HomeMy WebLinkAbout6.a. Redraft of Port Authority Bylaws L } . . .. . . . . .
CITY OF ROS�biOUNT
�XSCUTIVE SUbIlKARY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: MAY 3, 1993
AGENDA ITEM: REDRAFT OF PORT AUTAORITY AGSNDA SECTION:
BYLAWS OLU BUSINESS
PR�PAR�D BY: JOHN MILLER, AG�iDA
ECONOMIC DEVELOPMENT COORDINATOR '�M # � �
ATTACFIIKENTS: SUGGESTED REDRAFT OF BYLAWS, AP RO B :
CORR.ES. FROM COMM. EDWARDS, MEMO F:tOM M. MILES
,
This item was tabled at the work session for consideration at the regular
meeting.
I �elieve that the revised bylaws as prepared by Commissioner Dunn, Mr.
J�.Ik, and me include sever�.l amendments that will clarify the operations of
tY�� Port Authority without overburdening the commissioners with procedural
rules.
RECOb�tENDED ACTION: Motion to approve the submittal of revised bylaws
to the Rosemount City Council for council consideration and action.
PORT AUTHORITY ACTION:
CITY OF ROSEMOIINT
EXECIITIVE StJ�RY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: APRIL 6, 1993
AGENDA ITEM: AMENDMENT OF BYLAWS AGENDA SECTION:
OLD BUSINESS
PREPARED BY: JOHN MILLER, AGENDA
ECONOMIC DEVELOPMENT COORDINATOR f �
ATTAC�NTS: REDRAFT OF PORT AUTHORITY APP D Y:
BYLAWS
Recently Commissioner Edwards submitted draft standing rules for
consideration by the members of the Port Autharity.. At the direction of
the commissioners, Chairperson Dunn, Mr. Jilk, and I reviewed the drait.
Attached for your re�iew and consideration is a redraft o� the bylaws that
aovern the actions of the board. Included in the redraft are addicions
shown in italics and deletions shown wi�h a dashed line.
A synopsis �f major changes based on Commissioner �dwards ' work includes :
1. The Chai�-ne=son is given airect aut:�ority to contral bozrd discussion
a�d ��?ic co�:�mert.
2 . ConTlicts of int�rest are defined and �rohibited.
� . T'].ri11�pS! �l��S �u?1G� COIll.fill^1C�-utZG_^_S� �u'_1C� Ot3�cr 1.t�iTtS ri0� 1"?GLL�i1.21-�r'i
discussions are directed �o the cor.sent agenda.
� . L'se of executive sessions is regulated.
In t�e review of the standing rules more changes in the bylaws were not
recom*nended in an eriort to keep tne process as simple as possible even at
th� cost of organization. Simplicity and flexibility were seen as strong
�oints for the Port Authority.
�'or the bylaws to be amended the City Council must hold a public hearing
and approve the cnanges by resolution. If the board feels the bylaws need
te be �.mended a recommendation to ao so should be made to the council .
RECOi�iENDED ACTION: Motion to recommend to the City Council approval
o` the amended bylaws for the Rosemaunt Port Authority.
PORT AUTHORITY ACTZON:
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R05EMOUNT PORT AUTHORITY
A DEVELOPMENT AGENCY
Article I. Established
There is hereby created by the City Council of the City of Rosemount, in accordance _
with Minnesota Statutes, 469.0813 and City of Rosemount Enabling Resolution No.
1991-53, the Rosemount Port Authority, a Development Agency.
Article II. Purpose
The purpose of the Port Authority, a Development Agency, is to carry out economic
development and redevelopment within the City by acting as the develapment
authonty for the City on behalf of the City's interest in continued new �ob
development and increased tax base.
Article III. Port Authoritv Members �
The Port Authority Commission shall cansist of seven (7) members appointed in
accordance wi.h the provisions of the Enabiing Resolution No. 1991-�3, Section 6.
A.rticle IV. Seal of Port Authorit�
The seal of the Port Authority shall be in the form of a circle and shall bear the name
cf che Port tiuthcrity, tl�e year established and cc�nta�n the io�o of th� City of
Rosemount. v
Article V. �fficers
Section 1. Chaimerson. The Chairperson shall preside at all meetinQs and
shall have the duties and powers usually attendant upon such
officer. The Chairperson shall be elected by the Commission
members at the annual meeting.
Section 2. Vice Chair�erson. The Vice Chairperson shall, in the absence or
disability of the Chairperson; exercise all the powers and perform �
the duties of the Chairperson, The Vice Chairperson shall be
elected by the Commission members at the annual meeting.
Section 3. Executive S�cretarv. The City Clerk shall act as �xecutive
Secretary to the Port Authority and shali keep a record of aIl
proceedings of Commission meetings. The Secretary shall also
aive notice of all meetin�s of the Commission and shall perform
such other duties as prescribed by the Commission:
Secdon 4. Treasurer. The Treasurer shall receive and be responsible for all
monies from whatever source derived a�d the same shall be
deemed public funds. Monies shall be disbursed only on checks
signed by the Executive Director or the City Finance Director.
The Port Authority Trea.surer, when the Chairperson and Vice
Chairperson are absent, shall be responsible for chairing the
meet�ng.
The City Finance Director will serve as the Port Authority
Assistant Treasurer and be responsible for accounting, investment,
fund maintenance and disbursement consistent with city
procedures under the direction and control of the Commissioners.
Other accounting procedures shall be in accordance with Minn.
Stat. 469.049, et seq. und Enabling Resolution No. 1991-�3,
Article VI. Administrative Structure
Section 1. Executi��e Director. The Port Authority shall employ an
Executive Director who shall have aeneral supervision over the
administration of its business and affairs, subject to thz direction
. of the Port Authority. He/she shail be charaed with the
manaaement of the development projects of the Port Authority.
This person will be the City Administrator of the City cf
Rosemount.
Section 2. Assistant Director. The Port authority may �mpioy 3n �ssistant
Director «-ho sha11 assist the Executive Director in the
administration of the business and affairs of thz Port Authority.
The Assistant Directar shall have the responsibility to coordinate
meetinas with public and private developers, pursuant to
development/redevelopment projects and Qeneral business of the
Port Authority. v
The Assistant Director shall also be responsible for reviewing and
updating the Redevelopment Plan and written reviews of all
development proposals which come before the Port Authority.
Said. reviews. and other memorandums shall be directed to the �
Port Authority through the Executive Director.
The Assistant Director shall sit at regular or special meetin�s of
the Port Authority in the absence of the Executive Director, and
shall attend other meetings as requested by the Port Authority or
Executive Director.
Section 3. Additional Personnel. The Port Authority may from time to time
employ such personnel as it deems necessary to exercise its
powers, duties and functions as prescribed by law.
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Article VII. Meetings of the Port Authoritv
Section 1. Meeting�Place. The meedngs shall be at such a place in
Rosemount, Minnesota, as the Commissioners shall from time to
time designate. A11 meetings, except as otherwise authorized or
provided by law, shall be open to the public. The Chairperson ,.
may change the meeting place by giving five (5) days wntten
notice to Commissian members. .
Section 2. Time of MeetinEs. �
A. Re,ular MeetinQs. Regular meetings shall be held twice
each month at the time and date specified by the Port
Authority.
B. �ecial Meetin�s. A special meetin� may be called by the
Chairperson, the Executive Director, or by any three (3)
Commissioners by written request filed with the Executive
Director who sha11 mail or personally deliver to all
members notice of the time and place of such mzetina at
least twenty-four (24) hours in advance of the scheduled
me�ting time. Special meeting notices must be posted and
_ shall state time, place and purpase of the meetin� ane� no
" other business shail be considered.
C. Executive Sessio�a. Aray busirzess, propef•ly before tlte
P�rt Authority, wl:iclt qual�fies as attorney clie�zt or �
otherwise meets tlze legal standards for closed {Executive}
session meetings, slaall, followi�zg proc�dures estahlished
for co�avening sucla meetings, be in order. Onty that
business, for whicli the sessiori was convened shall be in
order.
D. A�znual Meetin�. Tlze Annual Meeting shall be the ftrst
nteeting in Febrzcary aaad held witla the regular rneeting at
tlze tirne and date speci,fied by tlze Port Authorily.
Section 3. uorum. A majority of the commissioners is required to �
constitute a quorurn. � �
. When a quorum is in attendance at a
meeting, action may be taken upon a vote of a majority in
attendance. I�To votin� shall be done by proxy.
Section 4. Governance of MeetinQs. The meetings of the Port Authority
shall �ie governed by Robert's Rules of Order, provided that said
rules shall be construed Iiberally to afford the Port Authority
flexibility in the conduct of its meetinas.
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The Chairperson will at his/her prerogative conirol discussion
among board members and regulate public comment to facilitate
adequate discussion, consideration, and decision making.
Section 5. CoratZict o Interest. Personal viewpoints are not to be
represented to outside organizations or individ'uals as being those
of the authority, city, or cily operating departments. Special or
personal interests, which may not represent the hetterment of tlie
community must remazn separate from the commissioners'
obligations and actions. Conflicts of interest sha1Z be avoided by
� all commissioners at all times.
City Policy AD-I, Commitfee Selection Policy, shall apply to all
actions of the autltority's members. .
Article VIII. Manner of VotinQ
The voting on all questions coming before the Port Authority shall be by rol� call,
and the yea and nay votes shall be entered upon the minutes of such meeting.
Article IX. Order of Business
1. Call to tJrder
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2. Consent
A. APproi�al of�lirzutes
B. Bills and Corn�rtu�aicatio�as
C. Other Items Not Requiring Discussion
3. Old Business
4. New Business
5. Chairperson's Report
6. Executive Director's Repart
7. Adjournment
Article X. Committees _
The Chairperson shall appoint such advisory committees and subcommittees as helshe
determines are necessary and select its members. No cornmittee shall consist af more
than five (5) members. Committee and subcommittee members shall consist of
commissioners and/or other persons selected by the Chairperson.
The Chairperson shall define the purpose of the committee and subcommittee and the
expected len�th of time necessary to complete a report. At any time thesz members
may be replaced or removed as deemed necessary by the Chairperson.
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_ Article Xi. Annual Budget and Annual Report �
The Rosemount Port Authority, a Development Agency, shall �a�e-develop an annual
budget consistent with the requirements of Enabling Resolution No. 199i-53 C-�
�e�Rosemount C`ity Code and Minnesota Statutes, Chapter 469, et seq.
An Annual Report shall be presented by the Port Authority to the City Council each
year during the month of April reviewing Port Authority plans, projects and
expenditures of the previous year. _
All other reports shall be kept and distributed in accordance with various statutes and
Enabling Resolution No. 1991-53.
Article XII. Powers -
The Port Authority may exercise all of the powers contained in the Minnesota
Statutes, Chapter 469, as modified by Section 469.0813, and according to Enabling
Resolution No. 1991-�3. -
!�rticle XIII. Amendments to B��la�;�s
_. .. :-:- - -__--._..._.. __,.__. .,__.-: .
The Bylaws may be amended by a vote�of a majority of the Commissioners only
«�hen the pro�osed amendment__has been submitted in wntina to alI the
Commissioners two t.�zels prior to the meeting at u�hich the amendment to be
considered. •
Article XIV. AQpro�al of Bvia«�s . _. _._
These Bylaws and any amendments to them shall be subject to the approval of the
Rosemount City Council.
Adopted: , 1992 at a reeular meeting of the
Rosemount Port Autnority, a Development Agency.
Chairperson
AT'I'EST:
Executive Director
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Approved by the Rosemount City Council on , I992
at � regular City Council meedng.
Mayor
City Clerk
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ROSE�IOUNT PORT AUTHORITY �
STANDING R�LES
The following standing rules are being proposed, in no
particular order, as a quide for the development of a
series of standing rules for the Port Authority.
I believe these rules and others you may chose to
adopt, will give us a solid foundation from which to
conduct our business.
I. MEETINGS -
The Port Authorit� shall conduct its business, •
using the meetings format outlined by Roberts
Rules of Order, newly revised. Additionally,
except where otherwise provided for, the only
meetings of the Port Authority which shall be in
order are:
* Regular Session
* Executive Session
* Committe� of The Whole
* Special Session
n. Regzzlar Session
The Port Aut�ority will meet in Regular
Session, the first Tuesday of every month.
1. Regular session meetings will convene at
5: 30 P.M. , in the Council Chambers,
Rosemour�t City Hall, Rosemount,
Minneso�a.
2 . Regular Session Meetings wi11 adjourn at
7 : 30 P.M. .
B. Executive Session
Any business, properly before the Port
Authority, which qualifies as attorney client
or otherwise meets the legal standards for
closed (Executive) session meetings, Shall,
following procedures established for
convening such meetings, be in order.
Only that business, for which the session was
convened shall be in order.
Rosemount Port Authority
Standing Rules
C. Committee of the Whole
The Port Authority will meet, as the
Committee of the Whole, the third Tuesday of
every month.
1. Committee of the Whole meetings shall be
considered working sessions.
2 . Meetings will convene at 5:30 P.M. , at a
location designated by the Chair.
D. special Session
Upon due call of the Chair, or upon thz
request of a simple majarity of its members,
the Port Authority shall meet and a special
session shall be convened.
1. Special Session meetings shall be
—._---._ _�:-----------_ _----__._.______T--�i��ted- to the -busine�_^��t-ed--i-�--tl�e------.__ __
call.
2 . Action taken in Special Session must be
ratified by 3/4 majority (5) of the Port
Authority, at the next regular session
of the Authority.
II. CONDIICTING BIISINESS
A. Agenda Items.
1. Regular Sessions.
The Port Autharity Agenda, for regular
session meetings, will consist of the
following:
a. Consent Agenda
b. Old business - Specific Action
items
c. Committee of the Whole reports -
Rosemount Port Authority !
Standing Rules
recommendations - action items.
d. Consultant/Staff reports.
e. New Business - Information only.
f. Chairs report.
g. Executive Directors report.
h. Members Issues.
i. Community/Audience recognition.
j . Adjournment.
Ordinary business of the Port Authcarity
will appear an the consent agenda.
: A member, upon approval of the body, may
add, no more than, two items to the
• printed agenda. Except, as provided for
in Roberts Rules of Order. Additionally,
no item may be added, to the printed
agenda, as an action item.
Any item, properly before the body, at a
regular session meeting, as an
_ - - information item shall remain as su�h. ----- -- -
_..__
Once heard, the only motion in�-order,: -
shall be a mation to refer to the
committee of the whole.
2 . Public Testimony
Public testimony, shall not be in order,
except as provided for herein.
a. Information requested to clarify
a specific point concerning a
motion properly before the body.
b. Presentation to the body
regarding a specific,
information only, agenda item.
- c. Upon specific agenda allocations
of time for communityJcitizen
input. Said speakers will be
limited to three minutes each.
3 . Committee of the Whole.
Rosemount Port Authority ~
Standing Rules
The agenda of the committee of the whole
may be broad/expansive. Since these are
working sessions, public testimony/input
may be heard.
The only motions in order are to an►end
and adopt, and that the committee rise
and report. The only way to close or
limit debate . in meetings of the
committee of the whole is for the body
to vote that debate shall cease at a
certain time, or that after a certain
time no debate shall be
al�.owed,excepting new amendments, and
then only one speaker for and one
opposed to the amendment may speak; for
nat mora than five minutes each.
B. Motions
_.._.--_,_ ___ __.,. - _ : _.__ _The following are motions which sh�ll at--- _ _... __ __------_
all time be considered improper:
a. Motions that conflict with �he
constitution and by-laws of
the Authority.
b. Motions that conflict wi�th
business already adopted.
c. Motions that reflect on �he
motives of inembers.
d. Motions not in accord wi�h the
object and policies of t1�e
body.
e. Motions that conflict with the
laws of the federal, state, or
local government.
And; Motions that protect abs�ntees
cannot be suspended by unanimbus
vote. And; proxy vating is not in
order in ordinary circumstanc�s.
And; no member can vote unless
present unless the by-laws ar�
amended to provide voting by mail.
Rosemount Port Authority '
Standing Rules
Further, Questions that are
introduced that are not in accord
with the aims and objectives of the
Po=t Authority, or that are
controversial or irrelevant, shall
be ruled out of order by the Chair.
An "appeal" may be made from this
ruling.
III. AIITHC?RITY TO ACT
No mernber, except as atharwise provided,
shall act on behalf of, or purport to
represent the Auth�rity. However, the Chair
snall, in accordance with Roberts Rules, nave
the authority to appoint Select Committees,
as needed.
A Select Committee, once a�painted shall:
Have no less than three (3) active Port
Authority members in its service.
Conform its meetings to the rules
governing meetings of the committee of
the whole.
Limit its activities to only those items
ref erred to it.
Additionally, Select Committees, at the time
of their creation, will be given a time
certain for completion of their work. Upon
that time the committee will be dissolved.
However, upon a 3/4 majority of the
Authority, meeting in regular session, the
Select committees appointment may be extended
one time.
Any member, whether intentionally ar
inadvertently, who conducts, transacts or
otherwise engages in any business currently
Rosemount Port Authority ~
Standing Rules
before, or reasonably expected to come before
the Port Authority shall, following such
occasion and prior to the next xegular
session of the Port Authority, notify the
Chair and the Executive director in writing,
The notification should include the time,
date, location and substance of such
occasion. Failure to comply will be grounds
for sanction,
NOTE: Nothinq in this section is intended to
preclude normal extemposaneous sacial
aontacts.
I move the presentation of these Standing Rules at our
regular session meeting, 3-2-93, as the first reading,
in anticipation of formal adoptian. Absent substantial
changes, I would move formal adoption of these rules at
our next meeting, 3-16-93 .
If you nave any questions or suggestions, please
contact me at your convenience. .
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M E M O R A N D U M _
TO: Chairman Ed Dunn and Members of the Rosemount Port
Authority
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FROM: Mike MilesJ�l�-ti
DATE: April 6 , 1993
RE: Consideration of Standing Rules
This memo is in response to the direction given to me at the
March 16 , 1993 meeting of the Rosemount Port Authority regarding
the standing rul�s proposed for consideration by the Authority. In
order to progress consideration of the standing rules, I have
enclosed three attachments for your review and comment:
� First, I have prepared a revised draft of the proposed
standing rules , including various possible changes to the
original draft that . either others have recommended or
that I would suggest you consider. Please r.ot� that
language in the original draft which is proposed Lo be
' deleted is noted by a dotted line through it, andgt�a3
which is being add..d to that contai.ned in the ori
draft is denoted by underlining .
• Second, I have included an explanation oi the deletions
an� additions for your information as yo� consider tne
standing rules and proposed changes .
� Third, I `have suggested an amendment to the existing
- Bylaws of the Port Authori�y, which would pave the way
for adoption of the standing rules and remove frorn thz
existing Bylaws any provisions which would, appear in tr�e
s�anding ruies . P?ease note that, pursuar�t to Article
XI?I or the Port Authority' s current Bylaws , you may no�
act upon a Bylaws change any earlier than two weeks after
th� Port Authority members have been given a copy of the
proposed Bylaws amendment . Therefore, even if you agreA
upon the adoption of the staridinq rules at a given
meeting, you would have to wait until the succeeding
meeting to officially amend the Bylaws .
Please contact me if you have any questions regarding this
memo or i'ts attachments .
JriM:gmo
enc .
cc: Steve Jilk
John Miller
ROSEMtJUNT P4RT AUTHORITY -
STANDING RULES
I. MEETINGS
The Port Authority shall conduct its business, using the
meetings format outlined by Roberts Rules of Order, newly
revised. Additionally, except where otherwise provided for,
the only meetings of the Port Authority which shall be in
order are:
* Regular Session
* Executive Session
* Committee of the Whole
* Special Session
* Annual Meetina
A. Regular SessiQn
- The Port Authority will meet in Regular Session, th�
first Tuesday of every month.
1 . Regular SPssion meetings wili conver.e at 5 : 30 p.m. ,
in the Council Chambers , Rosemount City Hall,
Rosemount, Minnesota, or such other location in �1-,e
Citv of Rosemount the Port Authoritv shail
desiQnate .
2 . Regular Session Meetings will adjourn at 7 : 30 p.�:�•
- 8. Executive Session -
Any business , properly before the Port P.uthority, which
. meets the legai
standards for clased (Executive) session meetings, shall, .
following procedures established for convening sucn
meetings , be in order . Only that business for which t^e
session was convened shall be in order .
C . Committee of the tti'hole `
_ _
The Port Authority will meet, as the Committee of the
Whole, the third Tuesday of every month .
1 . Committee of the Whole meetings shall be considered
working sessions -of thz Port Authoritv.
2 . Meetings will convene at 5 : 30 p.m. , at a location
designated by the Chair.
D. Special Session -
Upon due call of the Chair, or upon the request of a
simple majority of its members, the Port Authority shall
meet and a Special Session shall be convene�.
i . Special Session meetings sha11 be limited to the
business stated in the call .
2, Action taken in Special Session must be ratified by
3� majority {�} of the Port Authority, at the next
Regular Session of the Authority.
E. Annual MeetinQ
The Annual Meetinct shall be conducted at the same time
and place as the first Reqular Session in Februarv of
each vear.
Ii . CONDUCTING BU�INESS
A. Aqenda Ttems .
1 . Regular Sessions .
The Port Authority Agenda, tor Regular Session
meetings, will consist of the follawing:
a . Consent Agenda .
b. O1d Business - Special Action Items .
c . Committee of the Whole Reports -
Recommendations - Action .Items .
d . New Business - Action Items .
F��--c9 f2 6�3� e 3-���f S C c3 r f 4 c-P� :
e . New Business - Information Only.
_ f . Reports .
j_l�_ Consultant/Staff Reports .
�, Chair' s Report.
� Executive Director' s report .
f-,—�a-�-�s-���e-�-
g_ Members Issues .
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h. Community/Audience Recognition. _
i . Adjournment.
Ordinary business of the Port Authority will appear on
the consent agenda .
A member, upon approval of the body, may add no more than
two items to the printed agenda . �
D h } ��.�e� �—�se�. _ Additionaily, no item may be
added to the printed agenda, as an action item withaut a
3/4 affirmative vote of the Port Authoritv.
Any item properly before the body at a Reguiar Session
meeting as an information item shall remain as such.
Once heard, the only motion in order, shall be a motion
to refer to the Committee of the Whole.
2 . Public Testimony
Public testimony, sha11 not be in order except as
provided for herein.
a . Information requested to cla�ify a specific
point concerning a motion proaerly before the
�ody.
b. Presentation to the body regardinq a specific
information-only agenda item.
___ : :
----- ---�- c. Upon speciti� agenda allocations of time for
community/citizen input . Said --�-peakers will --
- - -� - --be limited to �e five minutes each.
3 . Committee or the ��hole
The agenda of the CommitteE of the rihele may be
broadlexpansive. Since these are working sessions ,
public testimonylinput may be heard .
Tne only motions in order are to amen� and adopt, -
and that the committee rise and report . The only
way to close or limit debate in meetings of the
Committee of the Whole is for the body to vote that
debate shall cease at a certain time, or that after
a certain time no debate shall be allowed,
excepting new amendments , and then anly ane speaker
for and one apposed to the amendment may speak for
not more than fiv� minutes each.
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B. Motions -
The following are motions which shall at all times be
considered improper:
l . Motions that conflict with the Constitution and
Bylaws of the Authority.
2 . Motions that conflict with business already adopted -
at the same meetinct.
3 . Motions that reflect on the motives of inembers .
4 . Motions not in accord with the object and poiicies
of the body.
5 . Motions that conflict with the laws of the federal,
state or local gover:iment.
b . Motions that protect absentees cannot be suspended
�
- by unanimous vote. �
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Further, questions that are in�roduczd tnat are not
in accord with the aims and oDjectives of tne Port
Authority, or that are controversial or irrelevant, .
� shall be ruled out of order by the Chair. An
.,appeal" ma� be r���e f_o�r, �his ruling .
C . uorum .
- - A ma 'crit o� the commissioners . s�all constitu�e a _:__ _ _
quorum A lesser number may adiourn a meetincr until a
Quorum i.s obtained . When a uorum is in attendance at a
meetincr , action mav be taken upon a vote of a ma lority in
attendance ho votinct shall be done bv proxv or
otherwise bv a commissioner who is not present .
D. Manner of Votinq ._
The votinct on all questions cominct before the Port
Authoritv which rectuire a vote shall be bv roll call, and
the ves and no votes shall be entered upon the minutes of
tne meetinQ at which the vote is_ taken.
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III . AUTHORITY TO ACT -
No member, except as otherwise provided, shall act on behalf
of , or purport to represent the Authority. However, the Chair
shall, in accordance with Roberts Rules, have the authority to
appoint Select Committees, as needed.
A Select Committee, once appointed shall :
A. Have no less than three { 3) active Port Authority members
in its service.
B. Conform its meetings to the rules governing meetings of
the Committee o� the Whole.
C. Limit its activities to only those items referred to it.
Additionally, Select Committees, at the time of their creation,
will be given a time certain for completion of their work . Upon
that time the committee will be dissolved. However, upon a 3J4
ma�ority of the Authority meeting in Regular Session, the Select
Committees appointment may be extended o.ne time.
- Any member, whether intentionally or inad=�ertently, who conducts,
transacts or otherwise engages in any business currer.tly, before or
. reasonably expected to come before the Port Authority shall,
following such occasion and Frior to the r.ex�� r�guiar session �i
the Port Authority, notify the Chair and the Executive Director in
writing. The notification should include the time, date, location
ana su�st�ncp of such occasion . F�il�:re to com�ly will be groun�+s
for sanction.
NOTE: Nothing in this section is intended to preclude normal
� extemporansou��.social contacts . _ ,
5
IXPLANATtON OF STAND{NG RULE CHANGES _
The following are a series of explanatory comments regarding
changes which I have put together for your consideration with
respect to the proposed Standing Rules . Please note that I have
only addressed substantive changes in this memo, and have not
commented on changes which do not significantly change the proposed
rules .
l. Inclusion of Annual Meeting {I . Meetings, Page l)
In an effort to put all procedural matters in the
Standinq Rules , I have moved the Annual Meeting from the
Bylaws to the first section of the Standing Rules.
2. Location of Port Authority Meetings (I.A.1, Page l)
In response to a comment at the last Port AuChority
meeting requiring all meetings of the Authority to be
held in the City Council chambers, Z have added language
which would allow you to select other meeting locations
within the City of Rosemount.
3 . Clarification of Executive Sess.ion Authorization (I.B. ,
Page 1)
The language referring to attorney clien� meEtings has
been struck, since many attorney client situations not
involving litigation do not qualify for a closed or
executive session. P.s m�di�ied, the language simply
- - re�;zires that if you have the appropriate legal basis__for
a Closed Meeting, you may hold �one .
4 . Ratification of Special Session Action (I .D.2. , Pags 2� .
A concern was raised at the last Port Authority meeting
tha� requiring Special Actions to be ratified by a 3/4
maj�rity of the Port Au�hority was too high a standard.
I have simply made provision that a majority of the Port
Authority members may ratify Special Session Rction.
_ _ .
5 . Provision for Annual Meeting ( I .E. , Page 2)
The proposed Standing Rules did not contain a reference
to the required annual meeting . I have simply moved the
languaoe from the Bylaws to the Standing Rules .
6 . Agenda Items (II .A. 1 . , Pages 2 and 3)
There are two forms of proposed changes in this portion
of the Standing Rules . First, a new category under
II .A. l .d, entitled New Business Action Items, has been
added to authorize the Port Authority to take action on
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