, MN. may be obtained from Architect only served thereby. accordi�g to the plans and specifica-
55021 will be received by the Divi- if specific sheet and section numbers City of International Falls, 601 tions on file in the office of the Ciry
sion of Materials Management, State desired are included with req�uest. Third Street,International Falls,Min- Public Utilities Coordinator, will be
of Minnesota, Room 112, State Charges for paztial sets will be$2.00 nesota 56649 received by the City of Luverne at the
Administration Building, St. Paul, for each Drawing sheet and IS cents 03-26/04-02 office of the City AdmmisVator(203
March 26, 1993 37
RSMT
9300516
Chase-Brackett Company
Pentagon Park Tower
4940 Viking Drive
Minneapolis, Minnesota 55435
Phone: (612) 835-5600 Fax: t612) 835-2076
April 21, 1993
City of Rosemount
2875 145th Street West
Rosemount NIl�! .
Attention: John Miller
INVOICE
Property Appraised:
Rosemount Hotel
Rosemount MN
Appraisal Fee 3470 . 00
TOTAL AMOUNT DUE: $3,470 . 00
Terms : Payable Upon Receipt
Please Make Checks Payable To: Chase-Brackett Company
Fed ID# 41-0872524
We appreciate your business !
Sincerely,
Chase-Brackett Company
EXpLANATt�N OF STANDING RULE CHANGES _
The following are a series of explanatory comments regarding
changes which I have put together for your consideration with
respect to the proposed Standing Rules . Please note that I hav�
only addressed substantive changes in this memo, and have not
commented on changes which do not significantly change the proposed
rules .
1 . Inclusion of Annual Meeting (I. Meetings, Page 1)
In an effort to put all procedural matters in the
Standing Rules , I have moved the Annual Meeting from thg
Bylaws to the first section of the Standing Rules .
2. Location of Port Authority Meetings (I.A.1, Page l)
In response to a comment at the last Port Authority
meeting requiring all meetings of the Authority to be
held in the �ity Council chambers, I have added language
which would allow you to select other meeting locations
within the City of Rosemount.
3. Cla�ification of Executive Sess�ion Authorization (I .B. ,
Page 1)
The ianguage referring to attorney clien� meetings has
been struck, since many attorney client situations not
in�olving litigation do not qualify for a closed or
exe�utive session. As m�di`ied, the language simply
� � � rec::ires that if you have the appropriate lagal basis__for _
a �losed �eeting , you may hold nne .
4 . Ratification of Special Session Action ( I .D.2. , Page 2)
A concern was raised at the last Port Authority meeting
tnat requiring Special Actions to be ratified by a 3/4
majority of the Port Authority was too high a standard.
I have simply made provision that a majority of the Port
Authority members may ratify Special Session Action.
_ _ _
5 . Provision for Annual Meeting ( I .E. , Page 2)
The proposed Standing Rules did not contain a reference
to the required annual meeting . I have simply moved the
language from the Bylaws to the Standing Rules .
6 . Agenda Items (II .A. 1 . , Pages 2 and 3)
There are two forms of proposed changes in this portion
of the Standing Rules . First, a new category under
II .A. l .d, entitled New Business Action Items , has been
added to authorize the Port Authority to take action on
certain new business items . The other changes ar� _
essentially organizational suggestions regarding what
happens chronologically at a re�ular session of the Port
Authority.
? . Adding Items to the Printed Agenda (Second Paragraph
After II.A.1.i. , Page 3)
The reference to Robert' s Rules of Order has been
removed, since this provision is already very straight
forward and finitive. I have also added for your
consideration, a suggestion that adding action items can
be done only with a 3/4 affirmative vote of the Port
Autharity. This would give the Port Authority some
iatitude if it needed to quickly deal with a new item,
but provides that the bulk of the Port Authority members
must be in agreement as to its urgency.
8 . Presentations by the Public (II .A. 2.c. , Page 3)
Zn response to a camment that allowinq members of Lhe
pubia.c only three minutes each may be too restrictive, I
__..�__ .. __._.-----_._ ._------_ __have---e-xtended---the---time..tQ_€-•iv�- �miflute-s_,__. .
9 . Conflicting Motions (II .B. 2. , Page 4)
This change simply clarifies the fact tr,at the P^rt
Authority would not want motions conflicting w��h
business already adopted at that meeting of ;.he
Au4hority.
10 . Proxy/Mai1 Voting ( II .B.o and II .C. , Page 4 ) . _ -
--- - - - References to proxy and mail voting are removed from :.ze
Motion section and placed in the new Quorum secti�n,
which has been added from the Bylaws ta the Stand�-:g
Rules .
11 . Inclusion of Manner of Voting ( II.D. , Page 4)
This procedural matter has been moved from the Bylaw� Lo
the Standing Rules . '
2
All of the foregoing are simply suggestions for your policy _
determinations at the next or subsequent Port Authority meetings .
If you have any questions , please contact me and I will be happy to
discuss them with you.
Sincerely,
FLUEGEL MOYNIHAN 5 MILES, P.A.
J. Michael Miles
JMM:gmo
Cityrose\RuleChan.Hem
3
�
R E S 0 L U T I 0 N _
BE IT RESOLVED, by the members of the Rosemount Port Authority
as follows :
1 . The Bylaws of the Rosemount Port Authority are amended by
striking Articles VII, VIII and IX.
2 . The Bylaws are further amended by inserting a new Article
VII, to read as follows :
Atticle VII. Port AuthoritY Meetinv Procedures.
Section 1 . Adoption of Standincz Rules . The meetings
and procedures thereunder of the Port
Authority shall iae governed by a set of -
_.
Standing Rules which shall be adopted by-----
a majority of the commissioners . At a
minimum, the Standing Rules shall
address : the types of Po--t Authority
meetings , time and location �.f such
meetings , order .of business to be
discussed, governance of the meetings and
voting requirements . Tne Standing �ules
may contain such other procedures and
requirements as the commissioners from
time to time determine.
Section 2 . SuspensionlAmendment of Standinq Rules .
The Standing Rules adopted by the
commissioners may be suspended at any
time by a majority vate of the
commissioners . The Standing Rules may be
amended at any time by a majority vote of _
the commissioners, provided that the
Standing Rule amendments may not be
considered at the same meeting of the
Port Au�hority at which they are
initially raised.
Section 3 . The Port Authority Sylaws are further
amended by rsnumbering existing Articles
X, XI , XIZ, XIII and XIV, as Articles
VIII , IX, X, XI and XII, respectively.
At)OPTED: , 1993, at a regu�ar meeting of
the _Rosemount- Fort Au�tho�rity. _�----- _ � : - __ ___.
Chairperson
ATTEST:
Executive Director
APPROVED by the Rosemount City Council on , 1993,
at a regular City Council meeting.
Mayor
. City Clerk
2
4200 IDS CeN'reR IN Deav�
8I)SOUTH EIGMTH STREET UND�UIST,VENNUM H�CHHISTEN3EN
MINNEAPIXJS,MINNESOTA 554�2$2�)5 600 17TH STREEf,SUITE 2125
LINDQUI ST &VENNUM TEIEPHONE:B12-S71'�''I7 DENVER,COI.ORADO 80202-5401
Fax:612�71�3207 TEIEPHONE:303-5735900
ATfoRNEYS AT LAW RICFUIRD T.OSTLUND
612�71325G
April 21, 1993
Rosemount Port Authority
c/o Mr. Stephan Jilk,
City Administrator
2875 - 145th Street West
Rosemount, MN 55068-0510
Dear Steve:
Enclosed please find our invoice for services rendered on your
behalf. If you have any questions or concerns regarding our
billing, please don't hesitate to contact me.
Best regards.
Very truly yours,
__ ;:
LINDQUTS�' & V�NNUM
,
� ' `�
�... ..-'
�
Richard T. Os�lund
RTO/mj w
Enclosure
�,,.�,.,,,�, Q �,„..,.
FF.O/AA EMPl.OYFRV FED.I.D.#410658379
�
In Account VVith
LiNDQUIST £t VENIlIUM
4200 IDS CENTER
NIINNEAPOLIS, MINNESOTA 55402
612-371��3211
/ � AMGUNT ENCLOSED ^� � -
�
ROSEN(4UNT PORT AUTHORITY
C/0 MR . STEPHAlV JILK, CITY ADMIlVISTRA�TQR �
�$75 145TH STREET WEST OATE APRIL �0 , i '393
P . O. BOX 540 FIE.E N0 . �i34tC4 . 44ti1
R4�SEMQUNT, MI� 55015SO�S# 0 iMVt}IG� �10 . 9300E� 158 '�
� � I
GENERAL COUNSEL-CQI�DENf . f'Rt?
Jerry Brili regarding deadlir�e fc,r respont3ing to
off�r ; telephane canfet^ence wfth 3vhn Piiiler
regarding extension of ti��e during which Rsp�irs,
Inc . offer will re�ain ape�; draft confirmaiton
letter� .
43/�3/93 � K PAGE Revie�r ttes�lut ion estabt i�hing l�+ose�ount !'ort
Authority ; draft carrespondenc$ #o Jvhn Mi31Kr
regardinq sa�me.
Q31�41g� D K PA6E Review additicnal pages af City Cauncil
reg�lution; revise corresponden+ce to John Mil ? � �-
r�garding sa��.
Q3t2b/93 D K PAGE Telephone c4nferenc�e front Brian Wefsberg �ega�dia-�y
clasing of rtransactian.
03�26f93 D A AL�GEYER �p�eak with J . Bri31 ; re�garding settle�ent offer .
03/31/93 D A aLLG£YEFt Speik briefly to J . Miller r�garding RQpairs, In� .
offer .
FEES �OR SERVICE� RENDERED � 9�� . 75
DRTE DI�BURSEMENT&
03/17/93 Relocation �er�vices per DAA 27� . 00
03115/43 Abstrect Fees per DKR � �'� � ��
Postage Expense �. `�0
Photocopy Charges g�'• ��
Facs ia�i i e Charges 15. 08
TOTAL dISBURSEMENT� � _-- _ _547 56 I
� I
TUTAL GIiRRENT FEES AhiD DISB�RSEM�N7S $ 1 � ���• �� �
I
I
LINDQUIST & VENNUM I
LINDQUIST&VENNUM IS AN
EEO/AA EMPLOYER. FED.I.D.#410658379 I
- �
�.-- a_%�
In Account With
LINDQUIST tt VENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
612-371-3271
� � AMOUNT ENCLOSED$
l,l�.1 ��0. .. ti����"i�t�'4 „ �L� i . {.� �� t���:.�"��w ��J��1iU1�
�$7� i4STH �TREET W��T �A1'E ��RIL �� , Z �93
� �J . 80X St {t _IENT # �l�4t24
. ..-r- �, Y . . .., . . . z .r , •y ,? i —
� . � , . • . . . .. . � , � _ ... .. .. - , ... .� . . . .
� . .. . _ ' .. . � .. .. ��� l � ' ' . . . � . ' . ..
TOTA�, FOt� �0�lSiNED CLIEN? MATTERy .__ ._
AM�UPIT UNAAID �'R4hi PRIt�R �TATEP9��335 � 1 1 , t3c�. 60
�
�n �EES EpR S�R.VICE 5, {���. $0
, I�ISE�EI�S�#��tJT'S 3, �t;�. 3�
l'OTAL. �'�1Ifi STATEt1ENT � � �, �7� . 7�
�-
�
,.
�
,
, D
' , � O , ; ; �
. . . .. .i� �. i. l� . �, :',i,i ,1. i i .. i i�-i .,, J :�ttid+�+.cs �... :,., ,,_ . .. .
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LINDQUISTBVENNUMISAN LINDQUIST 8 VENNUM
EEO/AA EMPLOYER. FED.I.D.#410658379
4200 IDS CEN�q IN DENVER
80 SOUTH EIGHTH STREET LJNDQUIST,VENNVM&CHRISTENSEN
MINNEAPOUS,MINNESOTA 554�2-2205 6�0 17TH STREEf,SUffE 2125
LINDQUIST &VENNUM TELEPHONE:612-377-3211 DENVER,COLORADO SO202-5401
Fivt:612-371-3207 Te�EvriaaE:30&573-5900
ATTORNt1'S AT L4W RICFWRD T.OSTLUND
612�71-325C
April 21, 1993
Rosemount Port Authority
c/o Mr. Stephan Jilk,
City Administrator
2875 - 145th Street West
Rosemount, MN 55068-0510
Dear Steve:
Enclosed please find our invoice for services rendered on your
behalf. If you have any questions or concerns regarding our
billing, please don't hesitate to contact me. .
Best regards.
Very truly yours,
...._,.__ ,..
LINDQI7IS3' & V�NNUM
1g �
i. �
�..._,.. �...'���i
Richard T. Os�lund
RTO/mj w
Enclosure
in Account With
LINDQUIST Sr VENNUM
4200 IDS CEfv7ER
MINNEAPOLIS, MINNESOTA 55402
612-377-3i?1
�^' � AMOUNT ENCLOSED$ --
�
I�QSEMOUNT RORT AUTHORITI(
+CrO MR . STEPHAN Ji�K, CiTY ADt�iNiSTRATaR
c�B75 145TH STREET WEBT DATE APRIL �4+ 199�
P . Q. BOX �510 fI�E hl0 . 43�I�� . OQ41 �I
R03fMQUNT, M�i 5505�OSttf IMVOICE Nt�. 'S344G 16� i
� J
6EhtERAL �OUhiSEL-GQMDEM .PRO
03/02l93 D A ALLGEYER Pr�pare far meeting; appear befare� P+�rt Authority .
03f03�93 D A pLIGEYER Draft Repairs, Inc . offer.
43f04/93 � A A�IGEYER Finish dr�fting of Ietter regarding Repair�s, In� .
03/tM5/93 D A ALLGEYER Fina2iz� draft offer ]ettgr.
03l48l93 D k PAGE T�elephor�e conferente €rom 3ohn Miller r�garding
abstract for praperty tc bg repurchased by Gityr ;
�anfer with David Allgeyet� regarding tc�a��act ior�;
draft carre�pondence t�r DakQta Caur►ty Ab�traet
Ca�p�ny regarding abstract .
03l49143 D A ALLGEYER Return csll t4 B . W�isb�rg .
03li0/93 D K PAGE Reviaw repurchase agrement and file dacuments to
determine �chedule far c]osing.
43fti /93 a k PA6E Various telepftone conferences with Srian W�istaerg
regarding St�tU5 of titl� matters, pre�aration of
title co�mita��nt a�►d closir�g of tr�nsactian;
draft carrespandence ta �akata G�unty Abstra�t
regarding title commit�ent ; telephon�e canference
with D�vid Ailgeygr regarding pater�ta�al ti�ing of
cicsing .
03t17/93 D K PA�E Review t it le commitm�e�nt rec+eived fro� Dakata
�County Abstract Ca�pany; compar� same to ariginal
purch�se rtransection; draft corres�rondence ta
Bria� tdei�berg regarding same; teleph4ne
tonference with Oavid AlZgeyer and Ann �rass�art
regarding change of Po�t �Authority c��am� and ather
t it le� s�atters .
83t2�/93 D K PAGE Revie�a Bylaws of Fo�t Authcrity re�arding chang�e
af na�me, various t�lephone ce�nference� with 3ahn
Mi3Zer regarding same and �egarcfing r��olutir�n
e�ta�lishing Part Autharity .
43t2�/g3 A K 6RDSShtAN Lacate and have transmftted to D . Page
dacumenta�tion r�gardir►g formatior► of Part
Autharity� request ��ertified copy o€ same fram
3o�n Mi2ler; t�lt�phone conference with att�arney
LINDQUI5TSVENNUMISAN LBlVDQUIST � VENlOilJNi
FFO/AA EMPI.OVFR. FED.I.D.#41U658379
In Account With
LiNDQUIST tt VENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
612-371��3271
/� � AMQUNTENCLOSED$
�
FtOSEMOUNT PORT AUTHORITY
�GlO MR . STEPHAN JILK, CITY AQMINISTRA?'QR
�875 145TH STREET WE�T oA�E APRIL 20 , 1993
P. O. BOX 510 FILE N0 . �i34tC4 . �Oflt
RQSEMOU�tT, MN 55058{��# 0 IMVt�iCE 1��3. 93406 i b8
� J
GEMERAL COUN�EL-CONt�EM .PR4
J$rry 8riI3 regarciing de�dline far r�s�ondinc� ta
offer; teiephone canf�rence wfth Jvh� Pliller
regarding extensian af tim�e durir►g wi�ich Rep�ir�,
Inc . Offer wiil re�aein open� draft canfirmaitan
Ietters .
031C3193 D K PAGE Revi�w �tesulut io� est�ab2 i�hing F�+�semaunt Port
1�uthority ; draft corresponde�ce to .Iahn Miller
regarding s�me .
03�C4/93 D K PgCE Reaiew additiona2 pages af City Cauncil
re�aiution; revi$e correspanden�ce to John Mi12er
regarding sam�.
03l26�'93 D K PAGE Telephon� conferenc�e front �ria� 4#�isberg rega�ciing
c2osing of tran�ection.
03/26l93 D A ALLGEYER �peak with J . Britl , ret�arding �settle�ent affer .
Q3/3t/93 D A ALL6EYER Speak briefly ta J . Milier regarding Repairs, Inc.
offer .
FEES F4R BERVICES REMDERED � $'��• 7�
DA'fE DIB�URSEMENT�
0311 �f93 Relocatfo�► Servfces per DAA �7�• aQ
03/18/93 Abstrect Fees per DKP ��Q • �d
Postage Expense �• `�d
PhotocoRy Charges 9�• b�►
Facsia�iie Cha�ges i5. Ofl
TOT�1L flIBBURSEMENT� � ��� • ��
TOTAL GlJ�tRElVT FEES AND D I SB�IRSEMENTS � 1 : 54�. 31
LINDQUIST&VENNUMISAN LINDQUIST 6 VENIWUM
EEO/AA EMPLOYER. FED.I.D.#410658379
Irs Acc4unt With
LINDQUIST £r VEI�NUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402 �
612-371-�3271
� � AMOUNT ENCLOSED$
ROSEMQUMT PORT AUTHORITY
C�0 MR . STEPHAN JILK, GiTY ADMINISTRATOR
2875 14�TN STREET WE3T �ATE APFtIL ;�4, i993
P. O. BOX 510 FI�E hiti . A341��t . OQt��
R133EMOUNT, MN 550�805i 0 It�V�I�CE At(3. 93QQ� 1�8
t �.J
G�MERAL CORPORATE
03/O1l93 D p ALLGEYER Check a li�t af candemnatian cammiss�i4ners;
canference with J . Miller reg�rding outcomg �f
��diation regardfng relocatio�.
03lO1J93 A K �ROSSMAN Wark on identifying the nature of the int�rest flf
Charles Cunningham's estate in th$ 8attag2i�
praperty .
Q3f02f93 D A ALLGEYER Rrepare for �aeeting; �eetfng with Part Authority .
03�02f93 A k �ROSSMAN Reviea open meeting law and a�rply to discussia�n �t
Fart Authority tonight reg�arding A�M relo�c�tion
payments; prepare fvr cond+emnation hgaring
to�crrow; arrange to abtain cQ�tified copy �f
��ttag2la divarce detr�e .
03/03�'93 D A ALIGEYER App�ar at he�rfng regarding conde�nati�n petitian;
nagoti�tian with J . Bri13 .
03/03/93 A K GROSSMAN Prepac�e for and att�end condem�atio� h�arinq.
03lO�it93 D A ALLGEYER Canference re��rding comr�i�sioner situatian;
memo�ia2ize Batt�glia and T��urdat settlement
prapasals tQ J . Mfller.
03l0�4/93 A K GRQSSMAN Conference �ith bavi�! Allg�ye� r�ga�rding
designation af cammissicners; telept►on�e
conference with A . Mank `� attorney, J . Dar�ey
rega�ding Mank' s de�ig�►a# ian.
03�05/93 D A A�E.GEYER Review nu�bers; canf�rente with C . B�ltema;
�ea�or ia 2 i ae co�putat i or�� .
03I05/93 A K 6RQSSMAfV Conference �ith Dav3d A21gey�r, Jim D,arsey and
Jerry Bri 11 �er��arding reca�mendat ions f4r
candemna# ion commis�ions; draft 3etrter ta Judge
Suthe�la�d and fax t�a Ji� flar�ey .
03�08/93 A K 6ROSSMAN 7elephone conferenc+� with Ji� Dorsey regarding
letter to .Tudge �utherland regardin�g conde��nation
commissianers .
a3/d9/93 [� A ALt�GEYER Further analysis �of sett lement prospe�ct� and
�ppraigals.
03l14/93 A K GR4SSMAN Research r�garding pay�enr ef �ondemnaticn
s�t t I e�tent s .
LINDQUIST&VENNUMISAN �ONDQUI$Y $ VElVNl1M
EEO./.4A F.MPLOYER. FED.I.D.#41065R379
In Account With
LIIVDaUiST & VENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 554p2
612-371-3217
� � AMOUNT EfVCLOSED$ _-
ROSEMOUNT PORT AUTHORITY
C/0 MR . STERHAN JFLK, CITY ADMINIS7RAT0lt
2�75 145TH STREET WEST DATE APRI� �Cd, 1993
P .O. BOX St4 FILE IV� . ������ . QQi32
Fkt}$EMBUNT, MN �5068a51Q INVQICE hia. 5�3�4f� tb�
� �
GENERAL CORPORATE
03f14/93 Q A AL�GEYER ConferQc�ce with ,S . Wentw�a�th regarding i5�sues
re2ated to Rena ' � P�izza .
03!# 1/93 D � ALI�GEYER Prepare for me�ting; �e�t regarding �as�ib2e
settle�ent of condemnati�n.
03/tit93 A K GROSSMAN A�alysis regar�ding Ie�sor i�tere�� in Tourdat
candemnat irrn d�mag�s award or sett le�ent p�yx�er�t ;
relate conclusian ta Devid Allgeyer .
ti3�17/93 D A ALL6EYfR R�vigw and farward court order with cs�m�ent� .
03J1$/93 U A AL�GEYER Conference with► J. tlilier and 1. tdentaarth
regarding condemnation, fixture cos�ts , Mar►k 's
r�equests and related topi�s; speak ta M . �impson,
taunsel far A 3 6 .
83/18/93 A K GRO�SMAN Telephone confere�tce with Mo�k `s at#arnQy .Tim
Dersey reg�rding settlement paints�; fie�late
co�ferenc�e to �a�id A2lgeyer .
03/�2193 A K 6ROSSM�tIV Draft r�sponse ta attorriey 3i� �arsey' s requests
with �re�pect ta acquisitior� of Monk pr�operty;
transmit same tv Johr+ Miller f+�r com�ent ;
t�Iephan�e conference with J . Miller research
regarding procedurai aspects of €ir�t
cammissioner� areeting sch�duled for March 29,
t 993,
03/�2�'9� D A AL�.GEYER Speak with J . H�rill .
03/�3l93 A K GRBS�MtAM Review J . D�orsey resp�onse to ietter regaridnq
Monk ' � request ta extend accup�ncy a�nd for ear2y
payment ; fax same ta ,7 . Miller; conference �ith
B . Hansen reg�rding pracedural a�pects of
�Qmmi�sioners h�earings .
03123/93 D A ALL6EYfR Speak with J . �rill .
03/25l93 A K �GROSSMAN Prepa�re repart cor�c�rc►ing re�ulr� of re�earch
regardang proc�edings held by commi�sianer�;
telephone ca�fer�ence with attorney .I , aor�ey
regarding Mank rgque�ts .
03/2bf93 A K GRQSSMAN Facilitate a�eetin� of co�aa�ission�r� schedul�d for
LINDQUISTSVENNUMISAN LINDQUIST Ft !lENNi1M
EEO/r1�4 EMPLOYER. FED.I.D.#41G65E37�
!n Account With
LiND�UIST €r \/ENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
6'i2-371-3251
� � AMOUNT ENCL.OSED$
ROSEMOUNT P�1R1' plJTH4RITY
C/4 MR . STEPHAM 3ILK, CITY ADMINI�7R�TOR
�8T5 t�STN STREET WE�T t7ATE AF'R i L CO , t 993
P .O. 80?� Si0 fiII.E M4 . �#3+�#��4 . QQ�D�
R�SEM�UNT, MN �50550510 IhiVC1ICE NQ. 93t�a6 tG�
� �
GfNERAL CORPO�iATE
Manday, �I�arch �9 at 1 0 : (313 a .m . ; c�nf�er�ence wf th
R . Sames, Dakata Caur►ty Caurt Ad�inis�rtratar
regardfng s�me.
03126/93 D A ALL6EYER 3peak with condemnatian com�is�ioner Trap�;
ar�ange fo� meeting of com�#s�sian�rs .
03/3Q/93 D A ALLGEYER Speak to counsel for A �3 � .
03/31/93 Q A ALI.GEYER Sp�ak with J . hlfller regarding l�ank re�quest .
FEEB F�R SERV3C£S RENDERED � 4, U+68. 05
13ATE DISBUR�EMENTS
43/09/93 E.�cal Travel on 3!� per DAA 1f • ��
43/09l93 Local Travel on 3�'3 per DAA � 1 • ��
03109,/93 Fax fee per AKG �• 4�
03/17t93 Reloc�atio� Servic�� per DAA 3, t94 . 04
De 1 i very Charges �'�. a�
Photacopy Cherges � •$�
Facsimi2e Charges �2. 5�
TEMTA� Di38URSEMENTB � 3�,�74• 84
TOTAL CURRENT FEES AND DISBURSEMENTS � 7, 335. $5
LINDQUIST&VENNUMISAN �-��DQUIST Fs VE(NIVURI!
F.EOiAA EMPI.OYER.
FED.I.D.#410658379
In Account With
LINDQUIST fr VENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
612-371-3211
� � AMOUNT ENCLOSED$
R�SEMOt1NT POR7 AUTHORI3Y
C/d MR . �TEPHAN JILK, CITY ADMINISTRATOR
2�75 145TH STREET WEST �3ATE APRiL �0. 19+33
P .O. SOX 5i 0 C�IEAET # 434f i4
� ROSEMOUNT, MN 5546�05i 0 � INI�OIGE NCl. 9340G 168
TOTAL FOR �COM�IiY�Q CLIENT MATTER�
AMOUNT UIVPAID FROM PRIQR ST�i7EM€NT�S � 11 , 13�. 64
FEES F8R SERVICE 5, 0�3. 80
DISHURSEMEN'tS 3, 8t�. 35
T07AL THIS STATEMENT � t9, g74 . 76
LINDQUISTBVC-NNUMISAN LINDQUIST fr VENNUM
EEO/AA FMPLOYER. FED.I.D.#4i0658379
��, a �
In Account With
LINDQUIST tt VENNUM
4200 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
612-3�1-3211
� � AMOUNT ENCIOSED$
G 1�1 e t�', . ��"�4�3"i fi.`4 ,s a L�i ♦ �.. � �'� t`•4 3���Ca t.�".. i �'.ti i 1.I j#
�?87� f45TH wTREET �..��BT �1AI'E ��'RIL �Ct� , S ��#3
'� . B+�X 51 Q .. I E�tT # �?�41 24
_,r�+,r r - � , � �. �' �.� J . ,
�.. . ..� , . ., . �..,._. . ,. . . . . .... . .. ,� � . �
� .. .. . . . _ . /
� :. .. . . . . . .. `i . 1 . . 1 � . . � �. �. .. � . . . . ..
T+DTAL FOR COM�I I�E:D CL IE I�T MAi`TERS
AMt1iJNT tINf+AID FROM f'RI�R �TATE#��N�B � 1 1 . 43� . GO
k=
. �C�v�. �Vft ��1YnY �LL� . .,?.�! M1��. 53V '.:
,.� .. . � .�: 7.. . .. �... ��� ��rJ���{�����T.� . . .�..,�r ���R. �'{T �:
€� TO�AL, TN I� �TATENiE�T � :. # '�, '��`� , 7G
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LINDQUIST&VENNUMISAN LINDQUIST & VENNUM
EEO/AA EMPLOYER. FED.I.D.#410658379
CITY OF ROSEMOUNT
EXECUTIVE SUN�IARY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: MAY 3, 1993
AGENDA ITEM: REDRAFT OF PORT AUTHORITY AGENDA SECTION:
BYLAWS OLD BUSINESS
PREPARED BY: JOHN MILLER, AGENDA NO.
ECONOMIC DEVELOPMENT COORDINATOR
ATTACHI�IENTS: SUGGESTED REDRAFT OF BYLAWS, AP ROV B :
CORRES. FROM COMM. EDWARDS, MEMO FROM M. MILES
This item was tabled at the work session for consideration at the regular
meeting.
I believe that the revised bylaws as prepared by Commissioner Dunn, Mr.
Jilk, and me include several amendments that will clarify the operations of
the Port Authority without overburdening the commissioners with procedural
rules.
RECObIl�2ENDED ACTION: Motion to approve the submittal of revised bylaws
to the Rosemount City Council for council consideration and action.
PORT AUTHORITY ACTION:
GITY OF ROSEMOIINT
EXECIITIVE SUN,R+IARY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: APRSL 6, 1993
AGENDA ITEM: P.MENDMENT OF BYLAWS AGENDA SECTION:
OLD BUSINESS
pREPARED BYz JOHN MILLER, AGENDA
ECONOMIC DEVELOPMENT COORDINATOR � �
ATTACffi+�ENTS: REDRAFT OF PORT AUTHORITY APP D Y:
BYLAWS
Recently Cammissioner Edwards submitted draft standing rules for
consideration by Lhe members of the Port Authority. At the directinn of
the cammissianers, Chairperson Dunn, Mr. Jilk, and I reviewed the draft.
Attached for your review and consideration is a redraft of the bylaws that
gavern the actions of the board. Included in the redraft are additions
shown in italics and deletions shown with a dashed line.
A synopsis of major changes b�sed on Commissioner Edwards ' work includes :
1. The Chairperson is given airect authority to eontrol board discussion
�:�� publ ic commQr�t.
2 . Conilicts of interest are defined and prohibited.
3 . i�:inutes, gills and C�mmur.zeatior_s, �nd other itpms not reauiring
discussions are directed to the consent agenda.
4 . Use of executiv€� sessions is regulated.
Tn thp review of the standing rules more changes in the bylaws were nat
recomTnended in an effort to keep the process as simple as possible even at
the cost of organization. Simplicity and flexibility were seen as strong
points for the Port Authority.
Far the bylaws to be amended the City Council must hold a public" hearing
and approve the cnanges by resolution. If the board feels the bylaws need
to be �nended a recr�mmendation to do so should be made ta the council .
RECO2�+lENDED ACTIONc Motion to recommend to the City Council approval
of the amended bylaws for the Rosemount Port �uthority.
PORT AUTHORITY ACTION:
BYLAWS .:._ _ - -
OF _ _._
R4SEMOUNT PC�]Et.T �UTHORITY
A DEVELOPMENT AGENCY
Article I. Established
There is hereby created by the City Council of the City of Rosemountx in accordance
with Minnesata Statutes, 469.0813 and City of Rosemount Enabiing Resolution No.
1991-53, the Rosemount Port Authority, a Development Agency.
Article II. ose
The purpose of the Port Authority, a Development Agency, is to cany out economic
developr��ent and redevelopment within the City by actin; as the development
authoriry for the City on behalf of the City's interest in continu�d new job
development and increased t� base.
Article III. Port t�.utharitv Members
The Port Authori�y Commission shall eonsist of seven (7) members appointed in
accordance with the provisions of t�e �nabling Reselution No. 19�1-53, Section 6.
Articie I�. Seal t�f Part t�uthoritv
The seal of thz Port Authority shall be in the farm of a circle and shall bear th� nan��
af the Port r'�uihGrity, tl7e year established and c�ntain the-Iflgo of th� C'rty of
Rosemount.
A.rticle �tT. �f�cers
Section 1. �hairperson. The Chairperson shall preside at all meetinas and
shall have the duties and powers usually attendant upon such
officer. The Chairperson shall be elected by the Commission
members at the annual meeting.
Section 2. Vice Chair�erson. The Vice Chairperson shall, in the absence or
�isabilxty of the Chairpersan, exercise all the pawers and perform
the duties of the Chairperson. The Vice Chairperson shall be
elected by the Cornmissian members at the annual meeting.
Sectic�n 3. Executive S�cretarv. The City Clerk shall act as Executive
Secretary to the Port Authority and shall keep a record of all
proceedings of Commission meetings. The Secretary shall also
give notice af all meetings of the Commission and shall perform
such other duties as prescribed by the Commission.
Section 4. Treasurer. The Treasurer shall receive and be responsible for all
-. monies from whatever source derived and the same sha11 be
deemed public funds. Monies shall be disbursed only on checks
signed by the Executive Director or the City Finance Director.
The Port Authority Treasurer, when the Chairperson and Vice
Chairperson are absent, shall be respansible far chairing the
meet�ng.
The City Finance Director will serve as the Port Authority
Assistant Treasurer and be responsible for accounting, investment,
fund maintenance and disbursement consistent with city
procedures under the direction and control of the Commissioners.
Other aecountin� procedures shall be in accordance with Minn.
Stat. 469.049, et seq. �.nd Enabling Resolution No. 1991-53.
Article VI. Administrative Structure
Section l. Executive Director. The Port Authority shall emplay an
Executive Dzrector who shall have general supervision aver the
administration of its business and affairs, subject to thz direction
of the Port Authority. He/she shall be char�ed with the
management of ±he development projects of the Fort Authority.
This person will be the City Administratar of the City cf
Rosemount.
Se.tion 2. Assistant Direct�r. The PortAutharity ma_y �mploy-an Assistant
Dir�ctor «�ho shaii assist the Exec�tive Director in the
administration of the business and affairs of the Port Authority.
The Assistant Director shail have the responsibility to coordinate
meetings with public and private developers, pursuant to
development/redevelopment projects and general business of the
Port Authority.
The Assistant Director shall also be responsible for reviewing and
updating the Redevelopment Plan and written reviews of all
development proposals which come before the Port Authority.
Said. reviews and ather memorandums shall be directed to the
Port Au�hority through the Executive Director.
The Assistant Director shall sit at regular or special meetings of
the Port Authority in the absence of the Executive Director, and
shall attend other meetings as requested by the Port Authority or
Executive Director.
Section 3. Additional Personnel. The Port Authority may from time to time
employ sueh personnel as it deems necessary to exercise its
powers, duties and functions as prescribed by law.
2
Article VII. Meetings of the Port Authoritv �
Section L Meeting place. The rneetings shali be at such a place in
Rosemount, Minnesota, as the Commissioners shall frorn time to
time designate. All meetings, �xcept as otherwise authorized or
pravided by law, shall be open to the public. The Chairperson ..
may change the meeting place by giving five (5) days wntten
notice to Commission members,
Seetion 2. Time of Meetin�s. �
A. Re�ular Meetings. Regular meetin�s shall be held twice
eaeh month at the time and date specified by the Port
Authority.
B. Special Meetin4s. A special meeting may be called by the
Chairperson, the Executive Director, or by any three (3}
Commissioners hy written request filed with the Executive
Director who shall mail or personally deliver to all
anembers notice of the time and place of such meetin; at
Ieast twenty-four (24) hours in advance of the scheduled`
meeting time. Special meeting notices must be posted and
shall state time, place and purpose of the meeting and no
other business shall be considered.
C`. Executive Sessio�i. Arzy busirzess, proper•ly be,fore tlae
F�rt Authority, tivlticll quali�es as attorrr�}� clie�tt at� � "
otherwise �neets tlae legal standards for clvsecl (Executive)
session �rteetirzgs, shall, following proeedures established
for cortver�ing such meeti�ags, be i�z order. Drzly tlaat
business, for wlzicli the session was convened shall be iu
order.
D. Annual Meetina. The Annuacl Meeting shall be tlze,first
meeting in February cuzd held with the regular rneeting at
tlae time a�ad date specified by the Port Authority.
Sectian 3. uorum. A majority of the commissioners is required to
constitute a quorum. � ' �,
. When a quorum is in attendance at a
meeting, action may be taken upon a vote of a majority in
attendance. No voting shall be done by proxy.
Section 4. Governance of Meetintrs. The meetings of the Port Authority
shall be governed by Robert's Rules of Order, pravided that said
rules shall be construed liberally to afford the Port Authority
flexibility in the conduct of its meetings.
�
The Ghairperson witl at hisfher prerogative control discussion �
rcrnong board members and regulate public comment to facilitate
aclequate discussion, consideration, and decision making. -
Section S. Conflict of Interest. Personal viewpaints are not to be
represented to outside organizations or individuals as being those
o,f the authority, city, or city operaling departments. Special or
personal interests, which may not represent the betterrnent of the
community must remain separate from the commissioners'
abligations and actions. Conflicts of interest shall be avoided by
� all commissianers at all times.
City Policy AD-1, Committee Selection Policy, shall apply to all
actions of the authority's members.
Article VIII. Manner of VotinQ
The votin� on all questions coming before the Part Authority shall be by roll call,
and the yea and nay votes shall be entered upon the minutes of such meeting.
Article IX. Order of Business
1. Call to nrder
�
_. � .., _ � ,
ry �.i�,- � n ,•
. __ .,
2. �.'OIJSP.t1f
A. A�r�roi�al of.l�irau.tes
B. Bills and �'arnrnunications
C. Other• Items Not Requiri�zg Discussion
3. Old Business
4. New Business
5. Chairperson's Report
6. Executive Director's Report
7. Adjournment
Article_X. Gommittees _ _
The Chairperson shall appoint such advisory committees and subcommittees as he/she
determines are necessary and select its members. No committee shall consist of more
than five (5) members. Committee and subcommittee members shall consist of
commissioners and/or other persons selected by the Chairperson.
The Chairperson shall define the purpose af the committee and subconimittee and th�
expected length of time necessary to complete a report. At any time these mernbers
may be replaced or removed as deemed necessary by the Chairperson.
4
.Article XI. Annua� Budget and Annual Report
The Rosemount Port Authority, a Development Agency, shall �a�e-develop an annual
budget consistent with the requirements of Enabling Resolution No. 1991-53 �
E:�}a�e�-Rosemount City Code and Minnesota Statutes, Chapter 469, et seq. -
An Annual Report shall be presented by the Port Authority ta the City Council each
year during the month of April reviewing Port Authority plans, projects and
expenditures of the previous year.
All other reports shall be kept and distributed in accordance with various statutes and
Enabling Resolutian No. 1991-53.
Article XII. Powers
The Port Authoriry may exercise all of the powers contained in the Minnesota
Statutes, Chapter 469, as modified by Sectian 469.0813, and according to Enabling
Resolution No. 1991-53.
Article XIII. Amendments to Bvla«�s
-_-. - : :,___ ..__ _ ._ ___ �.�.__ -:- -:-
The Bylaws may be_ame�ided b_y a vote of a rnajvnty of the Commissioners only
��rhen the proposed amendment_has_been submitted in writin� to all the
Commissioners two ��.�zels prior to the meeting at v��hich the amendment to be
considered. •
Article XIV. Apnroval a�' Bvla�;rs
These Bylaws and any amendments to them shall be subject to the approval o€ the
Rosemount City Council.
Adopted: , 1992 at a re�ular meeting of tne
Rosemount Port Authority, a De��elopment Agency.
Chairperson
AT'TEST:
Executive Director
5
Approved by the Rosemount City Council on , �g92
at a r�gular Ciry Council meeting.
Mayor
City Clerk
6
,
�.
ROSEMOUNT PORT AUTHORITY
STANDING R ULES
The following standing rules are being proposed, in no
particular order, as a guide for the development of a
series of standing rules for the Port Authority.
I believe these rules and others you may chose to
adopt, will give us a solid foundation from which to
conduct our business.
I. MEETINGS '
The Port Authority shall conduct its business,
using the meetings format outlined by Roberts
Rules of Order, newly revised. Additionally,
except where otherwise provided for, the only
meetings of the Port Authority which shall be in
order are:
* Regular Session
* Executive Session
* Committee of The Whole
* Special Session
A. Reqular Session
The Port Authority will meet in Regular
Session, the first Tuesday of every month.
1. Regular session meetings will convene at
5:30 P.M. , in the Council Chambers,
Rosemount City Hall, Rosemount,
Minnesota.
2. _Regular Session Meetings will adjourn at
7:30 P.M. ..
B. Egecutive Sessfa�x
Any busin�ss,, properly before the Port
Authority, t�hich qualifies as attorney client
or otherwis�`meets the legal standards for
closed (Ex�cutive) s�ession meetings, Shall,
following procedures: established for
convening such meetings, be in order.
Only th�t business, for which the session was
conVei��fl' shall be in order:
.
Rosemount Port Authority
Standing Rules
C. Committee of the Whole
The Port Authority will meet, as the
Committee of the Whole, the third Tuesday of
every month.
1. Committee of the Whole meetings shall be
considered working sessions.
2. Meetings wi11 convene at 5:30 P.M., at a
location designated by the Chair.
D. Special Session
Upon due call of the Chair, or upon the
request of a simple majority of its members,
the Port Authority shall meet and a special
session shall be convened.
1. Special Session meetings shall be
limited to the business stated in the
call.
2. Action taken in Special Session must be
ratified by 3/4 majority (5) of the Port
Authority, at the next regular session
of the Authority.
II. CONDIICTING BIISINESS
A. Agenda Items.
1. Regular Sessions.
The Port Authority Agenda, for regular
session meetings, will consist of the
fo]:lowing:
a. Consent Agenda
b. Old business - Specific Action
items
c. Committee of the Whole reports -
y �
Rosemount Port Authority
Standing Rules
recommendations - action items.
d. Consultant/Staff reports.
e. New Business - Information only.
f. Chairs report.
g. Executive Directors report.
h.� Members Issues.
i. Community/Audience recognition.
j . Adjournment.
Ordinary business of the Port Authority
will appear on the consent agenda.
A member, upon approval of the body, may
add, no more than, two items to the
printed agenda. Except, as provided for
in Roberts Rules of Order. Additionally,
no item may be added, to the printed
agenda, as an action item.
Any item, properly before the body, at a
regular session meeting, as an
information item shall remain as such.
Once heard, the only motion in order,
shall be a motion to refer to the
committee of the whole.
2. Public Testimony
Public testimony, shall not be in order,
except as provided for herein.
a. Information requested to clarify
a specific point concerning `a
motion properly before the body.
b. Presentation to the body
regarding a specific,
information only, agenda item.
c. Upon specific agenda allocations
of time for community/citizen
input. Said speakers will be
limited to three minutes each.
3. Committee of the Whole.
.
Rosemount Port Authority
Standing Rules
The agenda of the committee of the whole
may be broad/expansive. Since these are
working sessions, public testimony/input
may be heard.
The only motions in order are to amend
and adopt, and that the committee rise
and report. The oniy way to close or
limit debate in meetings of the
committee of the whole is for the body
to vote that debate shall cease at a
certain time, or that after a certain
time no debate sha11 be
allowed,excepting new amendments, and
then only one speaker for and one
opposed to the amendment may speak, for
not more than five minutes each.
B. Motions
The following are motions which shall at
all time be considered improper:
a. Motions that conflict with the
constitution and by-laws of
the Authority.
b. Motions that conflict with
business already adopted.
c. Motions that reflect on the
motives of inembers.
d. Motions not in accord with the
object and policies of the
body.
e. Motions that conflict with the
laws of the federal, state, or
local government.
And; Motions that protect absentees
cannot be suspended by unanimous
vote. And; proxy voting is not in
order in ordinary circumstances.
And; no member can vote unless
present unless the by-laws are
amended to provide voting by mai1.
,
Rosemount Port Authority
Standing Rules
Further, Questions that are
introduced that are not in accord
with the aims and objectives of the
Port Authority, or that are
controversial or irrelevant, shall
be ruled out of order by the Chair.
An "appeal" may be made from this
ruling.
III. AUTHORITY TO ACT
No member, except as otherwise provided,
shall act on behalf of, or purport to
represent the Authority. However, the Chair
shall, in accordance with Roberts Rules, have'
the authority to appoint Select Committees,
as needed.
A Select Committee, once appointed shall:
Have no less than three (3) active Port
Authority members in its service.
Conform its meetings to the rules
governing meetings of the committee of
the whole.
Limit its activities to only those items
referred to it.
Additionally, Select Committees, at the time
of their creation, will be given a time
certain for completion of their work. Upon
that time the committee wi11 be dissolved.
However, upon a 3/4 majority of the
Authority, meeting in regular session, the
Select committees appointment may be extended
one time.
Any member, whether intentionally or
inadvertently, who conducts, transacts or
otherwise engages in any business currently
.
Rosemount Port Authority
Standing Rules
before, or reasonably expected to come before
the Port Authority shall, following such
occasion and prior to the next regular
session of the Port Authority, notify the
Chair and the Executive director in writing.
The notification should include the time,
date, location and substance of such
occasion. Failure to comply will be grounds
for sanction.
NOTE: Nothinq in this section is intended to
preclude normal extemporaneous social
contacts.
I move the presentation of these Standing Rules at our
regular session meeting, 3-2-93, as the first reading,
in anticipation of formal adoption. Absent substantial
changes, I would moVe formal adoption of these rules at
our next meeting, 3-16-93.
If you have any questions or suggestions, please
contact me at your convenience.
.. '�!�'x�,r✓ -' ��f�f C� �'C. /�.�^� .s.v �� �1� 4�./'-
. f -G�n�ewe,,c�. �
--. ��,�
M E M O R A N D U M _
Tq; Chaa.rman Ed Dunn and Members af the Rosemount Port
Authority
J
FROM: Mike Miles�k-ti
DATE: April 6 , 1993
RE: Consideration of Standing Rules
This memo is in response to the direction given to me at the
March i6 , 1993 meeting of the Rosemount Port Autharity regarding
the standing rulss proposed for consideration by the Authority. In
order to progress consideration of the standing rules, I have
enclos�d three attachments for your review and comment:
� First, I have prepared a revised draft of the proposed
standing rules, including various possible changes to the
original draft that , either others have recommended or
�hat I would suggest you consi�er. Please note that
languaqe in the original draft whieh is proposed ta be
' deleted is noted by a dotted line through it, and text
which is being added to that contained in the original
draft is denoted hy under_Iining .
s Second, Z have included an explanation of the deletions
an� additicns for your information as you consider thP
standing rules and proposed changes .
_ _ _
• Third, I ha�Je suggested an amendment to the existing
Bylaws of the Port Authority, which would pave the way
for adoption of the standing rules and remove from the
existing Bylaws any provisions which would appear in the
standing rul2s, Please nate that, pursuant to Article
XIII of the Port Authority' s current Bylaws, you may not
act upon a Bylaws change any earlier than two weeks af ter
the Port Ruthority members have been given a copy of the
_
propos�d Bylaws amendment . Theref�re, even if you agree
upon the adoption of the standing rul�s at a given
meeting, you would have to wait until the succeeding
meeting to officially amend the Bylaws .
Please contact" me if you have any questions regarding this
memo or its attachments .
Jr,M:gmo
enc .
cc: Steve ,7ilk
John Miller
ROSEMOUNT PORT AUTHORITY -
STANDING i�ULES
I . MEETINGS
The Port Authority shall conduct its business, using the
meetings format outlined by Roberts Rules of Order, newly
revised. Additionally, except where otherwise provided for,
the only meetings of the Port Authority which shall be in
order are:
* Regular Session
* Executive Session
* Coznmittee of the Whole
* Special Session
* Annual Meetinct
A. Regular Session
- Th� Port Authority will meet in Regular Session, the
first Tuesday of ever� month.
1 , Regular Session meetings will convene at 5 . 30 p•m• ,
in the Council Chambers , Rosemount City Hall,
Rosemount, Minnesota , or such oth2r loeation in the
Citv of Rosemount the Port Authoritv shall
desiQnate .
2 , Regular Session Meetir.gs will adjourn at 7: 3� p:,�+•
- B. Executive Session -
Any business , properly before the Port Authority, which
meets the legal
standards for closed ( Executive) session meetings , shall ,
following procedures established for convening sucn
meetings , be in order. Only that business for which tre
se�sion was convened s}�all be in ozder .
_ _ . _
� . Committee of the Whale
The Port Authority will meet, as the Committee of the
Whole, the third Tuesday of every month .
1 . Committee of the Whole meetings shall be considered
working sessions of the Port Authoritv.
2 . Meetings will convene at 5 : 3Q p.m• , at a location
designated by �he Chair.
D. Special Session -
Upon due ca3.l of the Chair, or upon the request of a
simple majarity of its members, the Port Autharity shall
meet and a Special Session shall be conven�d.
1 . Special Session meetings shall be iimited to the
business stated in the call .
2 . Action taken in Special Session must be ratified by
3r�4 majority �} of the Port Authority, at the next
Regular Session of the Authority.
E . Annual Meetinct
The Annual MeetinQ shall be conducted at_ the same time
and place as the first Reqular Session in Februarv of
each vear.
II . COPvDUCTZNG BUSINESS
A. Agenda Items .
1 , Regular Sessians .
The Port Authority Agenda, for Reqular- Session
meetings , will consist of the iollowing:
a . Consent Agenda .
b . Old Business - Special Action Items .
c . Commi�tee of the Whole Reports -
Recommendations - Action Ttems .
d . New Business - Action Items .
� r 7 + +- !c r�t F n�...--�.-+.m_
:
e . New Business - Information Only.
_ _ _ _ _ _
f . Reports.
� Consultant/Staff Reports .
j� Chair' s Report.
� Executive Director" s report .
�`� n�'=--- �'"=''r-,-
L`
g_ Members Issues .
2
h. Community/Audience Recognition. _
i . Adjournment.
Ordinary business of the Port Authority will appear on
the consent agenda .
A member, upon approval of the body, may add no more than
two items to the printed agenda . �
-�--r�.��,--}���es e€ ^r—� Additionally, no item may be,
added to the printed agenda, as an action item without a
3/4 affirmative vote of the Port Authoritv.
Any item properly before the body at a Regular Session
meeting as an information item shall remain as such.
Once heard, the only mo�ion in order, shall be a motion
tr� refer to the Committee of the Whole.
2 . Public Testimony
Public testimony, shal.l not be in order except as
provided for herein.
a . Information requested to clarify a specific:
point concerninq a motion properly before the
body. .
b. Presentation to the body regarding a specific
in�ormation-only agenda item.
-.
--- --- - - c. Upon specific agenda allocatians of time fcr
community/citizen input, Said s-peake-rs will
b�: limited tn �e fiv_e minutes each.
3 . Committ�e ot the Who1e
The agenda of the Committee of the Wha1� may he
broad/expansive . Sinee these are workinq sessions ,
public testimony/input may be heard .
The only motions i:n order are to amen� and adopt,
and that the committee rise and report . The only
way to close or limit debate in meetings of the
Committee of the Whole is for the body to vote that
debate shall cease at a certain time, or that after
a certain time no debate shall be allowe3,
excepting new amendments , and then only one speaker
for and one opposed to the amendment may speak for
not more than five mi�utes each.
3
B. Motions -
The followzng are motions which shall at a11 times be
considered improper:
i . Motions that conflict with the Constitution and
Bylaws of the Authority.
2 . Motions that conflict with business already adopted
at the same meetinct.
3 . Motions that reflect on the motives of inembers ,
4 . Motions not in accord witfi the object and policies
of the body.
5 . Motions that conflict with the laws of the federal,
state or local government.
6 . Motions that protect absentees cannot be suspended
by unanimaus vote. , � �
__ _
� ,-,.� • ��-
• c} r a , �g—�,�„-�'...,..
� -----1 - -
��circ'�rci—�A�--fr�'�iL�'�'2 * � D... _.=�.'i�
Further, questions that are in*roduced that are nat
in accord with the aims and objectiv�s of the �ort
Authority, or that are controversial or irrelevant,
shall be ruled out of order by the Chair . An
"appeal " ma� be made -fra� �his ruli.ng .
C . uorum _
- - A ma-'orit o� the commissioners s�a11 constitute a
_.:._ _ _
ctuorum A lesser number may adiourn a meetinct until a
unrum is obtained . When a uorum is zn attendance at a
meetinct , action mav be taken upon a vote of a ma-iority in
attendance No vatinq shall be done bv proxy _or
otherwise by a commissioner who is not present ._
D. Ntanner of Votinq
The votinq on all questions comincr before _ the Port
Authoritv which reQuire a vote shall be bv roll call , and
the ves and no votes shall be entered upon the minutes af
the meetinq at which the vote is taken .
4
III . AUTHORITY TO ACT _
No member, except as otherwise r�rovided, shall act on behalf
of , or purport to repr�sent the' Authority. However, the Chair
shall, in accordance with Roberts Rules, have the authority ta
appoint Select Committees , as needed.
A Select Committee, once appointed shall :
A. Have no less than three ( 3 ) active Port Authority members
in its service.
B. Conform its meetings to the rules governing meetings of
the Com�nittee of the Whole.
C . Limit its activities to only those items referred to it.
Additionally, Select Committees, at the time of their creation,
will be given a time certain for completion of thei,r work . Upan .
that time the committee will be dissolved. However, upon a 3/4
majority of the Authority meeting in Regular Sessian, the Select
Committees appointment may be extended one time.
Any member, whether intentic�nally or inadvertently, who conduc�s,
transacts or otherwise engages in any business currently, befare or
reasonably expected to come befare the Port Authority shall,
following sucn occas�on and griar to the next r�gular sessi:on �f
the Port Authority, natify the Chair and the Executive Director in
writing. The notification should include the time, date, location
and substa^�ce �f such occasion . ; Failure to com�ly wilT be ground$
€or sanction .
NOTEs Nathing in this sectzon is intended to preclu�e normal
extemporaneous.__sacial contacts .,
5
EXPLANATION OF STANDING RULE CHANGES _
The following are a series o� explanatory comments regarding
changes which Z have put together far your consideration with
respect to the propos�d Standing Rules . Please note that I have
only addressed substantiue changes in this memo, and have not
commented on changes which do not significantiy change the proposed
ruies .
1 . Znclusian af Annual Meeting (I. Meetings, Page 1)
In an effort to put all procedural matters in the
Standing Ru1es , I have moved the Annual Meeting from the
Bylaws to the first section of the Standing Rules .
2 . Location of Port Authority Meetings {I.A. l, Page 1)
In response to a comment at the last Port Authority
meeting requiring all meetings of the Authority to be
held in the City Council chambers , I have added language
which would allaw you to select other meeting locations
within the City of Rosemount,
3. Clarificati.on of Executive Session Authorization (Z .�. ,
Page 1 )
The ianguage referring to attorney client me�tings ha�
been struck, since many attorney client situations not
involving 2itigation do not qualify for a closed or
executive s�ssion . �s ���zfied, the languaqe simply
requires tha� if you have the appropriate legal basis_,for _
a Clc�sed _M.eet�ing , you may hold �ne .
4o Ratifica�ion af Special Session- Action ( I .D.2•, Page 2)
A concern was raised at the last Port Authori.ty meeting
that requiring Special Actions to be ratified by a 3l4
majority of the Port Authority was toa high a standard.
I have simply made provision that a majority of the Port
Authority members may ratify Special Session Action.
. _ _ . _
5 . Provision for Annual Meeting { I .E. , Page 2 }
The proposed Standing Rules did not contain a reference
to the required annual meeting . I have simply moved the
languag� from the Bylaws to the 5tanding Rules .
6 . Agenda Ttems ( II .A. 1 . , Pages 2 and 3)
There a.re two forms of proposed changes in th.is portion
of the Standing Rules . First, a new category under
II,A. l .d, entitled New Business Actian Items , has been
added to authorize the Port Authority to take actian on
certain n�w business items . The other changes are _
essentially organizational suggestions regarding what
happens chronoiagically at a regular session of the Port
Authority.
7 . Adding Items to the Printed Agenda (Second Paragraph
After II .A. 1 .i. , Page 3}
The reference to Robert' s Rules of Order has been
removed, since this provision is already very- straight
forward and finitive . I have also added for your
consideration, a suggestion that adding action items can
be done only with a 3/4 affirmative vote of the Port
Authority. This would give the Port Authorxty some
latitude if it needed to quickly deal with a new item,
but grovides that the bulk of the Port Authority members
must be in agreement as ta its urgency.
8 . Presentations by the Public (II .A. 2.c. , Page 3)
Zn response to � comment that allowinq members of the
publ�c only three minutes each may be too r�strictive, I
________ _ __ __ ____ --have ex�ended the--time ta- €ive mi�utes ,
9 . Conflicting Mations ( II .B. 2. , Page 4j
This �han�e simpiy clarifies th� facL that the Pc^t
Authority would not want motions conflicting w«h
business already adopted at that meeting of the
Au�harit�.
. . . 1�J , ProxylMail Voting ( II .B. S and II .C . , Page 4 )__ - -- :
-`- ' - References to proxy and mail vo-ting are removed from ��e
Motion section and placed in the new Quorum secti�n,
which has been added fzom the Bylaws to the Stand_�g
Ru1.es .
11 . Tnclusion of Manner of Voting ( II .D. , Page 4 )
This procedural matter has been moved from the Bylaws �o
_ the Standing Rules . _ _
2
A11 of the foregoing are simply suggestions for your policy _
determinations at the next or subsequent Port Authority me�tings .
If you have any questions, please contact me and I will be happy to
discuss them with you.
Sincerely,
FLUEGEL MOYNIF3�N & MILES, P.A.
J. Michael Miles
JMM:gmo
Cityrose\RuleChan.Hem
3
R E S O L U T I 0 N _
BE IT RES�LVED, by the members of the Rosemount Port Authority
as follaws :
1 . The Bylaws of the Rosemount Port Authority are amended by
striking ArtiCles VII � VIII and IX .
2 . The Bylaws are further amended by inserting a new Article
VII , to read as follows:
Astiel.e VII. Port Authoritv MeetinQ Procednres.
Section l , Adoption of Standinq Rules . The meetings
and procedures thereunder of the Port
Authority shall �e governed by a set of
Standing Rulss which shall be adopted by- -
a majority of the commissioners . At a
minimum, the Standing Rules shalZ
address : the types of Port Authority
meetings , time and location of such
meetings , order of business to be
discussed, governance of the meetings and
voting requirements . The Standing Rules
may contain such other procedures and
requirements as the commissioners from
time ta time determine.
Section 2 . SUspension/Amendment of Standinci Rules .
The Standing Ru1es adopted by the
commissioners may be suspended at any
time by a majority vote of the
commissioners . The Standing Rules may be
amended at any time by a majority vote of
the commissioners, pravided that the
Standing Rule amendments may not be
cansidered at the same meeting af the
Port Authority at which they are
initially raised.
Section 3 . The Port Authority Bylaws are further
amended by renumbering existing Asticles
X, XI , XII , XIIZ and XIV, as Articles
VIII , IX, X, XI and XTI , respectively.
ADOPTED: , 1993, at a regular meeting of
. _ : the Rosemount Port Authority. - . : _
Chairperson
ATTEST:
Executive Director
APPROVED by the Rosemount City Council on , 1993 ,
at a regular City Council meeting .
Mayor
City Clerk
2